[MinervaCats] Cataloging Users Meeting Minutes May 11 2007

Tue May 22 09:36:57 EDT 2007

*Minerva Cataloging Users Meeting*

*May 11, 2007***

*Present:*

*Maine** **State** Library*

Barnes, Linda, Rockland; Buker, Deborah, Baxter ; Chapman, Doris, Portland
Museum of Art; Collins, Bonnie, Maine InfoNet; Conway, Ellen, Maine
InfoNet/Falmouth; Dunay, Carin, SMCC; Hanscom, Diane, Husson; Hensler, Deb,
Maine InfoNet; Lewis, Jennifer, Augusta School Dept.; Mitchell, Cindy,
Thomas College; Morgan, Katherine, Norway; Okrent, Valerie, CMCC; Roy, Jim,
Maine Outreach; Russell, Ann, Lithgow; Slocomb, Kim, Rockport; Smith, Lyn,
Pittsfield; Spear, Charlotte, South Portland Public

*Bangor** Public ATM*

Pat Bishop, EMMC; Emlen, Candy, Southwest Harbor; Greenman, Katie, EMCC;
Murdoch, Joyce, Orono Public Library; Woodside, Kathy, Jesup

*Noble High School ATM*

Mosey, Anne, Wells Public Library; Mrowka, Sharon, McArthur Library;
Tanguay, Annette, YCCC; Shrader,  Richard, Rice; Johnson, Nancy, Rice;
Russo, Steve, Rice

*Karl Beiser update:*  Karl's retirement is effective May 31.  A search for
his replacement will be conducted over the summer; Barbara McDade of Bangor
PL will serve as Interim CEO of Maine InfoNet.  A party for Karl will be
held on May 30 in Bangor and Deb H. will resend information for those who
wish to attend.

*Announcements:*  Deb advised that a subscription to MeLibs is very helpful
for keeping up on new announcements.  To sign up, go to the InfoNet homepage
(http://www.maine.gov/infonet) and select "Library Listservs."

*New libraries:*  Rice Public Library was the most recent library to go
"live" in Minerva, and no more are waiting to join, at least until the
moratorium is lifted.  Rice will be online for requesting on May 22.

*Cataloging:*  Katharine Morgan reported that the Cataloging Standards
Committee has been busy working on a variety of issues, including spine
labels, a handbook, and an application for unscoped cataloging permissions.
The committee will be working on the Minerva website cataloging help pages
in the near future.

*Training:*  Bonnie Collins reported that there has not been a big response
to her offering of Millennium training classes.  She plans to hold one on
May 30 in Bangor, and another on June 7 at the Maine State Library.  Bonnie
also hopes to schedule a lab in southern Maine; Baxter Library in Gorham is
a possible location.  Another cataloging class will be offered in the fall.
Contact Bonnie for more info:
bhcollins at gwi.net<http://mail.google.com/mail/bhcollins@gwi.net>

*Large Print:*  Jim Roy reviewed the MSL outreach program of lending Large
Print books to other libraries.  MSO owns approximately 19,000 volumes but
currently only about 10% of these are in the Minerva catalog.  This becomes
a problem when a borrowing library receives uncataloged books and then
creates short, incomplete bib records that appear in the OPAC.  Discussion
revealed that libraries have varied methods of handling these books.
Norwaylends them outside the system,
Rockland creates a "dummy" bib, Rockport creates a short bib that is
suppressed.  A complete and correct bib is always desired; even if the bib
record is a temporary one the name and subject authorities should be
correct.  If you do create a temporary record, be sure it is deleted when
the book is returned to MSO.  Using i type 159 will identify an item as a
"MSL large type" and only your patrons may borrow it.

*Children's Headings:*  LC children's headings are actually no longer
supported or updated by LC, therefore Minerva libraries will have to return
to the practice of only using regular LC headings on children's
materials.  This
means checking authority records for the proper heading , using
2ndindicator "0", and using the appropriate subdivisions "Juvenile
literature",
etc.  An official decision has not yet been made as to how to revise all the
existing records that currently have children's headings, but it is possible
that a global edit may fix some of them.

*Juvenile collection scoping:*  It may be possible in the near future to
purchase additional scopes to use for searching only juvenile collections by
library.  Public libraries that will want these should tell Deb Hensler how
many they will need and what they should be.  Purchase probably will not
take place until it is known roughly how many libraries may be joining
Minerva after the moratorium is lifted.

*Authority project:*  The project is now complete and all records have been
reloaded in the catalog.   Some records were not corrected if their
information was ambiguous.  Overnight authority processing will be taking
place on a regular basis.

*Author/Title of the week:*  Ellen Conway has begun this project again and
hopes that everyone will participate.  Valerie Okrent suggested that
"College Blue Books" should be added to the list of targets.  Please send
any other suggestions to Ellen:
econway54 at gmail.com<http://mail.google.com/mail/econway54@gmail.com>

*Duplicates:*  We are still seeing too many duplicate records and "false
uniques" being added to the catalog every week.  Bonnie Collins reminded
catalogers to search by author or title FIRST, before searching by ISBN.  If
your item has a different ISBN from a bib already in the catalog, but
everything else is the same, just add the ISBN to the bib and attach your
record.  DO NOT create a new bib record based only on ISBN.  Also, if the
existing record states "1st ed." and your item does not, you may still
attach to that bib if everything else is the same.

*Missing v. Lost:*  Lyn Smith asked for clarification of the meaning of item
status "missing" and status "lost."   It was agreed that "missing" indicates
an internal problem; it is not known where the item is.  "Lost" is used when
a patron has checked the item out and cannot return it.

*Macros:*  Deb H. demonstrated the method of creating macros for cataloging
shortcuts.  Go to Admin, Settings, Macros, choose one of the 4 tabs, create
the desired macro, and Save Settings.  Remember that a cataloging macro will
not work if MilCat was opened from another module.  Open a fresh session of
Millennium so your macros will work.

*Genre headings:*  it was asked whether GSAFD headings (655_7) or LC genre
headings are preferred.  GSAFD headings are the preferred type of genre
heading.  If your bib record has both, you may remove the LC heading.

*042 field:*  This field is a holding location note usually found in remote
libraries' records.  It is OK to leave these in a record, but it does no
harm to remove it.

*Contacts:*  Catalogers are reminded to refer to the Cataloging Contacts
page on the Minerva website (
http://www.maine.gov/infonet/minerva/directory.htm) if needed.  Please check
to see if your library's information is up to date.

* *

*Next meeting:*  Friday, July 20, 2007

                              9:30 am

                              Maine State Library Studio & ATM
locations

-- 
Ellen M. Conway
Maine InfoNet Cataloging Consultant
797-9464, cell ph. 329-5443
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