[MinervaCats] Cataloging Tip

[Okrent, Valerie P.]

I agree with all of this except that in some cases there are multiple bibliographical reference sections throughout the book. Specifically, when the book is a compilation of essays. In this case I would say that the lack of page numbers in the 504 is not an oversight, but justified. If this is an incorrect assumption please let me know.  
 
Valerie Okrent
Interlibrary Loan Department
Central Maine Community College
(207)755-5335
vokrent at cmcc.edu

________________________________

From: minervacats-bounces at informe.org on behalf of Ellen Conway
Sent: Tue 5/8/2007 6:03 PM
To: minervacats at lists.maine.gov
Subject: [MinervaCats] Cataloging Tip


Dear Minerva catalogers,
 
This week's Cataloging Tip involves the 504 field in bib records.  This is the correct place to note the presence of a bibliography in print materials.  
 
Very often when a record is imported from a remote site it is a "prepublication" record that lacks specific physical characteristics such as pagination and size.  It is assumed that when the material is finally in hand, the cataloger will insert this information into the 300 field.  In many cases these prepub records will also include a 504 note that states "Includes bibliographical references..."  If a bibliography is present, it is the responsibility of the cataloger to determine where it is and to add this information to the note if it is missing.  So, if your new book has a bibliography on pages 349 through 353, your note should read "504 _ _  Includes bibliographical references (p. 349-353)." 
 
If the book has a bibliography and an index, it should read "504 _ _  Includes bibliographical references (p. 349-353) and index."  If you should discover that there is no bibliography even though the prepub record says one is there, you can delete this field altogether, and note the presence of an index in a 500 note. 
 
I have noticed that too often this is not being done.  Catalogers should be attentive to this detail, so please remember that if you find that this information is missing it is your responsibility to improve the record, even if you are not the person who originally brought the bib record in.  
 
Please contact me if you have any questions.
Thanks, 
Ellen
 
Ellen M. Conway
Maine InfoNet Cataloging Consultant
797-9464, cell ph. 329-5443 
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