From kjones at ci.lewiston.me.us Mon Dec 1 15:28:26 2008 From: kjones at ci.lewiston.me.us (Karen Jones) Date: Mon, 01 Dec 2008 15:28:26 -0500 Subject: [MinervaCats] Minerva Cataloging Committee Nov Report In-Reply-To: <20081124164201.lsnybz7bkscgkcgg@mail.msln.net> References: <20081124164201.lsnybz7bkscgkcgg@mail.msln.net> Message-ID: <4934029A.8115.0042.0@ci.lewiston.me.us> Thanks for sending this information to the listserv. I have a question about the 791 field. What exactly are the issues surrounding this field? When this field was adopted for local special collections purposes, Bonnie Collins was the designated person to approve use of this field by a library. When did that change? Karen Karen N. Jones Technical Services Librarian Lewiston Public Library 200 Lisbon St. Lewiston, ME 04240 kjones at ci.lewiston.me.us Voice: (207) 513-3004 x3511 Fax: (207) 784-3011 TTY: (207) 513-3007 www.lplonline.org ( http://www.lplonline.org/ ) The City of Lewiston is an EOE. For more information, please visit our website at www.ci.lewiston.me.us ( http://www.ci.lewiston.me.us/ ) and click on the Non-Discrimination Policy. >>> "Katherine R. Morgan " 11/24/2008 11:42 AM >>> Hello Catalogers Below you will find the November report on the items the cataloging committee has been working on. Your questions and comments are welcomed. thanks Katherine, chair Minerva Cataloging Standards Committee November 2008 Update Blu-Ray discs Ellen Conway was sent a question about cataloging Blu-Ray discs. The committee decided that Blu-Ray discs will be cataloged as DVDs. The material type is DVD, the GMD id ?videorecording.? To make the Blu-Ray distinct a MARC 538 field will be used that states ?Blu-Ray disc.? Playaways During the September 23, 2008 cataloging users? group meeting the catalogers asked the cataloging committee to make a policy on Playaways. The Playaways need earphones and one battery to play. Some libraries send the earphones and battery while some do not. The committee decided that each Playaway bibliographic record will contain a MARC 538 field note with the following ?requires earphone and AAA battery.? This way, libraries that say they provide earphones and a battery will not be inundated with requests and the Playaways will be cataloged consistently. MARC 791 The committee is still looking at this field. MARC 791 is used by libraries that have special collections that need to be searchable in the OPAC. To use this field a library needs to have approval by the standards committee. Once the committee has a few options we will ask for feedback. The next standards meeting will be in January 2009 after the Catalogers? User Group. Katherine R. Morgan Technical Services/Administrative Assistant Norway Memorial Library 207-743-5309 _______________________________________________ MinervaCats mailing list MinervaCats at lists.maine.gov http://mailman.informe.org/mailman/listinfo/minervacats -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081201/bd0cd4e1/attachment.html From norcat at norway.lib.me.us Wed Dec 3 13:05:19 2008 From: norcat at norway.lib.me.us (Katherine R. Morgan ) Date: Wed, 3 Dec 2008 18:05:19 +0000 Subject: [MinervaCats] Minerva Cataloging Committee's Minvera User Council Report Message-ID: <20081203180519.izbl782ccgg8k8og@mail.msln.net> Hi All Below you will find the report that was given to the Minerva User Council on December 3, 2008 by the cataloging standards committee. katherine, chair New Policies Attendance Policy The attendance policy goes into effect January 2009. The overview of the policy is that a library needs to send a cataloger to three meetings or view three taped meetings in one calendar year. If a library does not adhere to the policy then in the following year the library will lose its ability to create new records or bring in records from Z39.50. To regain the abilities lost, a library will need to attend three meetings or the equivalent. The committee feels strongly that with the budget cut for Millennium training, workshops, and cataloging consultant hours that attending the meetings is vital to keep up with current cataloging issues and standards, and with Millennium software updates. Acceptable standards policy When joining Minerva, the general qualifications and the agreement refer to the need for libraries to have ?acceptable cataloging records.? The Committee believes that the non-specific nature of the statement with other contributory factors has led to too many poor records being added to the Minerva catalog. In the effort to try to prevent any further degradation of the catalog, it is imperative that strict guidelines to ?acceptable cataloging? are established and enforced. This policy is a general guideline for all libraries to improve their records. In addition, this policy will help catalogers to fix their records, and help when they need to do original cataloging. MARC 791 Application Form This field is used for libraries that have special collections that need to be searchable in the OPAC. An example is ?Cornerstones of Science.? In order to use MARC 791 libraries must fill out an application and send it to the cataloging standards committee for approval. The simple application requesting the estimated number of records, nature of the collection (permanent or temporary) etc. would be submitted to the cataloging standards committee for approval. Clarifications Playaways In response to requests for a standard since libraries have different policies concerning inclusion of battery and earphones, it was decided that Playaways would not include ?earphones and batteries? in the 300 physical description field, and that a 538 field be added to the bib record stating "Requires earphones and AAA battery." This will prevent libraries that provide these materials from being inundated with Online Requesting and that Playaways will be cataloged consistently. It will be up to each library to decide if they want to provide a battery and earphones to their own patrons. Blu-Ray There has been questions on how to cataloging the Blu-Ray discs. The committee decided that Blu-Ray discs will be cataloged as DVDs. The material type is DVD, the gmd is ?videorecording.? To make the Blu-Ray distinct a MARC 538 field will be used that states ?Blu-Ray disc.? Maine author and use of the MARC 545 field The cataloging committee was asked to come up with a list of approved designations for the 545 field, for example: Maine author, Maine illustrator, etc. The committee agreed that whatever term is used on the Chief Source of Information would be best. The 545 field needs to comply with the current Minerva standard in all other respects including the use of subfield b. Katherine R. Morgan Technical Services/Administrative Assistant Norway Memorial Library 207-743-5309 From umesserschmidt at thomas.lib.me.us Wed Dec 3 15:51:44 2008 From: umesserschmidt at thomas.lib.me.us (Ulla Messerschmidt) Date: Wed, 03 Dec 2008 15:51:44 -0500 Subject: [MinervaCats] =?iso-8859-1?q?minutes=3A_Minerva/Solar_Cataloging_?= =?iso-8859-1?q?meeting_November_7_=092008?= In-Reply-To: References: Message-ID: Hi, Rebecca, I didn't receive an answer yet. If we really are going to add "Complete Set" every time another library breaks up a set we are going to be very busy. Ulla I'm wondering about this too...(has there been an answer that I've missed?) Rebecca "Ulla Messerschmidt" Sent by: minervacats-bounces at informe.org 11/25/2008 12:17 PM To "Ellen Conway" cc solar-l at lists.maine.gov, minervacats at lists.maine.gov Subject Re: [MinervaCats] minutes: Minerva/Solar Cataloging meeting November 7 2008 Hi all, Thanks for the minutes, but I am confused. Is this contradictory? "In order to prevent ILL problems, catalogers are reminded to use the volume field to identify individual discs IF an entire set of dvds is not being circulated as one item. It will be assumed that all others circulate as a "complete set". This applies to programs in a series or movie and feature discs." This makes me think that you don't need to use "complete set" in the volume field of an unbroken set. "If a library breaks up their set of dvds and attaches to a bib with no volume fields (indicating they are complete sets) then the cataloger can notify other libraries on the cat listserv or Ellen so that "complete set" will be added to the volume fields for their item records so the patron can make item level holds." This makes me think that we are supposed to add "complete set" as soon as a library adds a broken set. I think the important thing to do here is to change any bib level holds to item level holds. It would be nice if we didn't need to add "complete set" for everything where there is a broken set attached. Another topic in the minutes: List #385 was down to only two records. I ran another list of bib level holds on records with volume field and found about 30. Many of these were graphic novels, where the title or volume# was repeated in the volume field, so I deleted those fields and removed them from the list. There are now down to 16 records. Please take a look when you have time. Ulla Ulla Messerschmidt Technical Services Librarian Thomas Memorial Library 6 Scott Dyer Road Cape Elizabeth, ME 04107 (207) 767-2273 ext, 290 [ mailto:umesserschmidt at thomas.lib.me.us ]umesserschmidt at thomas.lib.me.us_______________________________________________ MinervaCats mailing list MinervaCats at lists.maine.gov http://mailman.informe.org/mailman/listinfo/minervacats Ulla Messerschmidt Technical Services Librarian Thomas Memorial Library 6 Scott Dyer Road Cape Elizabeth, ME 04107 (207) 767-2273 ext, 290 umesserschmidt at thomas.lib.me.us -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081203/4c144165/attachment.html From rfrancis at curtislibrary.com Wed Dec 3 16:02:12 2008 From: rfrancis at curtislibrary.com (rfrancis@curtislibrary.com) Date: Wed, 3 Dec 2008 16:02:12 -0500 Subject: [MinervaCats] minutes: Minerva/Solar Cataloging meeting November 7 2008 In-Reply-To: Message-ID: I agree with you Ulla--it doesn't seem very feasable to me! "Ulla Messerschmidt" 12/03/2008 03:51 PM To rfrancis at curtislibrary.com cc "Ellen Conway" , minervacats at lists.maine.gov, minervacats-bounces at informe.org, solar-l at lists.maine.gov Subject Re: [MinervaCats] minutes: Minerva/Solar Cataloging meeting November 7 2008 Hi, Rebecca, I didn't receive an answer yet. If we really are going to add "Complete Set" every time another library breaks up a set we are going to be very busy. Ulla I'm wondering about this too...(has there been an answer that I've missed?) Rebecca "Ulla Messerschmidt" Sent by: minervacats-bounces at informe.org 11/25/2008 12:17 PM To "Ellen Conway" cc solar-l at lists.maine.gov, minervacats at lists.maine.gov Subject Re: [MinervaCats] minutes: Minerva/Solar Cataloging meeting November 7 2008 Hi all, Thanks for the minutes, but I am confused. Is this contradictory? "In order to prevent ILL problems, catalogers are reminded to use the volume field to identify individual discs IF an entire set of dvds is not being circulated as one item. It will be assumed that all others circulate as a "complete set". This applies to programs in a series or movie and feature discs." This makes me think that you don't need to use "complete set" in the volume field of an unbroken set. "If a library breaks up their set of dvds and attaches to a bib with no volume fields (indicating they are complete sets) then the cataloger can notify other libraries on the cat listserv or Ellen so that "complete set" will be added to the volume fields for their item records so the patron can make item level holds." This makes me think that we are supposed to add "complete set" as soon as a library adds a broken set. I think the important thing to do here is to change any bib level holds to item level holds. It would be nice if we didn't need to add "complete set" for everything where there is a broken set attached. Another topic in the minutes: List #385 was down to only two records. I ran another list of bib level holds on records with volume field and found about 30. Many of these were graphic novels, where the title or volume# was repeated in the volume field, so I deleted those fields and removed them from the list. There are now down to 16 records. Please take a look when you have time. Ulla Ulla Messerschmidt Technical Services Librarian Thomas Memorial Library 6 Scott Dyer Road Cape Elizabeth, ME 04107 (207) 767-2273 ext, 290 umesserschmidt at thomas.lib.me.us _______________________________________________ MinervaCats mailing list MinervaCats at lists.maine.gov http://mailman.informe.org/mailman/listinfo/minervacats Ulla Messerschmidt Technical Services Librarian Thomas Memorial Library 6 Scott Dyer Road Cape Elizabeth, ME 04107 (207) 767-2273 ext, 290 umesserschmidt at thomas.lib.me.us -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081203/9f956101/attachment-0001.html From rfrancis at curtislibrary.com Wed Dec 3 15:40:22 2008 From: rfrancis at curtislibrary.com (rfrancis@curtislibrary.com) Date: Wed, 3 Dec 2008 15:40:22 -0500 Subject: [MinervaCats] minutes: Minerva/Solar Cataloging meeting November 7 2008 In-Reply-To: Message-ID: I'm wondering about this too...(has there been an answer that I've missed?) Rebecca "Ulla Messerschmidt" Sent by: minervacats-bounces at informe.org 11/25/2008 12:17 PM To "Ellen Conway" cc solar-l at lists.maine.gov, minervacats at lists.maine.gov Subject Re: [MinervaCats] minutes: Minerva/Solar Cataloging meeting November 7 2008 Hi all, Thanks for the minutes, but I am confused. Is this contradictory? "In order to prevent ILL problems, catalogers are reminded to use the volume field to identify individual discs IF an entire set of dvds is not being circulated as one item. It will be assumed that all others circulate as a "complete set". This applies to programs in a series or movie and feature discs." This makes me think that you don't need to use "complete set" in the volume field of an unbroken set. "If a library breaks up their set of dvds and attaches to a bib with no volume fields (indicating they are complete sets) then the cataloger can notify other libraries on the cat listserv or Ellen so that "complete set" will be added to the volume fields for their item records so the patron can make item level holds." This makes me think that we are supposed to add "complete set" as soon as a library adds a broken set. I think the important thing to do here is to change any bib level holds to item level holds. It would be nice if we didn't need to add "complete set" for everything where there is a broken set attached. Another topic in the minutes: List #385 was down to only two records. I ran another list of bib level holds on records with volume field and found about 30. Many of these were graphic novels, where the title or volume# was repeated in the volume field, so I deleted those fields and removed them from the list. There are now down to 16 records. Please take a look when you have time. Ulla Ulla Messerschmidt Technical Services Librarian Thomas Memorial Library 6 Scott Dyer Road Cape Elizabeth, ME 04107 (207) 767-2273 ext, 290 umesserschmidt at thomas.lib.me.us _______________________________________________ MinervaCats mailing list MinervaCats at lists.maine.gov http://mailman.informe.org/mailman/listinfo/minervacats -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081203/a61b1c68/attachment.html From econway54 at gmail.com Wed Dec 3 19:32:32 2008 From: econway54 at gmail.com (Ellen Conway) Date: Wed, 3 Dec 2008 19:32:32 -0500 Subject: [MinervaCats] minutes: Minerva/Solar Cataloging meeting November 7 2008 In-Reply-To: References:

Message-ID: With regard to this email discussion about DVD broken sets, I do not believe that the information in the minutes is contradictory. At the meeting I didn't say that unbroken sets must have the phrase "complete set" in a volume field, nor did I say that the phrase must be entered into item records when both broken and unbroken sets are attached to the same bib record. What I did say was a reiteration of the Minerva Standard for cataloging multi-disc sets, which was approved by the Exec Committee on 7/18/2007. This information has been distributed and discussed since then. The following is quoted from the standard: *DVD (or videocassette) items may come packaged together or separately. If there is an ISBN for the entire set, it is preferable to catalog the DVDs under the one record. They may circulate as one item or be broken down into separate items and be differentiated in the volume field. * *If other libraries are circulating the DVDs together and your library wishes to circulate each DVD separately (with the disc number noted in the volume field of the item record), it is suggested that you notify all other attached libraries as a courtesy. They may then wish to amend their item records in such a way as to indicate that their copy is lent as a single unit (by adding a volume field stating "entire season", or "Discs 1-12", for example. When adding volume fields to item records, patrons requesting these items through the OPAC will need to select the specific copy they wish to receive. * *Use the same identifying terminology that is used on the item itself or on the physical carrier (vol. 1, disc 1, first word of subtitle, etc.) when labeling items in a volume field. * This statement certainly does not imply that inserting the note in item records is *required, *although this would probably be a simple job using global update. I hope this clears up the confusion about what was stated at the meeting. Also, in reference to Ulla's concern about unnecessary volume notes appearing in graphic novel records, I would like to remind catalogers again of the following: *If the item record is being attached to bib record for a single volume do not add a volume number even if that number is included in the 245 field.when the bib record has "n" and "p" subfields in the 245. *This statement is quoted from the Guidelines for Cataloging Graphic Novels which have been distributed at meetings and by email. Thanks, Ellen On Wed, Dec 3, 2008 at 4:02 PM, wrote: > > I agree with you Ulla--it doesn't seem very feasable to me! > > > > *"Ulla Messerschmidt" * > > 12/03/2008 03:51 PM > To > rfrancis at curtislibrary.com cc > "Ellen Conway" , minervacats at lists.maine.gov, > minervacats-bounces at informe.org, solar-l at lists.maine.gov > Subject > Re: [MinervaCats] minutes: Minerva/Solar Cataloging meeting > November 7 2008 > > > > > > Hi, Rebecca, > > I didn't receive an answer yet. If we really are going to add "Complete > Set" every time another library > breaks up a set we are going to be very busy. > > Ulla > > > I'm wondering about this too...(has there been an answer that I've missed?) > > Rebecca > > > *"Ulla Messerschmidt" <**umesserschmidt at thomas.lib.me.us* > *>* > Sent by: *minervacats-bounces at informe.org* > > 11/25/2008 12:17 PM To > "Ellen Conway" <*econway54 at gmail.com* > cc > *solar-l at lists.maine.gov* , * > minervacats at lists.maine.gov* Subject > Re: [MinervaCats] minutes: Minerva/Solar Cataloging meeting November > 7 2008 > > > > > > > Hi all, > > Thanks for the minutes, but I am confused. Is this contradictory? > "In order to prevent ILL problems, catalogers are reminded to use the > volume field to identify individual discs *IF *an entire set of dvds is *not > *being circulated as one item.* It will be assumed that all others > circulate as a "complete set". *This applies to programs in a series or > movie and feature discs." > This makes me think that you don't need to use "complete set" in the volume > field of an unbroken set. > > "If a library breaks up their set of dvds and attaches to a bib with no > volume fields (indicating they are complete sets) then the cataloger can > notify other libraries on the cat listserv or Ellen so that "complete set" > will be added to the volume fields for their item records so the patron can > make item level holds." > This makes me think that we are supposed to add "complete set" as soon as a > library adds a broken set. > > I think the important thing to do here is to *change any bib level holds > to item level holds.* > > It would be nice if we didn't need to add "complete set" for everything > where there is a broken set attached. > > Another topic in the minutes: > List #385 was down to only two records. I ran another list of bib level > holds on records with volume field and found about 30. > Many of these were graphic novels, where the title or volume# was repeated > in the volume field, so I deleted those fields and removed them from the > list. There are now down to 16 records. Please take a look when you have > time. > > Ulla > > Ulla Messerschmidt > Technical Services Librarian > Thomas Memorial Library > 6 Scott Dyer Road > Cape Elizabeth, ME 04107 > (207) 767-2273 ext, 290 > *umesserschmidt at thomas.lib.me.us* > _______________________________________________ > MinervaCats mailing list > *MinervaCats at lists.maine.gov* > *http://mailman.informe.org/mailman/listinfo/minervacats* > > > Ulla Messerschmidt > Technical Services Librarian > Thomas Memorial Library > 6 Scott Dyer Road > Cape Elizabeth, ME 04107 > (207) 767-2273 ext, 290 > *umesserschmidt at thomas.lib.me.us* > -- Ellen M. Conway Maine InfoNet Cataloging Consultant -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081203/9018839f/attachment-0001.html From econway54 at gmail.com Wed Dec 3 20:41:51 2008 From: econway54 at gmail.com (Ellen Conway) Date: Wed, 3 Dec 2008 20:41:51 -0500 Subject: [MinervaCats] Fwd: [BULK] Re: Minerva Cataloging Committee Nov Report In-Reply-To: References: <20081124164201.lsnybz7bkscgkcgg@mail.msln.net> <4934029A.8115.0042.0@ci.lewiston.me.us> <20081203180132.29k7jq8nkc04s4o4@mail.msln.net> <49369B96.8115.0042.0@ci.lewiston.me.us> Message-ID: ---------- Forwarded message ---------- From: Ellen Conway Date: Wed, Dec 3, 2008 at 8:37 PM Subject: Re: [BULK] Re: [MinervaCats] Minerva Cataloging Committee Nov Report To: Karen Jones , minervacats at lists.maine.gov Cc: dbuker at baxter-memorial.lib.me.us, vfrechette at cmcc.edu, rfrancis at curtislibrary.com, kgreenman at emcc.edu, bhcollins at gwi.net, annr at lithgow.lib.me.us, Deborah.Hensler at maine.gov, "Katherine R. Morgan" < norcat at norway.lib.me.us>, CDunay at smccme.edu, CSPEAR at southportland.org Karen, The reasons why the Cataloging Standards committee has been evaluating the use of the 791 field, and the reason why an application form was created are the following: The Committee was asked to look at this because it was felt that the OPAC display for these records is very confusing, especially from a patron's point of view. For example, look at the OPAC display for b24616692, Life on Earth-- and beyond, by Pamela S. Turner. When looking at the unscoped search results you will see that the copies belonging to cml and lpl both have individual notes stating "this book is a Cornerstones of Science nominee". Click on either of these notes and you are taken to the Cornerstones information page hosted by cml. This is because the item records for both copies have identical URLs. Going back to the OPAC, farther down the page you see 2 local special collection notes, 1 for cml and 1 for lpl. If you click on one of these notes, then you are taken to an author entry generated by an authority record. Authority records for many of the collections so noted are nonexistant. There are many examples of records that have similarly complicated displays, many with more than 2 libraries using a 791. The questions raised by this include: is there a less complicated and more efficient way of employing these special fields? Should each item record have the same URL causing redundant notes? Should the URL belong in the bib instead? Is there a way of using a single 791 field to note a special collection that many libraries participate in? Another question is do special local notes even belong in shared bib records? It's my understanding that Minerva started using the 791 field before we had the ability to use featured lists. Would a featured list be a more appropriate method to publicize some of these special collections? The main reason why the Committee created an application form was so that there would be a way to record and archive information about the use of the 791, and hopefully to prevent random or inappropriate use. However, the Committee has *not* made any conclusions about what would be considered inappropriate. I don't speak for Bonnie Collins, but obviously the situation in 2008 is different from that in 2005. With Bonnie and I both being limited to 5 hours per week it was felt that the Committee would need to take responsibilty for approving requests for special local collection information. If the Minerva membership in general does not want the Standards Committee to have this authority then it would be good to discuss who should have it. So, these are the issues we are dealing with. I'm sorry to give such a wordy reply to the question but there it is... Thanks, Ellen On Wed, Dec 3, 2008 at 2:45 PM, Karen Jones wrote: > Katherine, > I noticed Rebecca's reply to you regarding 791 field approval. You didn't > answer my first question about the exact issues surrounding this field. > Please reply to the whole list. > Thanks. > Karen > > > > >>> "Katherine R. Morgan " 12/3/2008 1:01 PM >>> > > > I received an e-mail from Bonnie earlier in the year saying she is not > keeping track of MARC 791 field. At our standards meetings, I do > believe, and Bonnie correct if I am wrong, that Bonnie hasn't > mentioned that she is the person that approves the use of 791 field. > > Katherine > Quoting Karen Jones : > > > Thanks for sending this information to the listserv. I have a > > question about the 791 field. What exactly are the issues > > surrounding this field? When this field was adopted for local > > special collections purposes, Bonnie Collins was the designated > > person to approve use of this field by a library. When did that > > change? > > Karen > > > > > > > > > > > > Karen N. Jones > > Technical Services Librarian > > Lewiston Public Library > > 200 Lisbon St. > > Lewiston, ME 04240 > > kjones at ci.lewiston.me.us > > Voice: (207) 513-3004 x3511 > > Fax: (207) 784-3011 > > TTY: (207) 513-3007 > > www.lplonline.org ( http://www.lplonline.org/ ) > > > > The City of Lewiston is an EOE. For more information, please visit > > our website at www.ci.lewiston.me.us ( http://www.ci.lewiston.me.us/ > > ) and click on the Non-Discrimination Policy. > > > > > > > >>>> "Katherine R. Morgan " 11/24/2008 11:42 AM > >>> > > Hello Catalogers > > Below you will find the November report on the items the > > cataloging committee has been working on. Your questions and comments > > are welcomed. > > > > thanks > > Katherine, chair > > > > Minerva Cataloging Standards Committee > > November 2008 Update > > > > > > > > > > Blu-Ray discs > > Ellen Conway was sent a question about cataloging Blu-Ray discs. > > The committee decided that Blu-Ray discs will be cataloged as DVDs. > > The material type is DVD, the GMD id ?videorecording.? To make the > > Blu-Ray distinct a MARC 538 field will be used that states ?Blu-Ray > > disc.? > > > > Playaways > > During the September 23, 2008 cataloging users? group meeting > > the catalogers asked the cataloging committee to make a policy on > > Playaways. The Playaways need earphones and one battery to play. Some > > libraries send the earphones and battery while some do not. The > > committee decided that each Playaway bibliographic record will contain > > a MARC 538 field note with the following ?requires earphone and AAA > > battery.? This way, libraries that say they provide earphones and a > > battery will not be inundated with requests and the Playaways will be > > cataloged consistently. > > > > > > MARC 791 > > The committee is still looking at this field. MARC 791 is used > > by libraries that have special collections that need to be searchable > > in the OPAC. To use this field a library needs to have approval by the > > standards committee. Once the committee has a few options we will ask > > for feedback. > > > > > > > > The next standards meeting will be in January 2009 after the > > Catalogers? User Group. > > > > > > > > Katherine R. Morgan > > Technical Services/Administrative Assistant > > Norway Memorial Library > > 207-743-5309 > > > > _______________________________________________ > > MinervaCats mailing list > > MinervaCats at lists.maine.gov > > http://mailman.informe.org/mailman/listinfo/minervacats > > > > > -- Ellen M. Conway Maine InfoNet Cataloging Consultant -- Ellen M. Conway Maine InfoNet Cataloging Consultant -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081203/8d632d8f/attachment.html From umesserschmidt at thomas.lib.me.us Thu Dec 4 11:03:23 2008 From: umesserschmidt at thomas.lib.me.us (Ulla Messerschmidt) Date: Thu, 04 Dec 2008 11:03:23 -0500 Subject: [MinervaCats] minutes: Minerva/Solar Cataloging meeting November 7 2008 In-Reply-To: References: < > Message-ID: Hi Ellen, Thank you for the clarification! I only read the minutes, as I didn't attend the meeting, which I why I interpreted "complete set" will be added as meaning that "complete set" should be added. "the cataloger can notify other libraries on the cat listserv or Ellen so that "complete set" will be added to the volume fields for their item records so the patron can make item level holds." By the way, are the approved standards posted on the Minerva website? I am glad that we don't have to add "complete set" as I don't think that it would make it any more clear in MilCirc. Leaving it blank actually make the broken up sets stand out a little better. It is unfortunate that it isn't possible to add another column to make the volume field more visible in MilCirc. All of you with circ desk duty have probably experienced how cumbersome it is to have to jump to the OPAC to reserve something when you are busy. As an example, take a look at some of the titles below in MilCirc. It would look very busy if "complete set" was added in all these volume fields as it looks like it is part of the call#. American gangster. [videorecording]. RECORD # = b24643129. The aviator. [videorecording]. RECORD # = b21896902. A beautiful mind. [videorecording]. RECORD # = b19917946. Casino Royale. [videorecording]. RECORD # = b23943300. Catch me if you can. [videorecording]. RECORD # = b19262863. Cold Mountain. [videorecording]. RECORD # = b2088462x. The Da Vinci Code. [videorecording]. RECORD # = b2362310x. Finding Nemo. [videorecording]. RECORD # = b2033560x. Harry Potter and the prisoner of Azkaban. [videorecording]. RECORD # = b2121797x. Howards End. [videorecording]. RECORD # = b21699161. I'm not there. [videorecording]. RECORD # = b26443417. The Incredibles. [videorecording]. RECORD # = b21713285. Letters from Iwo Jima. [videorecording]. RECORD # = b2409576x. The lord of the rings.The fellowship of the ring. [videorecording]. RECORD # = b18166635. The lord of the rings.The return of the king. [videorecording]. RECORD # = b20822601. The lord of the rings.The two towers. [videorecording]. RECORD # = b19997905. Memoirs of a geisha. [videorecording]. RECORD # = b2245035x. Music of the heart. [videorecording]. RECORD # = b1701637x. No direction home. [videorecording] :RECORD # = b22062877. Nova.The elegant universe. [videorecording]. RECORD # = b21659539. Nowhere in Africa. [videorecording] =RECORD # = b21244443. Paper clips. [videorecording]. RECORD # = b22443733. Star wars.II,Attack of the clones. [videorecording]. RECORD # = b18618200. Thank you, Ulla "Ellen Conway" writes: >With regard to this email discussion about DVD broken sets, I do not >believe that the information in the minutes is contradictory. At the >meeting I didn't say that unbroken sets must have the phrase "complete >set" in a volume field, nor did I say that the phrase must be entered >into item records when both broken and unbroken sets are attached to the >same bib record. > > >What I did say was a reiteration of the Minerva Standard for cataloging >multi-disc sets, which was approved by the Exec Committee on 7/18/2007. >This information has been distributed and discussed since then. The >following is quoted from the standard: > > DVD (or videocassette) items may come packaged together or separately. >If there is an ISBN for the entire set, it is preferable to catalog the >DVDs under the one record. They may circulate as one item or be broken >down into separate items and be differentiated in the volume field. > > >If other libraries are circulating the DVDs together and your library >wishes to circulate each DVD separately (with the disc number noted in >the volume field of the item record), it is suggested that you notify all >other attached libraries as a courtesy. They may then wish to amend >their item records in such a way as to indicate that their copy is lent >as a single unit (by adding a volume field stating "entire season", or >"Discs 1-12", for example. When adding volume fields to item records, >patrons requesting these items through the OPAC will need to select the >specific copy they wish to receive. > > >Use the same identifying terminology that is used on the item itself or >on the physical carrier (vol. 1, disc 1, first word of subtitle, etc.) >when labeling items in a volume field. > > >This statement certainly does not imply that inserting the note in item >records is required, although this would probably be a simple job using >global update. > >I hope this clears up the confusion about what was stated at the meeting. > >Also, in reference to Ulla's concern about unnecessary volume notes >appearing in graphic novel records, I would like to remind catalogers >again of the following: If the item record is being attached to bib >record for a single volume do not add a volume number even if that number >is included in the 245 field.when the bib record has "n" and "p" >subfields in the 245. This statement is quoted from the Guidelines for >Cataloging Graphic Novels which have been distributed at meetings and by >email. > >Thanks, >Ellen Ulla Messerschmidt Technical Services Librarian Thomas Memorial Library 6 Scott Dyer Road Cape Elizabeth, ME 04107 (207) 767-2273 ext, 290 umesserschmidt at thomas.lib.me.us -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081204/6195e663/attachment-0001.html From kjones at ci.lewiston.me.us Tue Dec 9 19:27:46 2008 From: kjones at ci.lewiston.me.us (Karen Jones) Date: Tue, 09 Dec 2008 19:27:46 -0500 Subject: [MinervaCats] [BULK] Re: Minerva Cataloging Committee Nov Report In-Reply-To: References: <20081124164201.lsnybz7bkscgkcgg@mail.msln.net> <4934029A.8115.0042.0@ci.lewiston.me.us> <20081203180132.29k7jq8nkc04s4o4@mail.msln.net> <49369B96.8115.0042.0@ci.lewiston.me.us> Message-ID: <493EC6B3.8115.0042.0@ci.lewiston.me.us> Thanks, Ellen, for your reply. When I was on the Standards Committee, we were asked to find a way of allowing special collections at member libraries to be searchable in the OPAC. The 791 field was adopted as a viable field in which we could place this information to allow it to be searchable. We elected to put the URL in the item record since if it were in the bib record one would think that all libraries attached to the record had these special collections at their library. Since Lewiston Public uses this field for its Cornerstones of Science collection, we definitely would like to be able to still have this collection searchable in the OPAC and to have a link to the Cornerstones web page. I don't believe featured lists would allow us to do this. Have patrons at various libraries been complaining about the OPAC displays? I haven't heard any complaints here but will ask our staff. Generally, our OPACs are scoped to our library's collection so seeing other libraries' item information is not an issue most of the time. I understand, Ellen, that you and Bonnie are limited with your 5 hours/week which I think is an incredibly small amount of time given all the things that have to be accomplished at the administrative level and you've both done a great job. What do other libraries think about the use of this field? Thanks. Karen >>> "Ellen Conway" 12/3/2008 8:37 PM >>> Karen, The reasons why the Cataloging Standards committee has been evaluating the use of the 791 field, and the reason why an application form was created are the following: The Committee was asked to look at this because it was felt that the OPAC display for these records is very confusing, especially from a patron's point of view. For example, look at the OPAC display for b24616692, Life on Earth-- and beyond, by Pamela S. Turner. When looking at the unscoped search results you will see that the copies belonging to cml and lpl both have individual notes stating "this book is a Cornerstones of Science nominee". Click on either of these notes and you are taken to the Cornerstones information page hosted by cml. This is because the item records for both copies have identical URLs. Going back to the OPAC, farther down the page you see 2 local special collection notes, 1 for cml and 1 for lpl. If you click on one of these notes, then you are taken to an author entry generated by an authority record. Authority records for many of the collections so noted are nonexistant. There are many examples of records that have similarly complicated displays, many with more than 2 libraries using a 791. The questions raised by this include: is there a less complicated and more efficient way of employing these special fields? Should each item record have the same URL causing redundant notes? Should the URL belong in the bib instead? Is there a way of using a single 791 field to note a special collection that many libraries participate in? Another question is do special local notes even belong in shared bib records? It's my understanding that Minerva started using the 791 field before we had the ability to use featured lists. Would a featured list be a more appropriate method to publicize some of these special collections? The main reason why the Committee created an application form was so that there would be a way to record and archive information about the use of the 791, and hopefully to prevent random or inappropriate use. However, the Committee has not made any conclusions about what would be considered inappropriate. I don't speak for Bonnie Collins, but obviously the situation in 2008 is different from that in 2005. With Bonnie and I both being limited to 5 hours per week it was felt that the Committee would need to take responsibilty for approving requests for special local collection information. If the Minerva membership in general does not want the Standards Committee to have this authority then it would be good to discuss who should have it. So, these are the issues we are dealing with. I'm sorry to give such a wordy reply to the question but there it is... Thanks, Ellen On Wed, Dec 3, 2008 at 2:45 PM, Karen Jones wrote: Katherine, I noticed Rebecca's reply to you regarding 791 field approval. You didn't answer my first question about the exact issues surrounding this field. Please reply to the whole list. Thanks. Karen >>> "Katherine R. Morgan " 12/3/2008 1:01 PM >>> I received an e-mail from Bonnie earlier in the year saying she is not keeping track of MARC 791 field. At our standards meetings, I do believe, and Bonnie correct if I am wrong, that Bonnie hasn't mentioned that she is the person that approves the use of 791 field. Katherine Quoting Karen Jones : > Thanks for sending this information to the listserv. I have a > question about the 791 field. What exactly are the issues > surrounding this field? When this field was adopted for local > special collections purposes, Bonnie Collins was the designated > person to approve use of this field by a library. When did that > change? > Karen > > > > > > Karen N. Jones > Technical Services Librarian > Lewiston Public Library > 200 Lisbon St. > Lewiston, ME 04240 > kjones at ci.lewiston.me.us > Voice: (207) 513-3004 x3511 > Fax: (207) 784-3011 > TTY: (207) 513-3007 > www.lplonline.org ( http://www.lplonline.org/ ) ( http://www.lplonline.org/ ) > > The City of Lewiston is an EOE. For more information, please visit > our website at www.ci.lewiston.me.us ( http://www.ci.lewiston.me.us/ ) ( http://www.ci.lewiston.me.us/ > ) and click on the Non-Discrimination Policy. > > > >>>> "Katherine R. Morgan " 11/24/2008 11:42 AM >>> > Hello Catalogers > Below you will find the November report on the items the > cataloging committee has been working on. Your questions and comments > are welcomed. > > thanks > Katherine, chair > > Minerva Cataloging Standards Committee > November 2008 Update > > > > > Blu-Ray discs > Ellen Conway was sent a question about cataloging Blu-Ray discs. > The committee decided that Blu-Ray discs will be cataloged as DVDs. > The material type is DVD, the GMD id ?videorecording.? To make the > Blu-Ray distinct a MARC 538 field will be used that states ?Blu-Ray > disc.? > > Playaways > During the September 23, 2008 cataloging users? group meeting > the catalogers asked the cataloging committee to make a policy on > Playaways. The Playaways need earphones and one battery to play. Some > libraries send the earphones and battery while some do not. The > committee decided that each Playaway bibliographic record will contain > a MARC 538 field note with the following ?requires earphone and AAA > battery.? This way, libraries that say they provide earphones and a > battery will not be inundated with requests and the Playaways will be > cataloged consistently. > > > MARC 791 > The committee is still looking at this field. MARC 791 is used > by libraries that have special collections that need to be searchable > in the OPAC. To use this field a library needs to have approval by the > standards committee. Once the committee has a few options we will ask > for feedback. > > > > The next standards meeting will be in January 2009 after the > Catalogers? User Group. > > > > Katherine R. Morgan > Technical Services/Administrative Assistant > Norway Memorial Library > 207-743-5309 > > _______________________________________________ > MinervaCats mailing list > MinervaCats at lists.maine.gov > http://mailman.informe.org/mailman/listinfo/minervacats > -- Ellen M. Conway Maine InfoNet Cataloging Consultant -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081209/301fca0e/attachment.html From econway54 at gmail.com Thu Dec 11 17:39:09 2008 From: econway54 at gmail.com (Ellen Conway) Date: Thu, 11 Dec 2008 17:39:09 -0500 Subject: [MinervaCats] Authority processing b26727018 - b26747777 Message-ID: The latest batch of new bib records will be exported to MARCIVE this evening for overnight authority processing. The bib records in this file are b26727018 through b26747777. Please do not edit these bib records until after 12:00 am, Saturday, December 13. (You may still attach items to these bibs.) In order to make these bibs easier for catalogers to identify I have inserted a 949 field in each one that states "IN AUTHORITY PROCESSING". This field will be deleted after the bibs are reloaded. Thanks for your cooperation. -- Ellen M. Conway Maine InfoNet Cataloging Consultant -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081211/f0055dfb/attachment.html From barbara.harness at mainegeneral.org Tue Dec 16 14:07:12 2008 From: barbara.harness at mainegeneral.org (Harness, Barbara) Date: Tue, 16 Dec 2008 14:07:12 -0500 Subject: [MinervaCats] minutes for Catalogers Users Group please Message-ID: <0D06FF97DD3B4F48B66BDE069CC7B32A010B58DC@msg4.mainegeneral.org> Where are the minutes posted for the 2008 Catalogers user Group please. Thank you. Barbara Harness barbara.harness at mainegeneral.org -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081216/d3d8059d/attachment.html From econway54 at gmail.com Tue Dec 16 18:12:16 2008 From: econway54 at gmail.com (Ellen Conway) Date: Tue, 16 Dec 2008 18:12:16 -0500 Subject: [MinervaCats] minutes for Catalogers Users Group please In-Reply-To: <0D06FF97DD3B4F48B66BDE069CC7B32A010B58DC@msg4.mainegeneral.org> References: <0D06FF97DD3B4F48B66BDE069CC7B32A010B58DC@msg4.mainegeneral.org> Message-ID: Hi Barbara, You can find the minutes in the MinervaCats archives: http://mailman.informe.org/pipermail/minervacats/ Ellen On Tue, Dec 16, 2008 at 2:07 PM, Harness, Barbara < barbara.harness at mainegeneral.org> wrote: > Where are the minutes posted for the 2008 Catalogers user Group please. > > Thank you. > > Barbara Harness > barbara.harness at mainegeneral.org > > _______________________________________________ > MinervaCats mailing list > MinervaCats at lists.maine.gov > http://mailman.informe.org/mailman/listinfo/minervacats > > -- Ellen M. Conway Maine InfoNet Cataloging Consultant -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081216/4bd2213b/attachment.html From helent at topshamlibrary.org Wed Dec 17 11:13:49 2008 From: helent at topshamlibrary.org (Helen Tomer) Date: Wed, 17 Dec 2008 11:13:49 -0500 Subject: [MinervaCats] page difference Message-ID: <000001c96062$728414d0$578c3e70$@org> Hi all, Could the libraries listed below check their copy of "The art of freedom" on bib #24627033 for the number of pages. My copy matches everything but has 32 pages. I think that the numbers might have been switched on the bib. cmlj ,gplj ,oplj ,rplj ,sos ,sok ,wlkj ,welj ,tplj Thanks! Helen M. Tomer Topsham Public Library 25 Foreside Road Topsham, ME 04086 207-725-1727 helent at topshamlibrary.org -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081217/5a81ee1e/attachment.html From mmorey at gray.lib.me.us Wed Dec 17 11:53:26 2008 From: mmorey at gray.lib.me.us (Marie Morey) Date: Wed, 17 Dec 2008 11:53:26 -0500 Subject: [MinervaCats] page difference In-Reply-To: <000001c96062$728414d0$578c3e70$@org> Message-ID: <1F7C9740597D4A1B86E5199FB3E35BF6@LAPTOPD820> Gpl's copy has 32 pages -----Original Message----- From: minervacats-bounces at informe.org [mailto:minervacats-bounces at informe.org] On Behalf Of Helen Tomer Sent: Wednesday, December 17, 2008 11:14 AM To: minervacats at lists.maine.gov Subject: [MinervaCats] page difference Hi all, Could the libraries listed below check their copy of "The art of freedom" on bib #24627033 for the number of pages. My copy matches everything but has 32 pages. I think that the numbers might have been switched on the bib. cmlj ,gplj ,oplj ,rplj ,sos ,sok ,wlkj ,welj ,tplj Thanks! Helen M. Tomer Topsham Public Library 25 Foreside Road Topsham, ME 04086 207-725-1727 helent at topshamlibrary.org -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081217/64339093/attachment.html From chenningsachs at westbrook.me.us Wed Dec 24 12:18:39 2008 From: chenningsachs at westbrook.me.us (Corinne Henning-Sachs) Date: Wed, 24 Dec 2008 12:18:39 -0500 Subject: [MinervaCats] b26581589 Message-ID: <421203D65E4E12499B1E625D92EEA680027106EB@mail2.westbrook.local> Will whoever created the above bib record for MT Anderson's Astonishing Life of Octavian Nothing, Book II, The Kingdom on the Waves please check 245 in the MARC? It doesn't read as the title page reads, and also reads "Octavius" instead of "Octavian". The libraries below hold this item: cam ,cmlj ,fmlj ,gar ,gpl ,hobj ,jmlj ,lit ,mca ,ricj ,sca ,sppj ,tml ,tpl ,wlkj ,wit ,ypl -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081224/0de2db48/attachment.html From collinsbmh67 at gmail.com Mon Dec 29 12:57:21 2008 From: collinsbmh67 at gmail.com (Bonnie Collins) Date: Mon, 29 Dec 2008 12:57:21 -0500 Subject: [MinervaCats] New email address Message-ID: <62053bad0812290957r2b6d9485wf2858095f1fb0749@mail.gmail.com> Hi Everyone I have new address that you may use to contact me if you need to. Gardiner Public Library is graciously allowing me to do my Minerva work from their facility so that I can avoid the problems of dial access. I am at Gardiner Public Monday - Thursday afternoons and will be checking my regularly. You may also continue to use my home email bhcollins at gwi.net. Bonnie Collins Maine InfoNet Cataloging Consultant collinsbhm67 at gmail.com 207 592-8124 -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081229/4e171737/attachment.html From collinsbmh67 at gmail.com Tue Dec 30 12:58:42 2008 From: collinsbmh67 at gmail.com (Bonnie Collins) Date: Tue, 30 Dec 2008 12:58:42 -0500 Subject: [MinervaCats] Joseph Crosby Lincoln, 1870-1944 Message-ID: <62053bad0812300958v2798103bu230e216c5a2914c6@mail.gmail.com> I am working on correcting the subject heading Maine author. I found a record for a title by Joseph Crosby Lincoln with that heading but I cannot find any information about him that links him to Maine. Does anyone know if he does in fact have Maine connections? Thanks. -- Bonnie H. Collins Maine InfoNet Cataloging Consultant collinsbmh at gmail.com 207592-8124 -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081230/a02960ad/attachment.html