[MinervaCats] minutes: Minerva/Solar Cataloging meeting November 7 2008

[Ulla Messerschmidt]

Hi Ellen,

Thank you for the clarification! I only read the minutes, as I didn't
attend the meeting, which I why I interpreted "complete set" will be added
as meaning that "complete set" should be added.

"the cataloger can notify other libraries on the cat listserv or Ellen so
that "complete set" will be added to the volume fields for their item
records so the patron can make item level holds."

By the way, are the approved standards posted on the Minerva website?

I am glad that we don't have to add "complete set" as I don't think that
it would make it any more clear in MilCirc. Leaving it blank actually make
the broken up sets stand out a little better. It is unfortunate that it
isn't possible to add another column to make the volume field more visible
in MilCirc. All of you with circ desk duty  have probably experienced how
cumbersome it is to have to jump to the OPAC to reserve something when you
are busy.  

As an example, take a look at some of the titles below in MilCirc. It
would look very busy if "complete set" was added in all these volume
fields as it looks like it is part of the call#.

American gangster. [videorecording]. RECORD # = b24643129. 
The aviator. [videorecording]. RECORD # = b21896902. 
A beautiful mind. [videorecording]. RECORD # = b19917946. 
Casino Royale. [videorecording]. RECORD # = b23943300. 
Catch me if you can. [videorecording]. RECORD # = b19262863. 
Cold Mountain. [videorecording]. RECORD # = b2088462x. 
The Da Vinci Code. [videorecording]. RECORD # = b2362310x. 
Finding Nemo. [videorecording]. RECORD # = b2033560x. 
Harry Potter and the prisoner of Azkaban. [videorecording]. RECORD # =
b2121797x. 
Howards End. [videorecording]. RECORD # = b21699161. 
I'm not there. [videorecording]. RECORD # = b26443417. 
The Incredibles. [videorecording]. RECORD # = b21713285. 
Letters from Iwo Jima. [videorecording]. RECORD # = b2409576x. 
The lord of the rings.The fellowship of the ring. [videorecording]. RECORD
# = b18166635. 
The lord of the rings.The return of the king. [videorecording]. RECORD # =
b20822601. 
The lord of the rings.The two towers. [videorecording]. RECORD # =
b19997905. 
Memoirs of a geisha. [videorecording]. RECORD # = b2245035x. 
Music of the heart. [videorecording]. RECORD # = b1701637x. 
No direction home. [videorecording] :RECORD # = b22062877. 
Nova.The elegant universe. [videorecording]. RECORD # = b21659539. 
Nowhere in Africa. [videorecording] =RECORD # = b21244443. 
Paper clips. [videorecording]. RECORD # = b22443733. 
Star wars.II,Attack of the clones. [videorecording]. RECORD # = b18618200. 
 

Thank you,
Ulla


"Ellen Conway" <econway54 at gmail.com> writes:
>With regard to this email discussion about DVD broken sets, I do not
>believe that the information in the minutes is contradictory.  At the
>meeting I didn't say that unbroken sets must have the phrase "complete
>set" in a volume field, nor did I say that the phrase must be entered
>into item records when both broken and unbroken sets are attached to the
>same bib record.  
>
> 
>What I did say was a reiteration of the Minerva Standard for cataloging
>multi-disc sets, which was approved by the Exec Committee on 7/18/2007. 
>This information has been distributed and discussed since then.  The
>following is quoted from the standard: 
> 
> DVD (or videocassette) items may come packaged together or separately. 
>If there is an ISBN for the entire set, it is preferable to catalog the
>DVDs under the one record.  They may circulate as one item or be broken
>down into separate items and be differentiated in the volume field. 
>
>
>If other libraries are circulating the DVDs together and your library
>wishes to circulate each DVD separately (with the disc number noted in
>the volume field of the item record), it is suggested that you notify all
>other attached libraries as a courtesy.  They may then wish to amend
>their item records in such a way as to indicate that their copy is lent
>as a single unit (by adding a volume field stating "entire season", or
>"Discs 1-12", for example.  When adding volume fields to item records,
>patrons requesting these items through the OPAC will need to select the
>specific copy they wish to receive. 
>
>
>Use the same identifying terminology that is used on the item itself or
>on the physical carrier (vol. 1, disc 1, first word of subtitle, etc.)
>when labeling items in a volume field. 
>
>
>This statement certainly does not imply that inserting the note in item
>records is required, although this would probably be a simple job using
>global update.
> 
>I hope this clears up the confusion about what was stated at the meeting.
> 
>Also, in reference to Ulla's concern about unnecessary volume notes
>appearing in graphic novel records, I would like to remind catalogers
>again of the following:  If the item record is being attached to bib
>record for a single volume do not add a volume number even if that number
>is included in the 245 field.when the bib record has "n" and "p"
>subfields in the 245.  This statement is quoted from the Guidelines for
>Cataloging Graphic Novels which have been distributed at meetings and by
>email.
> 
>Thanks,
>Ellen


Ulla Messerschmidt
Technical Services Librarian
Thomas Memorial Library
6 Scott Dyer Road
Cape Elizabeth, ME 04107
(207) 767-2273 ext, 290
umesserschmidt at thomas.lib.me.us

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