[MinervaCats] CatalogingCommittee's RecommendationAttendancePolicy

Wed Jul 16 16:04:20 EDT 2008

Thanks. That makes sense. 

Karen Valley, Director

Walker Memorial Library
800 Main St
Westbrook ME 04092
http://www.walker.lib.me.us

207-854-0630, ext. 260
207-854-0629 (fax)
kvalley at westbrook.me.us 

-----Original Message-----
From: minervacats-bounces at informe.org [mailto:minervacats-bounces at informe.org] On Behalf Of Katherine R. Morgan 
Sent: Wednesday, July 16, 2008 1:06 PM
To: minervacats at lists.maine.gov
Subject: Re: [MinervaCats] CatalogingCommittee's RecommendationAttendancePolicy

This is my understanding as well. It is the "library" that must  
attend. I just took a look at the attendance sheet record and it list  
libraries not the cataloger who attends.

Katherine

Quoting "Hensler, Deborah" <Deborah.Hensler at maine.gov>:

> The meetings will be put on DVDs for Minerva libraries to borrow.
>
> My understanding of the attendance policy is that the "library" must
> attend. If you have 5 people who catalog and one attends the meeting,
> that counts as attending. The person who attends is then expected to
> share what was discussed at the meeting with coworkers so that everyone
> can benefit.
>
> Deb
>
>
> ______________________________
> Deborah Hensler
> Library Systems Specialist, Maine InfoNet
> Maine State Library
> 64 State House Station
> Augusta, ME 04333
> 207-287-5620 or 1-800-322-8899
> 207-287-5624 - fax
> 207-592-1825 - mobile
> http://www.maine.gov/infonet/
>
> -----Original Message-----
> From: minervacats-bounces at informe.org
> [mailto:minervacats-bounces at informe.org] On Behalf Of Karen Valley
> Sent: Wednesday, July 16, 2008 12:05 PM
> To: Minerva Catalog Listserv
> Subject: Re: [MinervaCats] Cataloging Committee's
> RecommendationAttendancePolicy
>
> Fellow catalogers:
>
> Our library has 5 people cataloging as we do not have a cataloger (not
> from lack of trying :(  If there are other libraries out there like us,
> I'd like to know how the attendance at meetings is done...shared? or is
> one designated as the Rep? or what? We are committed to being active and
> cooperative participants in MINERVA. We are also new to MINERVA. We've
> been active for only four full months!
>
> Three of us at different times have been at cataloging meetings. We are
> sending at least one person to each meeting. One of us has temporarily
> undertaken leadership of cataloging at our library and is attending
> cataloging meetings. We have one of our 5, a new staff member, who as
> yet still needs to be trained in cataloging. All of us have had at least
> one professional cataloging course, but we're still learning both
> cataloging and MINERVA rules.
>
> I think the meetings are worthwhile if they are sharing important
> information that can't be shared another way and if a dialog is needed
> that can't take place other than in person. In this electronic age, a
> webinar or other way may be an alternative solution at some point. Some
> libraries are still fairly low tech and we must be careful to be
> inclusive in our solutions. With the cut in hours for cataloging
> consultants it's imperative to get information out to the catalogers any
> way we can and monitoring with consequences will help ensure compliance.
> We understand the need for rules and consequences.
>
> In the future, we may opt for a tape (Is it video or audio?)
> occasionally so that all of us cataloging at our library can all watch
> and/or listen together and talk amongst our group about what we "heard
> and/or saw" and what it means for us... so that we're all cataloging
> with the same understanding of the rules.
>
> I think the cataloging standards committee is working real hard to make
> this a viable, effective, successful consortium through organized
> cataloging...no small feat! Thank you for your hard work!
>
> Look forward to hearing others' comments.
>
> Keep up the good work!
>
> Karen
>
> Karen Valley, Director
>
> Walker Memorial Library
> 800 Main St
> Westbrook ME 04092
> http://www.walker.lib.me.us
>
> 207-854-0630, ext. 260
> 207-854-0629 (fax)
> kvalley at westbrook.me.us
>
>
>
> -----Original Message-----
> From: minervacats-bounces at informe.org
> [mailto:minervacats-bounces at informe.org] On Behalf Of Katherine R.
> Morgan
> Sent: Wednesday, July 16, 2008 11:12 AM
> To: Minerva Catalog Listserv
> Subject: [MinervaCats] Cataloging Committee's Recommendation
> AttendancePolicy
>
>
> Hi All
>     Below you will find the Minerva Cataloging Standards Committee
> recommendation for attendance policy. The committee has been working
> on this for four months, and now we would like to have feedback before
> sending this to the Executive Committee for approval. The standards
> committee has worked very hard in making the attendance policy fair
> for all libraries that belong to Minerva. Please e-mail me with your
> comments, and this is on the agenda for Friday's cataloging meeting.
>
> thank-you
> Katherine, chair
>
> Minerva Cataloging Standards Committee
>
> Attending the cataloging users group meetings
>
>       Some catalogers and library directors have asked the committee
> to reconsider the requirement of attending three Cataloging Users
> Meetings per year.  They feel that travel time and expenses create a
> hardship.
>       The committee believes that attending three meetings per year is
> necessary or the alternative, outline below, to ensure that catalogers
> are well informed of the need to keep the OPAC clean and in compliance
> with rules established by Anglo-American Cataloging Rules and
> standards set by the Minerva cataloging standards committee. In
> addition, with the FY 09 reduction of Maine InfoNet cataloging
> consultants? hours, and cataloging classes cancelled the committee
> feels that attending meetings is crucial to keeping the OPAC clean and
> keeping catalogers informed of what is happening in Minerva cataloging.
>       The committee understands the difficulties of travel and taking
> time away from work, but with two meetings each at Maine State
> Library, Falmouth, and Bangor, attending three meetings annually is
> feasible.  For catalogers unable to attend due to staff, distance,
> and/or budget issues, they can request a tape of the catalogers? users
> meeting. A cataloging committee member will keep track of attendance
> and those requesting a tape to determine which libraries follow the
> attendance policy.
>       The cataloging standards committee feels that a consequence is
> necessary to ensure that catalogers are getting important cataloging
> and Millennium software information. For those that are not adhering
> to the policy the committee chair will send out an e-mail to the
> cataloger asking why they have not attended, remind them of the
> policy, and that tapes are available. If the cataloger does not
> comply, then the library director will receive an e-mail with the same
> message, and if no action is taken by the cataloger/library, the
> committee asks that the cataloger/library will lose the ability to
> create new records or bring records from the Z39.50 database. To have
> the ability to import and create new records the cataloger/library
> will have to attend three meetings or the alternative equivalent.
>
>
>
> Minerva Cataloging Attendance Policy
>
>       Minerva catalogers need to attend three meetings per year or the
> alternative, view the taped meetings, to ensure that they are well
> informed about cataloging issues and solutions to keep the OPAC clean,
> and in compliance with rules established by Anglo-American Cataloging
> Rules and standards set by the Minerva cataloging standards committee.
> Catalogers unable to attend due to staff, distance, and/or budget
> issues, can request a tape of the catalogers? users meeting. The
> cataloging committee will keep track of attendance and those
> requesting a tape to determine which libraries follow the attendance
> policy.
>       If a cataloger does not attend three meetings, the attendance
> keeper will inform the chair. The cataloger will receive an e-mail
> from the chair of the cataloging committee reminding them of the
> attendance policy and that tapes are available upon request. If the
> cataloger does not reply within a week, then the library director will
> receive an e-mail from the chair of the cataloging committee. The
> e-mail will inform the director that the cataloger has not attended
> any meetings or requested a tape of the meetings as the attendance
> policy states. If the library director does not reply then the library
> loses the ability to create new records and to bring records from
> Z39.5. The chair will inform Maine InfoNet staff this needs to be done.
>       To regain the ability to create new records and bring in records
> from Z39.5 the cataloger needs to attend three meetings or view three
> tapes. The attendance keeper will notify Maine InfoNet staff and the
> chair that the cataloger has come to three meetings and that they can
> have the ability to create new records and bring in new records from
> Z39.5.
>
>
> Requesting tapes of cataloging meetings
>
>       A cataloger can request taped meetings by contacting the
> attendance keeper. This person is a member of the cataloging
> committee, and their contact information will be announced at the
> cataloging meetings, and included in notes from the cataloging meetings.
>
>
>
> Katherine R. Morgan
> Technical Services/Administrative Assistant
> Norway Memorial Library
> 207-743-5309
>
> _______________________________________________
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> MinervaCats at lists.maine.gov
> http://mailman.informe.org/mailman/listinfo/minervacats
>
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Katherine R. Morgan
Technical Services/Administrative Assistant
Norway Memorial Library
207-743-5309

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