From Deborah.Hensler at maine.gov  Tue Jul  1 10:58:16 2008
From: Deborah.Hensler at maine.gov (Hensler, Deborah)
Date: Tue, 1 Jul 2008 10:58:16 -0400
Subject: [MinervaCats] Change in cataloging support
Message-ID: <3233E4190E74E84CB8BB502705B83EFF03C26096@SOM-TEAQASMAIL1.som.w2k.state.me.us>

(Sorry for the cross-postings but I want to make sure everyone who
should see this does.)

As of July 1, 2008, the Maine InfoNet hours for cataloging support
shared by Bonnie Collins and Ellen Conway have been cut from 20
hours/week to 10 hours/week for budgetary reasons. Bonnie and Ellen will
both continue working with Maine InfoNet, but in an obviously limited
capacity. 

The biggest change you will see is the elimination of the cataloging
classes and workshops taught by Bonnie. The classes that were scheduled
for the rest of 2008 have been removed from the calendar after notifying
registrants of the cancellations.

Bonnie and Ellen will no longer be able to provide how-to-catalog
support or training. Most of their time will be concentrated on database
cleanup. Questions or problems with using the Millennium Cataloging
module can still be addressed to Ellen, but please remember that she
will only be working 5 hours/week.

For most questions or how-to's, the listservs (MinervaCats-L, SOLAR-L,
and MaineCatalogers-L) are there for you to use, both to ask for help
and to share your knowledge with your colleagues. You can sign up for
any of the listservs at
http://www.maine.gov/infonet/listservs.htm#catalogers.

______________________________
Deborah Hensler
Library Systems Specialist, Maine InfoNet
Maine State Library
64 State House Station
Augusta, ME 04333
207-287-5620 or 1-800-322-8899
207-287-5624 - fax
207-592-1825 - mobile
http://www.maine.gov/infonet/


From Deborah.Hensler at maine.gov  Tue Jul  1 15:39:20 2008
From: Deborah.Hensler at maine.gov (Hensler, Deborah)
Date: Tue, 1 Jul 2008 15:39:20 -0400
Subject: [MinervaCats] FW: [MELIBS-L] ALA Resolution and Minerva cataloging
Message-ID: <3233E4190E74E84CB8BB502705B83EFF03C26122@SOM-TEAQASMAIL1.som.w2k.state.me.us>

Hi, I'm forwarding this message that was sent to MELIBs as it does not
pertain to the great majority of subscribers to MELIBs.

I hope that everyone has seen and read Dean's message regarding state
library funding cuts as he give a great explanation of the current
funding situation at the state library. 

I want to make sure that everyone understands that what is being cut is
training in how to catalog (understanding MARC records, subject
headings, etc.). There will still be support for using the cataloging
module and Minerva-specific standards, just as there is for the
circulation module and Minerva lending policies.

Thanks,
Deb

______________________________
Deborah Hensler
Library Systems Specialist, Maine InfoNet
Maine State Library
64 State House Station
Augusta, ME 04333
207-287-5620 or 1-800-322-8899
207-287-5624 - fax
207-592-1825 - mobile
http://www.maine.gov/infonet/

-----Original Message-----
From: Maine Libraries Discussion List [mailto:MELIBS-L at LISTS.MAINE.EDU]
On Behalf Of Nancy Crowell
Sent: Tuesday, July 01, 2008 3:17 PM
To: MELIBS-L at LISTS.MAINE.EDU
Subject: [MELIBS-L] ALA Resolution and Minerva cataloging

How ironic that we should hear about the ALA resolution supporting more
resources for 
cataloging on the same day that Deb Hensler announced the reduction in
Minerva cataloging 
support.

I am very concerned about the news from Deb. The success of Minerva is
based on the 
quality of its records, not just the number of participants. I hope we
can revisit this decision in 
the coming year.

Nancy





Nancy E. Crowell  <nec at scarborough.lib.me.us>
Scarborough Public Library
48 Gorham Rd.
Scarborough, ME  04074
(207) 883-4723 ext. 221




~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
This business message and any accompanying attachments are confidential
and are intended solely for the use of the addressee. If you have
received this message in error, please contact the sender or the Network
Administrator at Scarborough Public Library.

~~~Outgoing mail scanned for viruses by Symantec Mail Security~~~
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~




From econway54 at gmail.com  Tue Jul  1 20:15:25 2008
From: econway54 at gmail.com (Ellen Conway)
Date: Tue, 1 Jul 2008 20:15:25 -0400
Subject: [MinervaCats] authority processing b26506269-26524892
Message-ID: <b45fb1a20807011715r79684f77g3cc15d97bca045d6@mail.gmail.com>

The latest batch of new bib records will be exported to MARCIVE this
evening for overnight authority processing.  The bib records in this
file are b26506269 through b26524892.

Please do not edit these bib records until after 12:00 am, Thursday,
July 3.  (You may still attach items to these bibs.)

In order to make these bibs easier for catalogers to identify I have
inserted a 949 field in each one that states "IN AUTHORITY PROCESSING".
This field will be deleted after the bibs are reloaded.
Thanks for your cooperation.



-- 
Ellen M. Conway
Maine InfoNet Cataloging Consultant
797-9464, cell ph. 329-5443
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://mailman.informe.org/pipermail/minervacats/attachments/20080701/64baf9de/attachment.html

From Deborah.Hensler at maine.gov  Mon Jul  7 13:34:24 2008
From: Deborah.Hensler at maine.gov (Hensler, Deborah)
Date: Mon, 7 Jul 2008 13:34:24 -0400
Subject: [MinervaCats] July 18 meeting
Message-ID: <3233E4190E74E84CB8BB502705B83EFF03C264B8@SOM-TEAQASMAIL1.som.w2k.state.me.us>

The next Minerva/SOLAR cataloger's meeting is scheduled for Friday, July
1. It will be held in the studio at Maine State Library from 10am
-12:30pm. You can sign up for the meeting at
http://evanced.info/maine/evanced/eventcalendar.asp -- signing is used
for recording attendance for the minutes and tracking how holding
meetings at different sites is working out.

I'll be doing the agendas for these meetings from now on, so please send
me any items you'd like to see discussed or demonstrated at the meeting.


Thanks,
Deb

______________________________
Deborah Hensler
Library Systems Specialist, Maine InfoNet
Maine State Library
64 State House Station
Augusta, ME 04333
207-287-5620 or 1-800-322-8899
207-287-5624 - fax
207-592-1825 - mobile
http://www.maine.gov/infonet/


From Deborah.Hensler at maine.gov  Mon Jul  7 14:36:15 2008
From: Deborah.Hensler at maine.gov (Hensler, Deborah)
Date: Mon, 7 Jul 2008 14:36:15 -0400
Subject: [MinervaCats] Cataloger's meeting correction
Message-ID: <3233E4190E74E84CB8BB502705B83EFF03C264E2@SOM-TEAQASMAIL1.som.w2k.state.me.us>

Hi, 

The correct date for the next cataloger's meeting is actually Friday,
July 18! It's listed correctly on the calendar, I just couldn't type it
correctly in my messages. 

Sorry for any confusion,
Deb

______________________________
Deborah Hensler
Library Systems Specialist, Maine InfoNet
Maine State Library
64 State House Station
Augusta, ME 04333
207-287-5620 or 1-800-322-8899
207-287-5624 - fax
207-592-1825 - mobile
http://www.maine.gov/infonet/


From Deborah.Hensler at maine.gov  Thu Jul 10 14:55:49 2008
From: Deborah.Hensler at maine.gov (Hensler, Deborah)
Date: Thu, 10 Jul 2008 14:55:49 -0400
Subject: [MinervaCats] Cataloger's meeting reminder
Message-ID: <3233E4190E74E84CB8BB502705B83EFF03C2694D@SOM-TEAQASMAIL1.som.w2k.state.me.us>

Don't forget to sign up for the Minerva/SOLAR cataloger's meeting next
Friday at http://evanced.info/maine/evanced/eventcalendar.asp -- it's
scheduled for 10am-12:30pm in the studio at MSL.

Please send me any items you'd like to have included on the agenda.

Thanks, and hope to see you next Friday!
Deb



______________________________
Deborah Hensler
Library Systems Specialist, Maine InfoNet
Maine State Library
64 State House Station
Augusta, ME 04333
207-287-5620 or 1-800-322-8899
207-287-5624 - fax
207-592-1825 - mobile
http://www.maine.gov/infonet/


From econway54 at gmail.com  Tue Jul 15 17:23:53 2008
From: econway54 at gmail.com (Ellen Conway)
Date: Tue, 15 Jul 2008 17:23:53 -0400
Subject: [MinervaCats] authority processing b26524892-26542444
Message-ID: <b45fb1a20807151423x16ae7a2fyb8ee1dc279fc93f5@mail.gmail.com>

The latest batch of new bib records will be exported to MARCIVE this
evening for overnight authority processing.  The bib records in this
file are b26524892 through b26542444.

Please do not edit these bib records until after 12:00 am, Thursday,
July 17.  (You may still attach items to these bibs.)

In order to make these bibs easier for catalogers to identify I have
inserted a 949 field in each one that states "IN AUTHORITY PROCESSING".
This field will be deleted after the bibs are reloaded.
Thanks for your cooperation.
-- 
Ellen M. Conway
Maine InfoNet Cataloging Consultant
797-9464, cell ph. 329-5443
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://mailman.informe.org/pipermail/minervacats/attachments/20080715/5e0f5277/attachment.html

From norcat at norway.lib.me.us  Wed Jul 16 11:11:47 2008
From: norcat at norway.lib.me.us (Katherine R. Morgan )
Date: Wed, 16 Jul 2008 15:11:47 +0000
Subject: [MinervaCats] Cataloging Committee's Recommendation Attendance
	Policy
Message-ID: <20080716151147.9x0gprjjnogg48w4@mail.msln.net>


Hi All
    Below you will find the Minerva Cataloging Standards Committee  
recommendation for attendance policy. The committee has been working  
on this for four months, and now we would like to have feedback before  
sending this to the Executive Committee for approval. The standards  
committee has worked very hard in making the attendance policy fair  
for all libraries that belong to Minerva. Please e-mail me with your  
comments, and this is on the agenda for Friday's cataloging meeting.

thank-you
Katherine, chair

Minerva Cataloging Standards Committee

Attending the cataloging users group meetings

      Some catalogers and library directors have asked the committee  
to reconsider the requirement of attending three Cataloging Users  
Meetings per year.  They feel that travel time and expenses create a  
hardship.
      The committee believes that attending three meetings per year is  
necessary or the alternative, outline below, to ensure that catalogers  
are well informed of the need to keep the OPAC clean and in compliance  
with rules established by Anglo-American Cataloging Rules and  
standards set by the Minerva cataloging standards committee. In  
addition, with the FY 09 reduction of Maine InfoNet cataloging  
consultants? hours, and cataloging classes cancelled the committee  
feels that attending meetings is crucial to keeping the OPAC clean and  
keeping catalogers informed of what is happening in Minerva cataloging.
      The committee understands the difficulties of travel and taking  
time away from work, but with two meetings each at Maine State  
Library, Falmouth, and Bangor, attending three meetings annually is  
feasible.  For catalogers unable to attend due to staff, distance,  
and/or budget issues, they can request a tape of the catalogers? users  
meeting. A cataloging committee member will keep track of attendance  
and those requesting a tape to determine which libraries follow the  
attendance policy.
      The cataloging standards committee feels that a consequence is  
necessary to ensure that catalogers are getting important cataloging  
and Millennium software information. For those that are not adhering  
to the policy the committee chair will send out an e-mail to the  
cataloger asking why they have not attended, remind them of the  
policy, and that tapes are available. If the cataloger does not  
comply, then the library director will receive an e-mail with the same  
message, and if no action is taken by the cataloger/library, the  
committee asks that the cataloger/library will lose the ability to  
create new records or bring records from the Z39.50 database. To have  
the ability to import and create new records the cataloger/library  
will have to attend three meetings or the alternative equivalent.



Minerva Cataloging Attendance Policy

      Minerva catalogers need to attend three meetings per year or the  
alternative, view the taped meetings, to ensure that they are well  
informed about cataloging issues and solutions to keep the OPAC clean,  
and in compliance with rules established by Anglo-American Cataloging  
Rules and standards set by the Minerva cataloging standards committee.  
Catalogers unable to attend due to staff, distance, and/or budget  
issues, can request a tape of the catalogers? users meeting. The  
cataloging committee will keep track of attendance and those  
requesting a tape to determine which libraries follow the attendance  
policy.
      If a cataloger does not attend three meetings, the attendance  
keeper will inform the chair. The cataloger will receive an e-mail  
from the chair of the cataloging committee reminding them of the  
attendance policy and that tapes are available upon request. If the  
cataloger does not reply within a week, then the library director will  
receive an e-mail from the chair of the cataloging committee. The  
e-mail will inform the director that the cataloger has not attended  
any meetings or requested a tape of the meetings as the attendance  
policy states. If the library director does not reply then the library  
loses the ability to create new records and to bring records from  
Z39.5. The chair will inform Maine InfoNet staff this needs to be done.
      To regain the ability to create new records and bring in records  
from Z39.5 the cataloger needs to attend three meetings or view three  
tapes. The attendance keeper will notify Maine InfoNet staff and the  
chair that the cataloger has come to three meetings and that they can  
have the ability to create new records and bring in new records from  
Z39.5.


Requesting tapes of cataloging meetings

      A cataloger can request taped meetings by contacting the  
attendance keeper. This person is a member of the cataloging  
committee, and their contact information will be announced at the  
cataloging meetings, and included in notes from the cataloging meetings.



Katherine R. Morgan
Technical Services/Administrative Assistant
Norway Memorial Library
207-743-5309


From kvalley at westbrook.me.us  Wed Jul 16 12:04:41 2008
From: kvalley at westbrook.me.us (Karen Valley)
Date: Wed, 16 Jul 2008 12:04:41 -0400
Subject: [MinervaCats] Cataloging Committee's Recommendation
	AttendancePolicy
In-Reply-To: <20080716151147.9x0gprjjnogg48w4@mail.msln.net>
References: <20080716151147.9x0gprjjnogg48w4@mail.msln.net>
Message-ID: <421203D65E4E12499B1E625D92EEA68001770F4E@mail2.westbrook.local>

Fellow catalogers:

Our library has 5 people cataloging as we do not have a cataloger (not
from lack of trying :(  If there are other libraries out there like us,
I'd like to know how the attendance at meetings is done...shared? or is
one designated as the Rep? or what? We are committed to being active and
cooperative participants in MINERVA. We are also new to MINERVA. We've
been active for only four full months! 

Three of us at different times have been at cataloging meetings. We are
sending at least one person to each meeting. One of us has temporarily
undertaken leadership of cataloging at our library and is attending
cataloging meetings. We have one of our 5, a new staff member, who as
yet still needs to be trained in cataloging. All of us have had at least
one professional cataloging course, but we're still learning both
cataloging and MINERVA rules. 

I think the meetings are worthwhile if they are sharing important
information that can't be shared another way and if a dialog is needed
that can't take place other than in person. In this electronic age, a
webinar or other way may be an alternative solution at some point. Some
libraries are still fairly low tech and we must be careful to be
inclusive in our solutions. With the cut in hours for cataloging
consultants it's imperative to get information out to the catalogers any
way we can and monitoring with consequences will help ensure compliance.
We understand the need for rules and consequences. 

In the future, we may opt for a tape (Is it video or audio?)
occasionally so that all of us cataloging at our library can all watch
and/or listen together and talk amongst our group about what we "heard
and/or saw" and what it means for us... so that we're all cataloging
with the same understanding of the rules. 

I think the cataloging standards committee is working real hard to make
this a viable, effective, successful consortium through organized
cataloging...no small feat! Thank you for your hard work!

Look forward to hearing others' comments. 

Keep up the good work!

Karen

Karen Valley, Director

Walker Memorial Library
800 Main St
Westbrook ME 04092
http://www.walker.lib.me.us

207-854-0630, ext. 260
207-854-0629 (fax)
kvalley at westbrook.me.us
 


-----Original Message-----
From: minervacats-bounces at informe.org
[mailto:minervacats-bounces at informe.org] On Behalf Of Katherine R.
Morgan 
Sent: Wednesday, July 16, 2008 11:12 AM
To: Minerva Catalog Listserv
Subject: [MinervaCats] Cataloging Committee's Recommendation
AttendancePolicy


Hi All
    Below you will find the Minerva Cataloging Standards Committee  
recommendation for attendance policy. The committee has been working  
on this for four months, and now we would like to have feedback before  
sending this to the Executive Committee for approval. The standards  
committee has worked very hard in making the attendance policy fair  
for all libraries that belong to Minerva. Please e-mail me with your  
comments, and this is on the agenda for Friday's cataloging meeting.

thank-you
Katherine, chair

Minerva Cataloging Standards Committee

Attending the cataloging users group meetings

      Some catalogers and library directors have asked the committee  
to reconsider the requirement of attending three Cataloging Users  
Meetings per year.  They feel that travel time and expenses create a  
hardship.
      The committee believes that attending three meetings per year is  
necessary or the alternative, outline below, to ensure that catalogers  
are well informed of the need to keep the OPAC clean and in compliance  
with rules established by Anglo-American Cataloging Rules and  
standards set by the Minerva cataloging standards committee. In  
addition, with the FY 09 reduction of Maine InfoNet cataloging  
consultants? hours, and cataloging classes cancelled the committee  
feels that attending meetings is crucial to keeping the OPAC clean and  
keeping catalogers informed of what is happening in Minerva cataloging.
      The committee understands the difficulties of travel and taking  
time away from work, but with two meetings each at Maine State  
Library, Falmouth, and Bangor, attending three meetings annually is  
feasible.  For catalogers unable to attend due to staff, distance,  
and/or budget issues, they can request a tape of the catalogers? users  
meeting. A cataloging committee member will keep track of attendance  
and those requesting a tape to determine which libraries follow the  
attendance policy.
      The cataloging standards committee feels that a consequence is  
necessary to ensure that catalogers are getting important cataloging  
and Millennium software information. For those that are not adhering  
to the policy the committee chair will send out an e-mail to the  
cataloger asking why they have not attended, remind them of the  
policy, and that tapes are available. If the cataloger does not  
comply, then the library director will receive an e-mail with the same  
message, and if no action is taken by the cataloger/library, the  
committee asks that the cataloger/library will lose the ability to  
create new records or bring records from the Z39.50 database. To have  
the ability to import and create new records the cataloger/library  
will have to attend three meetings or the alternative equivalent.



Minerva Cataloging Attendance Policy

      Minerva catalogers need to attend three meetings per year or the  
alternative, view the taped meetings, to ensure that they are well  
informed about cataloging issues and solutions to keep the OPAC clean,  
and in compliance with rules established by Anglo-American Cataloging  
Rules and standards set by the Minerva cataloging standards committee.  
Catalogers unable to attend due to staff, distance, and/or budget  
issues, can request a tape of the catalogers? users meeting. The  
cataloging committee will keep track of attendance and those  
requesting a tape to determine which libraries follow the attendance  
policy.
      If a cataloger does not attend three meetings, the attendance  
keeper will inform the chair. The cataloger will receive an e-mail  
from the chair of the cataloging committee reminding them of the  
attendance policy and that tapes are available upon request. If the  
cataloger does not reply within a week, then the library director will  
receive an e-mail from the chair of the cataloging committee. The  
e-mail will inform the director that the cataloger has not attended  
any meetings or requested a tape of the meetings as the attendance  
policy states. If the library director does not reply then the library  
loses the ability to create new records and to bring records from  
Z39.5. The chair will inform Maine InfoNet staff this needs to be done.
      To regain the ability to create new records and bring in records  
from Z39.5 the cataloger needs to attend three meetings or view three  
tapes. The attendance keeper will notify Maine InfoNet staff and the  
chair that the cataloger has come to three meetings and that they can  
have the ability to create new records and bring in new records from  
Z39.5.


Requesting tapes of cataloging meetings

      A cataloger can request taped meetings by contacting the  
attendance keeper. This person is a member of the cataloging  
committee, and their contact information will be announced at the  
cataloging meetings, and included in notes from the cataloging meetings.



Katherine R. Morgan
Technical Services/Administrative Assistant
Norway Memorial Library
207-743-5309

_______________________________________________
MinervaCats mailing list
MinervaCats at lists.maine.gov
http://mailman.informe.org/mailman/listinfo/minervacats
 

__________ Information from ESET NOD32 Antivirus, version of virus
signature database 3272 (20080716) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com
 
 

__________ Information from ESET NOD32 Antivirus, version of virus
signature database 3272 (20080716) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com
 


From Deborah.Hensler at maine.gov  Wed Jul 16 13:00:17 2008
From: Deborah.Hensler at maine.gov (Hensler, Deborah)
Date: Wed, 16 Jul 2008 13:00:17 -0400
Subject: [MinervaCats] Cataloging Committee's
	RecommendationAttendancePolicy
In-Reply-To: <421203D65E4E12499B1E625D92EEA68001770F4E@mail2.westbrook.local>
References: <20080716151147.9x0gprjjnogg48w4@mail.msln.net>
	<421203D65E4E12499B1E625D92EEA68001770F4E@mail2.westbrook.local>
Message-ID: <3233E4190E74E84CB8BB502705B83EFF03D1F3BE@SOM-TEAQASMAIL1.som.w2k.state.me.us>

The meetings will be put on DVDs for Minerva libraries to borrow. 

My understanding of the attendance policy is that the "library" must
attend. If you have 5 people who catalog and one attends the meeting,
that counts as attending. The person who attends is then expected to
share what was discussed at the meeting with coworkers so that everyone
can benefit.

Deb


______________________________
Deborah Hensler
Library Systems Specialist, Maine InfoNet
Maine State Library
64 State House Station
Augusta, ME 04333
207-287-5620 or 1-800-322-8899
207-287-5624 - fax
207-592-1825 - mobile
http://www.maine.gov/infonet/

-----Original Message-----
From: minervacats-bounces at informe.org
[mailto:minervacats-bounces at informe.org] On Behalf Of Karen Valley
Sent: Wednesday, July 16, 2008 12:05 PM
To: Minerva Catalog Listserv
Subject: Re: [MinervaCats] Cataloging Committee's
RecommendationAttendancePolicy

Fellow catalogers:

Our library has 5 people cataloging as we do not have a cataloger (not
from lack of trying :(  If there are other libraries out there like us,
I'd like to know how the attendance at meetings is done...shared? or is
one designated as the Rep? or what? We are committed to being active and
cooperative participants in MINERVA. We are also new to MINERVA. We've
been active for only four full months! 

Three of us at different times have been at cataloging meetings. We are
sending at least one person to each meeting. One of us has temporarily
undertaken leadership of cataloging at our library and is attending
cataloging meetings. We have one of our 5, a new staff member, who as
yet still needs to be trained in cataloging. All of us have had at least
one professional cataloging course, but we're still learning both
cataloging and MINERVA rules. 

I think the meetings are worthwhile if they are sharing important
information that can't be shared another way and if a dialog is needed
that can't take place other than in person. In this electronic age, a
webinar or other way may be an alternative solution at some point. Some
libraries are still fairly low tech and we must be careful to be
inclusive in our solutions. With the cut in hours for cataloging
consultants it's imperative to get information out to the catalogers any
way we can and monitoring with consequences will help ensure compliance.
We understand the need for rules and consequences. 

In the future, we may opt for a tape (Is it video or audio?)
occasionally so that all of us cataloging at our library can all watch
and/or listen together and talk amongst our group about what we "heard
and/or saw" and what it means for us... so that we're all cataloging
with the same understanding of the rules. 

I think the cataloging standards committee is working real hard to make
this a viable, effective, successful consortium through organized
cataloging...no small feat! Thank you for your hard work!

Look forward to hearing others' comments. 

Keep up the good work!

Karen

Karen Valley, Director

Walker Memorial Library
800 Main St
Westbrook ME 04092
http://www.walker.lib.me.us

207-854-0630, ext. 260
207-854-0629 (fax)
kvalley at westbrook.me.us
 


-----Original Message-----
From: minervacats-bounces at informe.org
[mailto:minervacats-bounces at informe.org] On Behalf Of Katherine R.
Morgan 
Sent: Wednesday, July 16, 2008 11:12 AM
To: Minerva Catalog Listserv
Subject: [MinervaCats] Cataloging Committee's Recommendation
AttendancePolicy


Hi All
    Below you will find the Minerva Cataloging Standards Committee  
recommendation for attendance policy. The committee has been working  
on this for four months, and now we would like to have feedback before  
sending this to the Executive Committee for approval. The standards  
committee has worked very hard in making the attendance policy fair  
for all libraries that belong to Minerva. Please e-mail me with your  
comments, and this is on the agenda for Friday's cataloging meeting.

thank-you
Katherine, chair

Minerva Cataloging Standards Committee

Attending the cataloging users group meetings

      Some catalogers and library directors have asked the committee  
to reconsider the requirement of attending three Cataloging Users  
Meetings per year.  They feel that travel time and expenses create a  
hardship.
      The committee believes that attending three meetings per year is  
necessary or the alternative, outline below, to ensure that catalogers  
are well informed of the need to keep the OPAC clean and in compliance  
with rules established by Anglo-American Cataloging Rules and  
standards set by the Minerva cataloging standards committee. In  
addition, with the FY 09 reduction of Maine InfoNet cataloging  
consultants? hours, and cataloging classes cancelled the committee  
feels that attending meetings is crucial to keeping the OPAC clean and  
keeping catalogers informed of what is happening in Minerva cataloging.
      The committee understands the difficulties of travel and taking  
time away from work, but with two meetings each at Maine State  
Library, Falmouth, and Bangor, attending three meetings annually is  
feasible.  For catalogers unable to attend due to staff, distance,  
and/or budget issues, they can request a tape of the catalogers? users  
meeting. A cataloging committee member will keep track of attendance  
and those requesting a tape to determine which libraries follow the  
attendance policy.
      The cataloging standards committee feels that a consequence is  
necessary to ensure that catalogers are getting important cataloging  
and Millennium software information. For those that are not adhering  
to the policy the committee chair will send out an e-mail to the  
cataloger asking why they have not attended, remind them of the  
policy, and that tapes are available. If the cataloger does not  
comply, then the library director will receive an e-mail with the same  
message, and if no action is taken by the cataloger/library, the  
committee asks that the cataloger/library will lose the ability to  
create new records or bring records from the Z39.50 database. To have  
the ability to import and create new records the cataloger/library  
will have to attend three meetings or the alternative equivalent.



Minerva Cataloging Attendance Policy

      Minerva catalogers need to attend three meetings per year or the  
alternative, view the taped meetings, to ensure that they are well  
informed about cataloging issues and solutions to keep the OPAC clean,  
and in compliance with rules established by Anglo-American Cataloging  
Rules and standards set by the Minerva cataloging standards committee.  
Catalogers unable to attend due to staff, distance, and/or budget  
issues, can request a tape of the catalogers? users meeting. The  
cataloging committee will keep track of attendance and those  
requesting a tape to determine which libraries follow the attendance  
policy.
      If a cataloger does not attend three meetings, the attendance  
keeper will inform the chair. The cataloger will receive an e-mail  
from the chair of the cataloging committee reminding them of the  
attendance policy and that tapes are available upon request. If the  
cataloger does not reply within a week, then the library director will  
receive an e-mail from the chair of the cataloging committee. The  
e-mail will inform the director that the cataloger has not attended  
any meetings or requested a tape of the meetings as the attendance  
policy states. If the library director does not reply then the library  
loses the ability to create new records and to bring records from  
Z39.5. The chair will inform Maine InfoNet staff this needs to be done.
      To regain the ability to create new records and bring in records  
from Z39.5 the cataloger needs to attend three meetings or view three  
tapes. The attendance keeper will notify Maine InfoNet staff and the  
chair that the cataloger has come to three meetings and that they can  
have the ability to create new records and bring in new records from  
Z39.5.


Requesting tapes of cataloging meetings

      A cataloger can request taped meetings by contacting the  
attendance keeper. This person is a member of the cataloging  
committee, and their contact information will be announced at the  
cataloging meetings, and included in notes from the cataloging meetings.



Katherine R. Morgan
Technical Services/Administrative Assistant
Norway Memorial Library
207-743-5309

_______________________________________________
MinervaCats mailing list
MinervaCats at lists.maine.gov
http://mailman.informe.org/mailman/listinfo/minervacats
 

__________ Information from ESET NOD32 Antivirus, version of virus
signature database 3272 (20080716) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com
 
 

__________ Information from ESET NOD32 Antivirus, version of virus
signature database 3272 (20080716) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com
 

_______________________________________________
MinervaCats mailing list
MinervaCats at lists.maine.gov
http://mailman.informe.org/mailman/listinfo/minervacats




From norcat at norway.lib.me.us  Wed Jul 16 13:06:27 2008
From: norcat at norway.lib.me.us (Katherine R. Morgan )
Date: Wed, 16 Jul 2008 17:06:27 +0000
Subject: [MinervaCats] Cataloging
	Committee's	RecommendationAttendancePolicy
In-Reply-To: <3233E4190E74E84CB8BB502705B83EFF03D1F3BE@SOM-TEAQASMAIL1.som.w2k.state.me.us>
References: <20080716151147.9x0gprjjnogg48w4@mail.msln.net>
	<421203D65E4E12499B1E625D92EEA68001770F4E@mail2.westbrook.local>
	<3233E4190E74E84CB8BB502705B83EFF03D1F3BE@SOM-TEAQASMAIL1.som.w2k.state.me.us>
Message-ID: <20080716170627.teimxebvkgw8www4@mail.msln.net>

This is my understanding as well. It is the "library" that must  
attend. I just took a look at the attendance sheet record and it list  
libraries not the cataloger who attends.

Katherine

Quoting "Hensler, Deborah" <Deborah.Hensler at maine.gov>:

> The meetings will be put on DVDs for Minerva libraries to borrow.
>
> My understanding of the attendance policy is that the "library" must
> attend. If you have 5 people who catalog and one attends the meeting,
> that counts as attending. The person who attends is then expected to
> share what was discussed at the meeting with coworkers so that everyone
> can benefit.
>
> Deb
>
>
> ______________________________
> Deborah Hensler
> Library Systems Specialist, Maine InfoNet
> Maine State Library
> 64 State House Station
> Augusta, ME 04333
> 207-287-5620 or 1-800-322-8899
> 207-287-5624 - fax
> 207-592-1825 - mobile
> http://www.maine.gov/infonet/
>
> -----Original Message-----
> From: minervacats-bounces at informe.org
> [mailto:minervacats-bounces at informe.org] On Behalf Of Karen Valley
> Sent: Wednesday, July 16, 2008 12:05 PM
> To: Minerva Catalog Listserv
> Subject: Re: [MinervaCats] Cataloging Committee's
> RecommendationAttendancePolicy
>
> Fellow catalogers:
>
> Our library has 5 people cataloging as we do not have a cataloger (not
> from lack of trying :(  If there are other libraries out there like us,
> I'd like to know how the attendance at meetings is done...shared? or is
> one designated as the Rep? or what? We are committed to being active and
> cooperative participants in MINERVA. We are also new to MINERVA. We've
> been active for only four full months!
>
> Three of us at different times have been at cataloging meetings. We are
> sending at least one person to each meeting. One of us has temporarily
> undertaken leadership of cataloging at our library and is attending
> cataloging meetings. We have one of our 5, a new staff member, who as
> yet still needs to be trained in cataloging. All of us have had at least
> one professional cataloging course, but we're still learning both
> cataloging and MINERVA rules.
>
> I think the meetings are worthwhile if they are sharing important
> information that can't be shared another way and if a dialog is needed
> that can't take place other than in person. In this electronic age, a
> webinar or other way may be an alternative solution at some point. Some
> libraries are still fairly low tech and we must be careful to be
> inclusive in our solutions. With the cut in hours for cataloging
> consultants it's imperative to get information out to the catalogers any
> way we can and monitoring with consequences will help ensure compliance.
> We understand the need for rules and consequences.
>
> In the future, we may opt for a tape (Is it video or audio?)
> occasionally so that all of us cataloging at our library can all watch
> and/or listen together and talk amongst our group about what we "heard
> and/or saw" and what it means for us... so that we're all cataloging
> with the same understanding of the rules.
>
> I think the cataloging standards committee is working real hard to make
> this a viable, effective, successful consortium through organized
> cataloging...no small feat! Thank you for your hard work!
>
> Look forward to hearing others' comments.
>
> Keep up the good work!
>
> Karen
>
> Karen Valley, Director
>
> Walker Memorial Library
> 800 Main St
> Westbrook ME 04092
> http://www.walker.lib.me.us
>
> 207-854-0630, ext. 260
> 207-854-0629 (fax)
> kvalley at westbrook.me.us
>
>
>
> -----Original Message-----
> From: minervacats-bounces at informe.org
> [mailto:minervacats-bounces at informe.org] On Behalf Of Katherine R.
> Morgan
> Sent: Wednesday, July 16, 2008 11:12 AM
> To: Minerva Catalog Listserv
> Subject: [MinervaCats] Cataloging Committee's Recommendation
> AttendancePolicy
>
>
> Hi All
>     Below you will find the Minerva Cataloging Standards Committee
> recommendation for attendance policy. The committee has been working
> on this for four months, and now we would like to have feedback before
> sending this to the Executive Committee for approval. The standards
> committee has worked very hard in making the attendance policy fair
> for all libraries that belong to Minerva. Please e-mail me with your
> comments, and this is on the agenda for Friday's cataloging meeting.
>
> thank-you
> Katherine, chair
>
> Minerva Cataloging Standards Committee
>
> Attending the cataloging users group meetings
>
>       Some catalogers and library directors have asked the committee
> to reconsider the requirement of attending three Cataloging Users
> Meetings per year.  They feel that travel time and expenses create a
> hardship.
>       The committee believes that attending three meetings per year is
> necessary or the alternative, outline below, to ensure that catalogers
> are well informed of the need to keep the OPAC clean and in compliance
> with rules established by Anglo-American Cataloging Rules and
> standards set by the Minerva cataloging standards committee. In
> addition, with the FY 09 reduction of Maine InfoNet cataloging
> consultants? hours, and cataloging classes cancelled the committee
> feels that attending meetings is crucial to keeping the OPAC clean and
> keeping catalogers informed of what is happening in Minerva cataloging.
>       The committee understands the difficulties of travel and taking
> time away from work, but with two meetings each at Maine State
> Library, Falmouth, and Bangor, attending three meetings annually is
> feasible.  For catalogers unable to attend due to staff, distance,
> and/or budget issues, they can request a tape of the catalogers? users
> meeting. A cataloging committee member will keep track of attendance
> and those requesting a tape to determine which libraries follow the
> attendance policy.
>       The cataloging standards committee feels that a consequence is
> necessary to ensure that catalogers are getting important cataloging
> and Millennium software information. For those that are not adhering
> to the policy the committee chair will send out an e-mail to the
> cataloger asking why they have not attended, remind them of the
> policy, and that tapes are available. If the cataloger does not
> comply, then the library director will receive an e-mail with the same
> message, and if no action is taken by the cataloger/library, the
> committee asks that the cataloger/library will lose the ability to
> create new records or bring records from the Z39.50 database. To have
> the ability to import and create new records the cataloger/library
> will have to attend three meetings or the alternative equivalent.
>
>
>
> Minerva Cataloging Attendance Policy
>
>       Minerva catalogers need to attend three meetings per year or the
> alternative, view the taped meetings, to ensure that they are well
> informed about cataloging issues and solutions to keep the OPAC clean,
> and in compliance with rules established by Anglo-American Cataloging
> Rules and standards set by the Minerva cataloging standards committee.
> Catalogers unable to attend due to staff, distance, and/or budget
> issues, can request a tape of the catalogers? users meeting. The
> cataloging committee will keep track of attendance and those
> requesting a tape to determine which libraries follow the attendance
> policy.
>       If a cataloger does not attend three meetings, the attendance
> keeper will inform the chair. The cataloger will receive an e-mail
> from the chair of the cataloging committee reminding them of the
> attendance policy and that tapes are available upon request. If the
> cataloger does not reply within a week, then the library director will
> receive an e-mail from the chair of the cataloging committee. The
> e-mail will inform the director that the cataloger has not attended
> any meetings or requested a tape of the meetings as the attendance
> policy states. If the library director does not reply then the library
> loses the ability to create new records and to bring records from
> Z39.5. The chair will inform Maine InfoNet staff this needs to be done.
>       To regain the ability to create new records and bring in records
> from Z39.5 the cataloger needs to attend three meetings or view three
> tapes. The attendance keeper will notify Maine InfoNet staff and the
> chair that the cataloger has come to three meetings and that they can
> have the ability to create new records and bring in new records from
> Z39.5.
>
>
> Requesting tapes of cataloging meetings
>
>       A cataloger can request taped meetings by contacting the
> attendance keeper. This person is a member of the cataloging
> committee, and their contact information will be announced at the
> cataloging meetings, and included in notes from the cataloging meetings.
>
>
>
> Katherine R. Morgan
> Technical Services/Administrative Assistant
> Norway Memorial Library
> 207-743-5309
>
> _______________________________________________
> MinervaCats mailing list
> MinervaCats at lists.maine.gov
> http://mailman.informe.org/mailman/listinfo/minervacats
>
>
> __________ Information from ESET NOD32 Antivirus, version of virus
> signature database 3272 (20080716) __________
>
> The message was checked by ESET NOD32 Antivirus.
>
> http://www.eset.com
>
>
>
> __________ Information from ESET NOD32 Antivirus, version of virus
> signature database 3272 (20080716) __________
>
> The message was checked by ESET NOD32 Antivirus.
>
> http://www.eset.com
>
>
> _______________________________________________
> MinervaCats mailing list
> MinervaCats at lists.maine.gov
> http://mailman.informe.org/mailman/listinfo/minervacats
>
>
>
> _______________________________________________
> MinervaCats mailing list
> MinervaCats at lists.maine.gov
> http://mailman.informe.org/mailman/listinfo/minervacats
>



Katherine R. Morgan
Technical Services/Administrative Assistant
Norway Memorial Library
207-743-5309


From kvalley at westbrook.me.us  Wed Jul 16 16:04:20 2008
From: kvalley at westbrook.me.us (Karen Valley)
Date: Wed, 16 Jul 2008 16:04:20 -0400
Subject: [MinervaCats]
	CatalogingCommittee's	RecommendationAttendancePolicy
In-Reply-To: <20080716170627.teimxebvkgw8www4@mail.msln.net>
References: <20080716151147.9x0gprjjnogg48w4@mail.msln.net><421203D65E4E12499B1E625D92EEA68001770F4E@mail2.westbrook.local><3233E4190E74E84CB8BB502705B83EFF03D1F3BE@SOM-TEAQASMAIL1.som.w2k.state.me.us>
	<20080716170627.teimxebvkgw8www4@mail.msln.net>
Message-ID: <421203D65E4E12499B1E625D92EEA68001770F51@mail2.westbrook.local>

Thanks. That makes sense. 

Karen Valley, Director
?
Walker Memorial Library
800 Main St
Westbrook ME 04092
http://www.walker.lib.me.us


?
207-854-0630, ext. 260
207-854-0629 (fax)
kvalley at westbrook.me.us 


-----Original Message-----
From: minervacats-bounces at informe.org [mailto:minervacats-bounces at informe.org] On Behalf Of Katherine R. Morgan 
Sent: Wednesday, July 16, 2008 1:06 PM
To: minervacats at lists.maine.gov
Subject: Re: [MinervaCats] CatalogingCommittee's RecommendationAttendancePolicy

This is my understanding as well. It is the "library" that must  
attend. I just took a look at the attendance sheet record and it list  
libraries not the cataloger who attends.

Katherine

Quoting "Hensler, Deborah" <Deborah.Hensler at maine.gov>:

> The meetings will be put on DVDs for Minerva libraries to borrow.
>
> My understanding of the attendance policy is that the "library" must
> attend. If you have 5 people who catalog and one attends the meeting,
> that counts as attending. The person who attends is then expected to
> share what was discussed at the meeting with coworkers so that everyone
> can benefit.
>
> Deb
>
>
> ______________________________
> Deborah Hensler
> Library Systems Specialist, Maine InfoNet
> Maine State Library
> 64 State House Station
> Augusta, ME 04333
> 207-287-5620 or 1-800-322-8899
> 207-287-5624 - fax
> 207-592-1825 - mobile
> http://www.maine.gov/infonet/
>
> -----Original Message-----
> From: minervacats-bounces at informe.org
> [mailto:minervacats-bounces at informe.org] On Behalf Of Karen Valley
> Sent: Wednesday, July 16, 2008 12:05 PM
> To: Minerva Catalog Listserv
> Subject: Re: [MinervaCats] Cataloging Committee's
> RecommendationAttendancePolicy
>
> Fellow catalogers:
>
> Our library has 5 people cataloging as we do not have a cataloger (not
> from lack of trying :(  If there are other libraries out there like us,
> I'd like to know how the attendance at meetings is done...shared? or is
> one designated as the Rep? or what? We are committed to being active and
> cooperative participants in MINERVA. We are also new to MINERVA. We've
> been active for only four full months!
>
> Three of us at different times have been at cataloging meetings. We are
> sending at least one person to each meeting. One of us has temporarily
> undertaken leadership of cataloging at our library and is attending
> cataloging meetings. We have one of our 5, a new staff member, who as
> yet still needs to be trained in cataloging. All of us have had at least
> one professional cataloging course, but we're still learning both
> cataloging and MINERVA rules.
>
> I think the meetings are worthwhile if they are sharing important
> information that can't be shared another way and if a dialog is needed
> that can't take place other than in person. In this electronic age, a
> webinar or other way may be an alternative solution at some point. Some
> libraries are still fairly low tech and we must be careful to be
> inclusive in our solutions. With the cut in hours for cataloging
> consultants it's imperative to get information out to the catalogers any
> way we can and monitoring with consequences will help ensure compliance.
> We understand the need for rules and consequences.
>
> In the future, we may opt for a tape (Is it video or audio?)
> occasionally so that all of us cataloging at our library can all watch
> and/or listen together and talk amongst our group about what we "heard
> and/or saw" and what it means for us... so that we're all cataloging
> with the same understanding of the rules.
>
> I think the cataloging standards committee is working real hard to make
> this a viable, effective, successful consortium through organized
> cataloging...no small feat! Thank you for your hard work!
>
> Look forward to hearing others' comments.
>
> Keep up the good work!
>
> Karen
>
> Karen Valley, Director
>
> Walker Memorial Library
> 800 Main St
> Westbrook ME 04092
> http://www.walker.lib.me.us
>
> 207-854-0630, ext. 260
> 207-854-0629 (fax)
> kvalley at westbrook.me.us
>
>
>
> -----Original Message-----
> From: minervacats-bounces at informe.org
> [mailto:minervacats-bounces at informe.org] On Behalf Of Katherine R.
> Morgan
> Sent: Wednesday, July 16, 2008 11:12 AM
> To: Minerva Catalog Listserv
> Subject: [MinervaCats] Cataloging Committee's Recommendation
> AttendancePolicy
>
>
> Hi All
>     Below you will find the Minerva Cataloging Standards Committee
> recommendation for attendance policy. The committee has been working
> on this for four months, and now we would like to have feedback before
> sending this to the Executive Committee for approval. The standards
> committee has worked very hard in making the attendance policy fair
> for all libraries that belong to Minerva. Please e-mail me with your
> comments, and this is on the agenda for Friday's cataloging meeting.
>
> thank-you
> Katherine, chair
>
> Minerva Cataloging Standards Committee
>
> Attending the cataloging users group meetings
>
>       Some catalogers and library directors have asked the committee
> to reconsider the requirement of attending three Cataloging Users
> Meetings per year.  They feel that travel time and expenses create a
> hardship.
>       The committee believes that attending three meetings per year is
> necessary or the alternative, outline below, to ensure that catalogers
> are well informed of the need to keep the OPAC clean and in compliance
> with rules established by Anglo-American Cataloging Rules and
> standards set by the Minerva cataloging standards committee. In
> addition, with the FY 09 reduction of Maine InfoNet cataloging
> consultants? hours, and cataloging classes cancelled the committee
> feels that attending meetings is crucial to keeping the OPAC clean and
> keeping catalogers informed of what is happening in Minerva cataloging.
>       The committee understands the difficulties of travel and taking
> time away from work, but with two meetings each at Maine State
> Library, Falmouth, and Bangor, attending three meetings annually is
> feasible.  For catalogers unable to attend due to staff, distance,
> and/or budget issues, they can request a tape of the catalogers? users
> meeting. A cataloging committee member will keep track of attendance
> and those requesting a tape to determine which libraries follow the
> attendance policy.
>       The cataloging standards committee feels that a consequence is
> necessary to ensure that catalogers are getting important cataloging
> and Millennium software information. For those that are not adhering
> to the policy the committee chair will send out an e-mail to the
> cataloger asking why they have not attended, remind them of the
> policy, and that tapes are available. If the cataloger does not
> comply, then the library director will receive an e-mail with the same
> message, and if no action is taken by the cataloger/library, the
> committee asks that the cataloger/library will lose the ability to
> create new records or bring records from the Z39.50 database. To have
> the ability to import and create new records the cataloger/library
> will have to attend three meetings or the alternative equivalent.
>
>
>
> Minerva Cataloging Attendance Policy
>
>       Minerva catalogers need to attend three meetings per year or the
> alternative, view the taped meetings, to ensure that they are well
> informed about cataloging issues and solutions to keep the OPAC clean,
> and in compliance with rules established by Anglo-American Cataloging
> Rules and standards set by the Minerva cataloging standards committee.
> Catalogers unable to attend due to staff, distance, and/or budget
> issues, can request a tape of the catalogers? users meeting. The
> cataloging committee will keep track of attendance and those
> requesting a tape to determine which libraries follow the attendance
> policy.
>       If a cataloger does not attend three meetings, the attendance
> keeper will inform the chair. The cataloger will receive an e-mail
> from the chair of the cataloging committee reminding them of the
> attendance policy and that tapes are available upon request. If the
> cataloger does not reply within a week, then the library director will
> receive an e-mail from the chair of the cataloging committee. The
> e-mail will inform the director that the cataloger has not attended
> any meetings or requested a tape of the meetings as the attendance
> policy states. If the library director does not reply then the library
> loses the ability to create new records and to bring records from
> Z39.5. The chair will inform Maine InfoNet staff this needs to be done.
>       To regain the ability to create new records and bring in records
> from Z39.5 the cataloger needs to attend three meetings or view three
> tapes. The attendance keeper will notify Maine InfoNet staff and the
> chair that the cataloger has come to three meetings and that they can
> have the ability to create new records and bring in new records from
> Z39.5.
>
>
> Requesting tapes of cataloging meetings
>
>       A cataloger can request taped meetings by contacting the
> attendance keeper. This person is a member of the cataloging
> committee, and their contact information will be announced at the
> cataloging meetings, and included in notes from the cataloging meetings.
>
>
>
> Katherine R. Morgan
> Technical Services/Administrative Assistant
> Norway Memorial Library
> 207-743-5309
>
> _______________________________________________
> MinervaCats mailing list
> MinervaCats at lists.maine.gov
> http://mailman.informe.org/mailman/listinfo/minervacats
>
>
> __________ Information from ESET NOD32 Antivirus, version of virus
> signature database 3272 (20080716) __________
>
> The message was checked by ESET NOD32 Antivirus.
>
> http://www.eset.com
>
>
>
> __________ Information from ESET NOD32 Antivirus, version of virus
> signature database 3272 (20080716) __________
>
> The message was checked by ESET NOD32 Antivirus.
>
> http://www.eset.com
>
>
> _______________________________________________
> MinervaCats mailing list
> MinervaCats at lists.maine.gov
> http://mailman.informe.org/mailman/listinfo/minervacats
>
>
>
> _______________________________________________
> MinervaCats mailing list
> MinervaCats at lists.maine.gov
> http://mailman.informe.org/mailman/listinfo/minervacats
>



Katherine R. Morgan
Technical Services/Administrative Assistant
Norway Memorial Library
207-743-5309

_______________________________________________
MinervaCats mailing list
MinervaCats at lists.maine.gov
http://mailman.informe.org/mailman/listinfo/minervacats
 

__________ Information from ESET NOD32 Antivirus, version of virus signature database 3273 (20080716) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com
 
 

__________ Information from ESET NOD32 Antivirus, version of virus signature database 3274 (20080716) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com
 


From Deborah.Hensler at maine.gov  Wed Jul 23 15:53:49 2008
From: Deborah.Hensler at maine.gov (Hensler, Deborah)
Date: Wed, 23 Jul 2008 15:53:49 -0400
Subject: [MinervaCats] Lists reminders
Message-ID: <3233E4190E74E84CB8BB502705B83EFF03D1F962@SOM-TEAQASMAIL1.som.w2k.state.me.us>

Hi, some reminders on lists.....

*****Featured Lists***** 
When looking at the list of Featured Lists today
(http://minerva.maine.edu/ftlist), I saw two that shouldn't be there.
One was titled "Unnamed" (I've emptied that list) and the other is
called "CAM PL mismatched 7-20-08." 

What happened is that libraries were using a slot for a Featured List,
emptied the slot, but did not ask me to remove it as a Featured List. So
the slot is still "Featured" even though it's empty and available for
others to use. Luckily, the libraries that used the slots (with no way
of knowing they were still "Featured") did not use them for a list that
included confidential patron information. Camden PL created a great list
for use by their staff; even though there's nothing harmful in that
list, I'm sure it wasn't intended to be included as a Featured List.
Anyone who clicks on a link to a Featured List has access to all of the
Featured Lists in Minerva -- click on
http://minerva.maine.edu/search/ftlist%5Ebib256%2C1%2C0%2C66/mode=2 (a
TML Featured List) and you see a button for Featured Lists. 

So, please do not empty a Featured List slot until you have asked me to
remove it as a Featured List -- I'd hate to see that a library has
inadvertently used the slot for a list called "Bad Patrons," listing all
of their patrons who owe money!

*****Lists in General*****
Please remember to name your lists correctly (3-letter library code at
the beginning; include a description and date created). 

Do not take ownership of a list unless it is a Featured List or is being
used for your entire collection. The policy currently states that each
library may "own" one slot large enough to hold their entire collection.
(That policy needs to be looked at, though, because we do not have
enough large slots for each library own one. I release slots that people
have taken ownership of that they shouldn't so that the list can be
moved, if necessary, to another slot.)

Empty your lists when you no longer need them. Every Minerva library has
to share those slots, and it is frustrating for people who need a list
to not be able to find one large enough. 

Thanks,
Deb







______________________________
Deborah Hensler
Library Systems Specialist, Maine InfoNet
Maine State Library
64 State House Station
Augusta, ME 04333
207-287-5620 or 1-800-322-8899
207-287-5624 - fax
207-592-1825 - mobile
http://www.maine.gov/infonet/


From norcat at norway.lib.me.us  Mon Jul 28 11:50:41 2008
From: norcat at norway.lib.me.us (Katherine R. Morgan )
Date: Mon, 28 Jul 2008 15:50:41 +0000
Subject: [MinervaCats] Minerva July 2008 catalogers user meeting minutes
Message-ID: <20080728155041.xpaaei0ug40ww8kc@mail.msln.net>

Hi All
   Here are the minutes from the July 18, 2008 meeting at the Maine  
State Library.

           Minerva/Solar Cataloger Meeting
               July 18, 2008 at MSL


Maine InfoNet Report

      The cataloging meetings will be taped and will be available for  
catalogers unable to attend meetings. This meeting was the first one  
to be taped, and the van delivery service will be used to circulate  
the tapes.  More information will be posted on MinervaCats on whom to  
contact to receive a tape, how long you may keep the tape, etc.
      Maine InfoNet has hired a new CEO, James Jackson Sanborn. He  
will start on August 20th.
      The job that Jon Forest held has been posted and will not be  
filled until after the new CEO starts.
      There has been a change in cataloging support hours due to  
budget cuts. Bonnie Collins and Ellen Conway will each work five hours  
a week (a total of ten hours a week). The cut includes Bonnie?s  
?How-to? classes such as how to catalog a graphic novel. One of the  
reasons the classes were cut was due to low registration during the  
summer. Ellen and Bonnie will continue to work on cleaning up the  
database, support questions concerning MilCat module along with  
Minerva standard questions. Ellen still will do the authority  
processing. If you see duplicates e-mail Bonnie or Ellen, and in the  
subject line ?dups?, and send the bib numbers in the body of the  
e-mail. To contact Bonnie or Ellen please go to the Maine InfoNet page  
to find their e-mail addresses.
    Bibliography of Cataloging Resources document was handed out  
during the meeting. Bonnie has a list of resources available in print  
or nonprint materials. This will be on the web site. To request a copy  
please send an e-mail to Bonnie at bhcollins at gwi.net.

Cataloging Standards Committee Report

Attendance policy
      The committee released the attendance policy through MinervaCats  
for feedback before bringing the policy to the executive committee for  
approval in August.
      The policy includes an alternative to attending the meetings:  
requesting a tape. The catalogers? user meetings will be available on  
DVDs.

MARC 791
      The committee is still working on this
In order for a library to use MARC 791 field they need the approval of  
the cataloging committee. This field contains local special collection  
information such as ?Cornerstones of Science.?   As of now there are  
6000 plus records with a 791 field and some of the bibliographic  
records have multiple 791s. In addition, many records that have a 791  
field also have an 856 field giving a URL in their item records. This  
results in a cluttered and confusing OPAC display. The committee is  
revising the rules for using the 791 and working on an application.




Acceptable cataloging standards
    This is a general guideline for all libraries to improve their  
records, help when fixing records, and when doing original cataloging.

Multiple DVDs
      Libraries that break up multiple DVD sets to are to use the  
wording on the container that explains the second disc. An example is  
?Hoosiers? the second disc is ?special features.? Add ?special  
features? the volume field. The intent is to make online requesting  
easier for patrons.

How-to Reviews

Tips from Ellen
      The acceptable cataloging standards were handed out, and will be  
posted to the web page.  All catalogers were asked to review this  
policy as it will help when importing new records, or doing original  
cataloging.
     Due to reduced hours, Ellen will no longer be making corrections  
on the authority processing records. She will send corrections via  
MinervaCats of libraries that need to make the corrections on their  
records. Ellen is continuing to work on cataloging annuals as serials.  
A lot of work has been done previously on travel guides (example is  
Fodor?s). When cataloging an annual please search by title, as there  
have been a few bibs popping up in Millennium as a monographic record.  
One-way to know if the book is a serial is check the title ? if there  
is a year then that book is an annual. Please include the year in the  
volume field in the item record. This is a Minerva standard (the  
executive committee approved in 2007).
    Ellen reports seeing a lot of duplicate records and incomplete  
records for nonprint materials.  She would like catalogers to check  
the Minerva cataloging web page for helpful information at  
http://www.maine.gov/infonet/minerva/cataloging/howto/index.htm. The  
cataloging ?how to? page has a link to the ?standards? page. Ellen  
would like everyone to look at this page as she has noticed many  
mistakes in the bib records that could be avoided if catalogers used  
this resource. The standards page includes information on Maine  
authors and Maine imprints.  In addition, you can find the Minerva  
cataloging manual and you can search Maine InfoNet now and get results.
    Another reminder is to leave the following 9XX fields 902, 907,  
929, and 949. When you have an 856 field, please change the subfield 3  
to ?z? as this will be more user-friendly in the OPAC.
    When overlaying a record check to make sure you transfer any  
unique subject headings such as MeSH (medical subject heading),  
Lexile, and Accelerated Reader. To transfer unique headings copy and  
paste them to the new bib record.
Subject headings ? Minerva uses Library Congress not Sears headings,  
delete local headings.

      Catalogers have reported seeing 690 fields, local headings,  
please delete.

       Also, delete 012 field (this is from a serial program LC used).
       When searching please search by all three: author, title, and  
ISBN before going to Z39.5

How to tell when need bring in new record

      There is an online manual from ALA titled ?Difference between  
changes within.? This manual shows the differentiation between major  
and minor differences. Ellen encouraged people to print out the  
manual, as she refers to it when answering questions.

      An example is: same title, and author but publisher is different  
then a new bib needs to be used. However, check with the publishers?  
web site as publishers may have imprints.

      Another example: if the book you have has a few more (or less  
pages) attach to bib and add the ISBN. But if paging difference is 10  
or more a new bib records is needed.  The page difference is 3-4, not  
10, as per previous discussions.

      Never attach a large print item to a regular print bib record.

      When adding a videotape remember that it may be a remake of the  
original and you can add it to the existing record just make sure to  
add your ISBN. DVDs are a different story and will probably need a new  
record because of the extras (director?s cut, interviews, etc.) that  
are included.

      When importing a record delete all ISBNs except the one that is  
in the book.

       When bringing in a record from URSUS please add the 003 field.  
All records from URSUS are OCLC records.


Discussions from the floor

When is a book a sequel and how to add that to the bib record?
      A book is a sequel when it pickups up the previous story. Add a  
500 note with the following ?sequel to (fill in the title)?.  For more  
information if a book is a sequel use the ?more about this item?  
button in the OPAC, or check Novelist.
      If a book has the same characters but plot is stand alone than  
the book is not a sequel. If there are recurring characters add a  
subject heading. Example ?Pitt, Thomas ? Fictitious character.?

     A reminder: OPAC is to show that the library holds a unique  
record and not a place for long biographical information, summary  
notes, etc.

     If the verso page has copyright 1998, but also shows ?pub data  
2001? behind the LC number ? use copyright ?1998.?

      When using Z39.5 and ?MaineCat? you are searching URSUS, Solar,  
Minerva, Portland Public, Colby, and Bates database.

      If bringing a record that is OCLC, do not delete the 001 field.

Minerva attendance policy (policy was sent out on MinervaCats before  
the meeting)

      The attendance policy says catalogers must attend at least three  
meetings per a calendar year (there are two meetings at three sites  
MSL, Falmouth, and Bangor). Since the ATMs were not successful, the  
cataloging committee is trying an alternative: taping the catalogers?  
users meetings. Catalogers unable to attend meetings can request a  
DVD. Ellen Wood will transfer the tape to DVD. How many copies, and  
who to contact for a DVD will be posted on MinervaCats as soon as the  
cataloging committee gets the
details done.

      This is aimed for libraries at remote sites. The cataloging  
minutes will continue to be posted and archived.

      Carpooling was suggested ?people can post to MinervaCats with  
request for rides or to offer rides.


Next meeting

September 23, 2008  10:00 am at Falmouth Memorial Library.

Katherine R. Morgan
Technical Services/Administrative Assistant
Norway Memorial Library
207-743-5309


From norcat at norway.lib.me.us  Mon Jul 28 13:22:27 2008
From: norcat at norway.lib.me.us (Katherine R. Morgan )
Date: Mon, 28 Jul 2008 17:22:27 +0000
Subject: [MinervaCats] Minerva July 18 Cataloging meeting attendance
Message-ID: <20080728172227.gfdwjpqsgkk0wook@mail.msln.net>

Hi All,
    I forgot to add the list of attendees to our fun, and informative meeting.
sorry katherine

Sandra Abbott-Stout - Unity
Linda Barner - Rockland
Pat Bishop - EMMC
Deb Buker -Baxter
Bonnie Collins - Maine InfoNet Staff
Ellen Conway - Maine InfoNet Staff
Happy Copley - St. MAry's Regional Medical Center
Colleen Crowley - Bailey
Carin Dunay - SMCC
Rebecca Francis - Curtis
Valerie Frechette - CMCC
Mary Gibson - Maine Maritime Museum
Katie Greenman - EMCC
Diane Hanscom - Husson
Barbara Harness - MaineGeneral Medical Center
Deb Hensler - Maine InfoNet
Anne Holmes - Skidompha
Karen Jones - Lewiston
Kimberly Madden - Patten
Katherine Morgan - Norway
Ginni Nichols - Gardiner
Marian Peterson - Walker
Brian Richards - Thomas College
Myra Rosenbaum - Treat
Jim Roy - MSL Outreach
Ann Russell - Lithgow
Emily Scribner - Franlin Memorial Hospital
Kim Solcomb - Rockport
Courtney Sparks - Patten
Charlotte Spears - South Portland Public
Annette Tanguay - YCCC
Maryhope Tobin - St. Joseph's
Helen Tomer - Topsham


Katherine R. Morgan
Technical Services/Administrative Assistant
Norway Memorial Library
207-743-5309


From econway54 at gmail.com  Tue Jul 29 20:07:33 2008
From: econway54 at gmail.com (Ellen Conway)
Date: Tue, 29 Jul 2008 20:07:33 -0400
Subject: [MinervaCats] authority processing b26542444-b26561815
Message-ID: <b45fb1a20807291707t630ed9afua48e28669919f823@mail.gmail.com>

The latest batch of new bib records will be exported to MARCIVE this
evening for overnight authority processing.  The bib records in this
file are b26542444 through b26561815.

Please do not edit these bib records until after 12:00 am, Thursday,
July 30.  (You may still attach items to these bibs.)

In order to make these bibs easier for catalogers to identify I have
inserted a 949 field in each one that states "IN AUTHORITY PROCESSING".
This field will be deleted after the bibs are reloaded.
Thanks for your cooperation.

-- 
Ellen M. Conway
Maine InfoNet Cataloging Consultant
797-9464, cell ph. 329-5443
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://mailman.informe.org/pipermail/minervacats/attachments/20080729/3114a7ab/attachment.html

From norcat at norway.lib.me.us  Tue Jul 29 10:45:46 2008
From: norcat at norway.lib.me.us (Katherine R. Morgan )
Date: Tue, 29 Jul 2008 14:45:46 +0000
Subject: [MinervaCats] check page numbers for "A house somewhere"
Message-ID: <20080729144546.j36k17y7pc8osgco@mail.msln.net>

Hi
    For libraries attached to b18692059 could you check the page  
numbers? The book I have has 310 pages and the bib has 256 pages -  
everything else matches expect for the paging.

thanks
Katherine


Katherine R. Morgan
Technical Services/Administrative Assistant
Norway Memorial Library
207-743-5309

From norcat at norway.lib.me.us  Tue Jul 29 13:32:13 2008
From: norcat at norway.lib.me.us (Katherine R. Morgan )
Date: Tue, 29 Jul 2008 17:32:13 +0000
Subject: [MinervaCats] Cataloging Meeting DVDs ready to request
Message-ID: <20080729173213.bp2ur0asysgcs8os@mail.msln.net>


Hi Everyone,

    This is to let you know that the catalogers? users meetings are  
now available for requesting. There are three DVDs available, and the  
loan period is one week. You are welcomed to burn the DVD or copy it  
to your computer. To request please follow the instructions below:

      Request through Millennium, as the DVDs are suppressed in the OPAC.
      Remember to sign the sheet so your library will get credit for  
watching, and it is the responsibility of whoever watches to let  
others know what they missed if all catalogers at the library do not  
view it.
      You can view it as a group (meaning area libraries can watch it  
together, or all catalogers at a library can watch it together), but  
remember to sign the sheet.
      This is the first attempt and you will need to turn the volume  
up high. We will hope the quality will improve as we do more. The  
studio at MSL is not great, but the room configuration at Falmouth and  
Husson is better for taping meetings.

    The cataloging committee asks everyone for his or her patience as  
we try this alternative. Any questions about this please contact Ann  
Russell at Lithgow Library, annr at lithgow.lib.me.us.

Thank-you,
Katherine, chair

Katherine R. Morgan
Technical Services/Administrative Assistant
Norway Memorial Library
207-743-5309