[MinervaCats] [MINERVA-L] Update: deleted item records

[Ellen Conway]

Please excuse the double posts-- I want to be sure that catalogers who are
not on Minerva-L get this information, too.  I want to clarify Jon's
description of the process that seems to cause the problem of lost item
records.

To the best of our knowledge this has happened when *all* the item records
on one bib are transferred to another bib, *and *the cataloger chooses the
option "retain source bib".  To prevent the potential loss of item records,
always choose the option to "delete source bib" under these circumstances.

Of course, if you are transferring only one or a selection of item records
to another bib, leaving other items intact, you will not be offered the
choices described above.  The original source bib will be retained, and that
is the desired result.

Please contact me if you have any further questions about this problem.
Thank you, Jon, for pursuing this issue with III.

Ellen
Ellen

On Nov 29, 2007 4:16 PM, Forest, Jon <Jon.Forest at maine.gov> wrote:

> In recent weeks, people have experienced a problem where item records
> are deleted after being transferred to a new bib.  This happen only if
> you are asked whether you want to retain the original bib record,
> meaning that either your library's item is the only item on the original
> bib or you have an unscoped "uber" cataloger login.
>
> III confirmed that they have seen this type of thing happen before, and
> have system engineers working on it.  That means no fix is likely until
> a later release of the software, but they can restore any lost item
> records if they are reported quickly.  Ellen Conway has been
> investigating this & can report any lost items.
>
> In the meantime, the workaround is never to retain the original bib
> record when asked.  Any questions, let me or Ellen know.  Thanks.
>
>
> Jon Forest
> Library Automation Manager
> Maine InfoNet
> http://www.maine.gov/infonet
> jon.forest at maine.gov
> 207-557-0072
>



-- 
Ellen M. Conway
Maine InfoNet Cataloging Consultant
797-9464, cell ph. 329-5443
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