[MinervaCats] List reminder time again -- PLEASE READ

[Hensler, Deborah]

Yes, it's time for another reminder on the proper use and care of lists.


Please remember that we all share the available list slots, so delete
(empty) a slot when you no longer need it.

Please use proper naming convention. From the Conventions for Use of
Minerva Review Files:

"Always include the following elements in the name of the review file:
library abbreviation, the date of list creation and a brief descriptive
phrase to identify your review file. It often helps to include an
indication of record type.  Examples: "rpl new fict bibs  11/30/02",
"edl items to get location of edlrf 5/2/02"."

Lists that do not have these elements in the name will be the first to
be deleted when space is needed.

The exception is Featured Lists -- they should have a name that will
make sense to your patrons, and you should take ownership of them so
they are not deleted.

If you are not creating a Featured List, please do not use slots
319-340. I know it's easy to forget this one, so you can either put a
sticky note on your computer or, when you sort alphabetically by name to
find an empty slot, scroll down just a little and you'll see FEATURED
LISTS ONLY IN 319-340!!!!!!!!!!!!!!!!!!!!!! Lists found in slots 319-340
that shouldn't be there will be moved to a different slot or will be
deleted if they meet the criteria for deletion: 

"The system administrators may delete without notice any files older
than 35 days, files lacking a library abbreviation and files lacking a
date.  If you will need a review file longer than 35 days, use the
Rename function to insert a more recent date."

So, all list makers, please take a look. Empty what you can. Re-date
what you still need. Let Jon or I know if you need help with any of
this. 

Thank you!
Deb

P.S. From
http://www.maine.gov/infonet/minerva/cataloging/listfax.htm#review:

Conventions for use of Minerva Review Files

    * Use the smallest slot that will suffice for your list.  Don't
consume a 60,000 record slot for a list of 1700 records.  If you don't
know before hand how large a list will be, Create it using a large slot,
then Copy it to a smaller slot, then Empty the original file.
    * Always include the following elements in the name of the review
file: llibrary abbreviation, the date of list creation and a brief
descriptive phrase to identify your review file. It often helps to
include an indication of record type.  Examples: "rpl new fict bibs
11/30/02",  "edl items to get location of edlrf 5/2/02".
    * Delete review files you have created as soon as they are no longer
needed. Never delete review files created by another library.
    * The system administrators may delete without notice any files
older than 35 days, files lacking a library abbreviation and files
lacking a date.  If you will need a review file longer than 35 days, use
the Rename function to insert a more recent date.  
    * Do not "take ownership" of file slots or files.  All slots are
available on a first-come, first-served basis to any Minerva site. There
are two exceptions to this rule: 1) Libraries may take ownership of one
list large enough to hold their item records and 2) Libraries should
take ownership of their Featured Lists to prevent accidental moving or
deleting of the list.
    * If you need a particularly large slot and it is in use by someone
else, feel free to ask the library involved whether and when the slot
can be freed up.
    * The system administrator may move review files to smaller slots
from time to time, and without notice. The review file name will be
preserved, though a move date may be appended.



____________________________
Deborah Hensler
Library Systems Specialist
Maine State Library
64 State House Station
Augusta, ME 04333
207-287-5620 or 1-800-322-8899
207-287-5624 - fax
207-592-1825 - mobile
http://www.maine.gov/infonet/