From econway54 at gmail.com  Mon Jun  2 19:28:25 2008
From: econway54 at gmail.com (Ellen Conway)
Date: Mon, 2 Jun 2008 19:28:25 -0400
Subject: [MinervaCats] Authority processing b26467537-26483853
Message-ID: <b45fb1a20806021628x2de4044dyf6a35e0d699bfb1e@mail.gmail.com>

The latest batch of new bib records will be exported to MARCIVE this
evening for overnight authority processing.  The bib records in this
file are b26467537 through b26483853.

Please do not edit these bib records until after 12:00 am, Wednesday,
June 4.  (You may still attach items to these bibs.)

In order to make these bibs easier for catalogers to identify I have
inserted a 949 field in each one that states "IN AUTHORITY PROCESSING".
This field will be deleted after the bibs are reloaded.
Thanks for your cooperation.



Ellen M. Conway
Maine InfoNet Cataloging Consultant
797-9464, cell ph. 329-5443
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From helent at topshamlibrary.org  Tue Jun  3 12:48:42 2008
From: helent at topshamlibrary.org (Helen Tomer)
Date: Tue, 3 Jun 2008 12:48:42 -0400
Subject: [MinervaCats] Final Exit
Message-ID: <002401c8c599$ae83a3b0$0b8aeb10$@org>

Sorry everyone.I forgot to put the bib # - b10173067!

 

Helen M. Tomer

Topsham Public Library

25 Foreside Road

Topsham, ME  04086

207-725-1727

helent at topshamlibrary.org

 

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From helent at topshamlibrary.org  Tue Jun  3 12:39:21 2008
From: helent at topshamlibrary.org (Helen Tomer)
Date: Tue, 3 Jun 2008 12:39:21 -0400
Subject: [MinervaCats] large print book
Message-ID: <001501c8c598$604589d0$20d09d70$@org>

Hi catalogers,

 

Our copy of "Final Exit" was given to me to check as we are on a bib that
says large print.  Everything matches as far as the fields, 020, 260, 300,
etc.  The only thing is that the print is slightly larger than a regular
print book and there is no indication on the book itself that says it's a
large print book.

 

Could some of you please check your copies to see how your book matches the
bib?  If I bring in another bib and change it to a regular print book then
there will be two records in with the same information except for large
print.

 

Thanks,

Helen

 

bai  ,bfl  ,cml  ,hus  ,jml  ,tck  ,lit  ,pfl  ,pit  ,rpl  ,sca  ,ski  ,tcs
,tpl  ,wpl  ,ypl

 

Helen M. Tomer

Topsham Public Library

25 Foreside Road

Topsham, ME  04086

207-725-1727

helent at topshamlibrary.org

 

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From CDunay at smccme.edu  Tue Jun  3 13:15:45 2008
From: CDunay at smccme.edu (Carin Dunay)
Date: Tue, 3 Jun 2008 13:15:45 -0400
Subject: [MinervaCats] large print book
In-Reply-To: <001501c8c598$604589d0$20d09d70$@org>
Message-ID: <OFA753CBA4.DF866A99-ON8525745D.005EAB34-8525745D.005F028D@smccme.edu>

Helen,

Our book matches this bib also except for the fact that the book does not 
actually say large print.

-Carin

Carin Dunay
Head, Collection & Access Services
Southern Maine Community College Library
2 Fort Road
South Portland, ME 04106
cdunay at smccMe.edu
207-741-5784
207-741-5522 (fax)
http://www.smccMe.edu



"Helen Tomer" <helent at topshamlibrary.org> 
Sent by: minervacats-bounces at informe.org
06/03/2008 12:39 PM

To
<minervacats at lists.maine.gov>
cc

Subject
[MinervaCats] large print book






Hi catalogers,
 
Our copy of ?Final Exit? was given to me to check as we are on a bib that 
says large print.  Everything matches as far as the fields, 020, 260, 300, 
etc.  The only thing is that the print is slightly larger than a regular 
print book and there is no indication on the book itself that says it?s a 
large print book.
 
Could some of you please check your copies to see how your book matches 
the bib?  If I bring in another bib and change it to a regular print book 
then there will be two records in with the same information except for 
large print.
 
Thanks,
Helen
 
bai  ,bfl  ,cml  ,hus  ,jml  ,tck  ,lit  ,pfl  ,pit  ,rpl  ,sca  ,ski ,tcs 
 ,tpl  ,wpl  ,ypl
 
Helen M. Tomer
Topsham Public Library
25 Foreside Road
Topsham, ME  04086
207-725-1727
helent at topshamlibrary.org
 _______________________________________________
MinervaCats mailing list
MinervaCats at lists.maine.gov
http://mailman.informe.org/mailman/listinfo/minervacats


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From sblanchard at york.lib.me.us  Tue Jun  3 13:43:20 2008
From: sblanchard at york.lib.me.us (Sudie Blanchard)
Date: Tue, 3 Jun 2008 13:43:20 -0400
Subject: [MinervaCats] large print book
In-Reply-To: <001501c8c598$604589d0$20d09d70$@org>
References: <001501c8c598$604589d0$20d09d70$@org>
Message-ID: <008b01c8c5a1$5346bb10$f9d43130$@lib.me.us>

Hi Helen-

 

We've shelved our book in the large print area.  On the verso of the
dedication page, the author says that because most who use the book will be
people with poor sight, the book was set in 14 point Dutch Roman type.  I
think the large print designation makes sense.

 

Sudie

 

Sudie Blanchard, Assistant Director

York Public Library

15 Long Sands Road

York, ME 03909

Phone: 207 363-2818 Fax: 207 363-7250

www.york.lib.me.us

commit random acts of literacy 

From: minervacats-bounces at informe.org
[mailto:minervacats-bounces at informe.org] On Behalf Of Helen Tomer
Sent: Tuesday, June 03, 2008 12:39 PM
To: minervacats at lists.maine.gov
Subject: [MinervaCats] large print book

 

Hi catalogers,

 

Our copy of "Final Exit" was given to me to check as we are on a bib that
says large print.  Everything matches as far as the fields, 020, 260, 300,
etc.  The only thing is that the print is slightly larger than a regular
print book and there is no indication on the book itself that says it's a
large print book.

 

Could some of you please check your copies to see how your book matches the
bib?  If I bring in another bib and change it to a regular print book then
there will be two records in with the same information except for large
print.

 

Thanks,

Helen

 

bai  ,bfl  ,cml  ,hus  ,jml  ,tck  ,lit  ,pfl  ,pit  ,rpl  ,sca  ,ski  ,tcs
,tpl  ,wpl  ,ypl

 

Helen M. Tomer

Topsham Public Library

25 Foreside Road

Topsham, ME  04086

207-725-1727

helent at topshamlibrary.org

 

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From kmadden at patten.lib.me.us  Tue Jun  3 13:35:12 2008
From: kmadden at patten.lib.me.us (Kimberly Madden)
Date: Tue, 3 Jun 2008 13:35:12 -0400
Subject: [MinervaCats] large print book
In-Reply-To: <001501c8c598$604589d0$20d09d70$@org>
References: <001501c8c598$604589d0$20d09d70$@org>
Message-ID: <001501c8c5a0$303f4070$1f01a8c0@patten.lib.me.us>

Hello Helen & All,

 

Our copy has an "author's note" I was able to discover below the
acknowledgements on page [9] that reads in part:  "As many of the readers of
this book will be people with poor sight, it has been set in large type (14
point dutch roman) to assist them."

 

>From that phrasing my guess is that there is only this one edition, rather
than a "regular" and a large print edition.  (Regardless of the designation
on the bib record, I would keep this book in our regular collection due to
its content.)  

 

Hope this helps!

Kimberly

 

Kimberly Madden

Head of Technical Services

Patten Free Library

33 Summer Street

Bath, Maine  04530

207-443-5141

www.patten.lib.me.us

  _____  

From: minervacats-bounces at informe.org
[mailto:minervacats-bounces at informe.org] On Behalf Of Helen Tomer
Sent: Tuesday, June 03, 2008 12:39 PM
To: minervacats at lists.maine.gov
Subject: [MinervaCats] large print book

 

Hi catalogers,

 

Our copy of "Final Exit" was given to me to check as we are on a bib that
says large print.  Everything matches as far as the fields, 020, 260, 300,
etc.  The only thing is that the print is slightly larger than a regular
print book and there is no indication on the book itself that says it's a
large print book.

 

Could some of you please check your copies to see how your book matches the
bib?  If I bring in another bib and change it to a regular print book then
there will be two records in with the same information except for large
print.

 

Thanks,

Helen

 

bai  ,bfl  ,cml  ,hus  ,jml  ,tck  ,lit  ,pfl  ,pit  ,rpl  ,sca  ,ski  ,tcs
,tpl  ,wpl  ,ypl

 

Helen M. Tomer

Topsham Public Library

25 Foreside Road

Topsham, ME  04086

207-725-1727

helent at topshamlibrary.org

 

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From helent at topshamlibrary.org  Tue Jun  3 15:50:37 2008
From: helent at topshamlibrary.org (Helen Tomer)
Date: Tue, 3 Jun 2008 15:50:37 -0400
Subject: [MinervaCats] Final Exit - large print book
Message-ID: <004201c8c5b3$1825afc0$48710f40$@org>

My thanks to all who responded to my inquiry about this book.  It helped me
decide where to put our copy!

 

Helen

 

Helen M. Tomer

Topsham Public Library

25 Foreside Road

Topsham, ME  04086

207-725-1727

helent at topshamlibrary.org

 

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From lgallant at yorkschools.org  Thu Jun  5 14:06:55 2008
From: lgallant at yorkschools.org (Lisa Gallant)
Date: Thu, 05 Jun 2008 14:06:55 -0400
Subject: [MinervaCats] Status Question
Message-ID: <fc.00663c0800eba17500663c0800eba175.eba247@yorkschools.org>

If anyone is using the status as "on order" or "consider" when creating
item records, I was wondering if you could share some of your knowledge
with me.  I work in a school department and do the bulk of my book orders
in June, but am unable to process the shipment until the fall.  Because
this may take a couple of months to get all the books entered, I would
like to start entering the books now as I order them and put the status as
"on order".  The problem I am running into is that when I create a new
book list each month, the books that were entered as "on order" in
previous months do not show up on the current months list.  Does anyone
have any suggestions?

Lisa Gallant
Library Media Services
York School Department
30 Organug Road
York, ME  03909
(207) 363-7887


-------------------------------------------------------------------------------------------------
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is
for the sole use of the intended recipient(s) and may contain confidential
and privileged information. Any unauthorized review, use, disclosure, or
distribution is prohibited.  If you are not the intended recipient, please
contact the sender by reply e-mail and destroy/delete all copies of the
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-------------------------------------------------------------------------------------------------


From csparks at patten.lib.me.us  Fri Jun  6 14:47:38 2008
From: csparks at patten.lib.me.us (Courtney A Sparks.)
Date: Fri,  6 Jun 2008 18:47:38 +0000
Subject: [MinervaCats] Question about a subtitle
In-Reply-To: <mailman.7.1212768005.7094.minervacats@lists.maine.gov>
References: <mailman.7.1212768005.7094.minervacats@lists.maine.gov>
Message-ID: <20080606184738.8arl6hir8gck00cg@mail.msln.net>


Hello all -

I've run into a hurdle cataloging "Emi and the rhino scientist" 
(b24334935). The existing record indicates there is a subtitle, "saving 
species from extinction," but my copy does not have any subtitle. 
Everything else matches. Can some double-check their copy?

Thank you!

Courtney A. Sparks, MLIS
Head of Circulation & Inter-Library Loan
Patten Free Library
33 Summer Street
Bath, ME 04530
(207) 443-5141
www.patten.lib.me.us


Quoting minervacats-request at informe.org:

> Send MinervaCats mailing list submissions to
> 	minervacats at lists.maine.gov
>
> To subscribe or unsubscribe via the World Wide Web, visit
> 	http://mailman.informe.org/mailman/listinfo/minervacats
> or, via email, send a message with subject or body 'help' to
> 	minervacats-request at lists.maine.gov
>
> You can reach the person managing the list at
> 	minervacats-owner at lists.maine.gov
>
> When replying, please edit your Subject line so it is more specific
> than "Re: Contents of MinervaCats digest..."
>
>
> Today's Topics:
>
>   1. Status Question (Lisa Gallant)
>
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Thu, 05 Jun 2008 14:06:55 -0400
> From: "Lisa Gallant" <lgallant at yorkschools.org>
> Subject: [MinervaCats] Status Question
> To: minervacats at lists.maine.gov
> Message-ID:
> 	<fc.00663c0800eba17500663c0800eba175.eba247 at yorkschools.org>
> Content-Type: text/plain; charset=ISO-8859-1
>
> If anyone is using the status as "on order" or "consider" when creating
> item records, I was wondering if you could share some of your knowledge
> with me.  I work in a school department and do the bulk of my book orders
> in June, but am unable to process the shipment until the fall.  Because
> this may take a couple of months to get all the books entered, I would
> like to start entering the books now as I order them and put the status as
> "on order".  The problem I am running into is that when I create a new
> book list each month, the books that were entered as "on order" in
> previous months do not show up on the current months list.  Does anyone
> have any suggestions?
>
> Lisa Gallant
> Library Media Services
> York School Department
> 30 Organug Road
> York, ME  03909
> (207) 363-7887
>
>
> -------------------------------------------------------------------------------------------------
> CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is
> for the sole use of the intended recipient(s) and may contain confidential
> and privileged information. Any unauthorized review, use, disclosure, or
> distribution is prohibited.  If you are not the intended recipient, please
> contact the sender by reply e-mail and destroy/delete all copies of the
> original message.
> -------------------------------------------------------------------------------------------------
>
>
>
> ------------------------------
>
> _______________________________________________
> MinervaCats mailing list
> MinervaCats at lists.maine.gov
> http://mailman.informe.org/mailman/listinfo/minervacats
>
>
> End of MinervaCats Digest, Vol 29, Issue 4
> ******************************************
>



From sblanchard at york.lib.me.us  Sat Jun  7 09:44:51 2008
From: sblanchard at york.lib.me.us (Sudie Blanchard)
Date: Sat, 7 Jun 2008 09:44:51 -0400
Subject: [MinervaCats] Question about a subtitle
In-Reply-To: <20080606184738.8arl6hir8gck00cg@mail.msln.net>
References: <mailman.7.1212768005.7094.minervacats@lists.maine.gov>
	<20080606184738.8arl6hir8gck00cg@mail.msln.net>
Message-ID: <000b01c8c8a4$ac004630$0400d290$@lib.me.us>

Our copy has no subtitle.  Good catch!

Sudie

Sudie Blanchard, Assistant Director
York Public Library
15 Long Sands Road
York, ME 03909
Phone: 207 363-2818 Fax: 207 363-7250
www.york.lib.me.us
commit random acts of literacy 
> -----Original Message-----
> From: minervacats-bounces at informe.org [mailto:minervacats-
> bounces at informe.org] On Behalf Of Courtney A Sparks.
> Sent: Friday, June 06, 2008 2:48 PM
> To: minervacats at lists.maine.gov
> Subject: [MinervaCats] Question about a subtitle
> 
> 
> Hello all -
> 
> I've run into a hurdle cataloging "Emi and the rhino scientist"
> (b24334935). The existing record indicates there is a subtitle, "saving
> species from extinction," but my copy does not have any subtitle.
> Everything else matches. Can some double-check their copy?
> 
> Thank you!
> 
> Courtney A. Sparks, MLIS
> Head of Circulation & Inter-Library Loan
> Patten Free Library
> 33 Summer Street
> Bath, ME 04530
> (207) 443-5141
> www.patten.lib.me.us
> 
> 
> Quoting minervacats-request at informe.org:
> 
> > Send MinervaCats mailing list submissions to
> > 	minervacats at lists.maine.gov
> >
> > To subscribe or unsubscribe via the World Wide Web, visit
> > 	http://mailman.informe.org/mailman/listinfo/minervacats
> > or, via email, send a message with subject or body 'help' to
> > 	minervacats-request at lists.maine.gov
> >
> > You can reach the person managing the list at
> > 	minervacats-owner at lists.maine.gov
> >
> > When replying, please edit your Subject line so it is more specific
> > than "Re: Contents of MinervaCats digest..."
> >
> >
> > Today's Topics:
> >
> >   1. Status Question (Lisa Gallant)
> >
> >
> > ---------------------------------------------------------------------
> -
> >
> > Message: 1
> > Date: Thu, 05 Jun 2008 14:06:55 -0400
> > From: "Lisa Gallant" <lgallant at yorkschools.org>
> > Subject: [MinervaCats] Status Question
> > To: minervacats at lists.maine.gov
> > Message-ID:
> > 	<fc.00663c0800eba17500663c0800eba175.eba247 at yorkschools.org>
> > Content-Type: text/plain; charset=ISO-8859-1
> >
> > If anyone is using the status as "on order" or "consider" when
> creating
> > item records, I was wondering if you could share some of your
> knowledge
> > with me.  I work in a school department and do the bulk of my book
> orders
> > in June, but am unable to process the shipment until the fall.
> Because
> > this may take a couple of months to get all the books entered, I
> would
> > like to start entering the books now as I order them and put the
> status as
> > "on order".  The problem I am running into is that when I create a
> new
> > book list each month, the books that were entered as "on order" in
> > previous months do not show up on the current months list.  Does
> anyone
> > have any suggestions?
> >
> > Lisa Gallant
> > Library Media Services
> > York School Department
> > 30 Organug Road
> > York, ME  03909
> > (207) 363-7887
> >
> >
> > ---------------------------------------------------------------------
> ----------------------------
> > CONFIDENTIALITY NOTICE: This e-mail message, including any
> attachments, is
> > for the sole use of the intended recipient(s) and may contain
> confidential
> > and privileged information. Any unauthorized review, use, disclosure,
> or
> > distribution is prohibited.  If you are not the intended recipient,
> please
> > contact the sender by reply e-mail and destroy/delete all copies of
> the
> > original message.
> > ---------------------------------------------------------------------
> ----------------------------
> >
> >
> >
> > ------------------------------
> >
> > _______________________________________________
> > MinervaCats mailing list
> > MinervaCats at lists.maine.gov
> > http://mailman.informe.org/mailman/listinfo/minervacats
> >
> >
> > End of MinervaCats Digest, Vol 29, Issue 4
> > ******************************************
> >
> 
> 
> _______________________________________________
> MinervaCats mailing list
> MinervaCats at lists.maine.gov
> http://mailman.informe.org/mailman/listinfo/minervacats



From Deborah.Hensler at maine.gov  Mon Jun  9 11:56:33 2008
From: Deborah.Hensler at maine.gov (Hensler, Deborah)
Date: Mon, 9 Jun 2008 11:56:33 -0400
Subject: [MinervaCats] Status Question
In-Reply-To: <fc.00663c0800eba17500663c0800eba175.eba247@yorkschools.org>
References: <fc.00663c0800eba17500663c0800eba175.eba247@yorkschools.org>
Message-ID: <3233E4190E74E84CB8BB502705B83EFF03AEDF3E@SOM-TEAQASMAIL1.som.w2k.state.me.us>

Hi, Lisa,

If you're creating a list based up Create Date, which you probably are
for new items, records that were created before the period in which you
actually received the item will not show up.

One way to handle this would be to add a note to each item that was
created earlier. The note could be something as simple as "9/08" -- I'd
create a macro even for something as simple as this because if you
mistakenly enter 9-08 on one item it won't show up on your list. When
you create the list, look for items in the date range OR items with Note
equal to 9/08. You'll pick up any items that were added in that date
range that didn't already have an item record created with an "on order"
status plus any that were created early and just added that month.

I'm not sure if you've received any replies to this question from others
who are doing this, but this is how I would probably do it if I were
still cataloging.

Deb 


______________________________
Deborah Hensler
Library Systems Specialist, Maine InfoNet
Maine State Library
64 State House Station
Augusta, ME 04333
207-287-5620 or 1-800-322-8899
207-287-5624 - fax
207-592-1825 - mobile
http://www.maine.gov/infonet/

-----Original Message-----
From: minervacats-bounces at informe.org
[mailto:minervacats-bounces at informe.org] On Behalf Of Lisa Gallant
Sent: Thursday, June 05, 2008 2:07 PM
To: minervacats at lists.maine.gov
Subject: [MinervaCats] Status Question

If anyone is using the status as "on order" or "consider" when creating
item records, I was wondering if you could share some of your knowledge
with me.  I work in a school department and do the bulk of my book
orders
in June, but am unable to process the shipment until the fall.  Because
this may take a couple of months to get all the books entered, I would
like to start entering the books now as I order them and put the status
as
"on order".  The problem I am running into is that when I create a new
book list each month, the books that were entered as "on order" in
previous months do not show up on the current months list.  Does anyone
have any suggestions?

Lisa Gallant
Library Media Services
York School Department
30 Organug Road
York, ME  03909
(207) 363-7887


------------------------------------------------------------------------
-------------------------
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments,
is
for the sole use of the intended recipient(s) and may contain
confidential
and privileged information. Any unauthorized review, use, disclosure, or
distribution is prohibited.  If you are not the intended recipient,
please
contact the sender by reply e-mail and destroy/delete all copies of the
original message.
------------------------------------------------------------------------
-------------------------

_______________________________________________
MinervaCats mailing list
MinervaCats at lists.maine.gov
http://mailman.informe.org/mailman/listinfo/minervacats




From umesserschmidt at thomas.lib.me.us  Mon Jun  9 13:33:59 2008
From: umesserschmidt at thomas.lib.me.us (Ulla Messerschmidt)
Date: Mon, 09 Jun 2008 13:33:59 -0400
Subject: [MinervaCats] Status Question
In-Reply-To: <3233E4190E74E84CB8BB502705B83EFF03AEDF3E@SOM-TEAQASMAIL1.som.w2k.state.me.us>
References: <3233E4190E74E84CB8BB502705B83EFF03AEDF3E@SOM-TEAQASMAIL1.som.w2k.state.me.us>
Message-ID: <fc.000f7af2026be5c700663c0800eba175.26be71a@cape.k12.me.us>

Hi Lisa,
We put a note field in the item record for everything we add.
Current "on order" recods only have the year, i.e. 2008 and 
we add the month when we receive the item. 

Yes, it is important to be consistent for listmaking purposes. 
Our note for items received in June is 200806.

Ulla
TML

"Hensler, Deborah" <Deborah.Hensler at maine.gov> writes:
>Hi, Lisa,
>
>If you're creating a list based up Create Date, which you probably are
>for new items, records that were created before the period in which you
>actually received the item will not show up.
>
>One way to handle this would be to add a note to each item that was
>created earlier. The note could be something as simple as "9/08" -- I'd
>create a macro even for something as simple as this because if you
>mistakenly enter 9-08 on one item it won't show up on your list. When
>you create the list, look for items in the date range OR items with Note
>equal to 9/08. You'll pick up any items that were added in that date
>range that didn't already have an item record created with an "on order"
>status plus any that were created early and just added that month.
>
>I'm not sure if you've received any replies to this question from others
>who are doing this, but this is how I would probably do it if I were
>still cataloging.
>
>Deb 
>
>
>______________________________
>Deborah Hensler
>Library Systems Specialist, Maine InfoNet
>Maine State Library
>64 State House Station
>Augusta, ME 04333
>207-287-5620 or 1-800-322-8899
>207-287-5624 - fax
>207-592-1825 - mobile
>http://www.maine.gov/infonet/
>
>-----Original Message-----
>From: minervacats-bounces at informe.org
>[mailto:minervacats-bounces at informe.org] On Behalf Of Lisa Gallant
>Sent: Thursday, June 05, 2008 2:07 PM
>To: minervacats at lists.maine.gov
>Subject: [MinervaCats] Status Question
>
>If anyone is using the status as "on order" or "consider" when creating
>item records, I was wondering if you could share some of your knowledge
>with me.  I work in a school department and do the bulk of my book
>orders
>in June, but am unable to process the shipment until the fall.  Because
>this may take a couple of months to get all the books entered, I would
>like to start entering the books now as I order them and put the status
>as
>"on order".  The problem I am running into is that when I create a new
>book list each month, the books that were entered as "on order" in
>previous months do not show up on the current months list.  Does anyone
>have any suggestions?
>
>Lisa Gallant
>Library Media Services
>York School Department
>30 Organug Road
>York, ME  03909
>(207) 363-7887
>
>
>------------------------------------------------------------------------
>-------------------------
>CONFIDENTIALITY NOTICE: This e-mail message, including any attachments,
>is
>for the sole use of the intended recipient(s) and may contain
>confidential
>and privileged information. Any unauthorized review, use, disclosure, or
>distribution is prohibited.  If you are not the intended recipient,
>please
>contact the sender by reply e-mail and destroy/delete all copies of the
>original message.
>------------------------------------------------------------------------
>-------------------------
>
>_______________________________________________
>MinervaCats mailing list
>MinervaCats at lists.maine.gov
>http://mailman.informe.org/mailman/listinfo/minervacats
>
>
>
>_______________________________________________
>MinervaCats mailing list
>MinervaCats at lists.maine.gov
>http://mailman.informe.org/mailman/listinfo/minervacats



Ulla Messerschmidt
Technical Services Librarian
Thomas Memorial Library
6 Scott Dyer Road
Cape Elizabeth, ME 04107
(207) 767-2273 ext, 290
umesserschmidt at thomas.lib.me.us

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From kjones at ci.lewiston.me.us  Mon Jun  9 16:35:28 2008
From: kjones at ci.lewiston.me.us (Karen Jones)
Date: Mon, 09 Jun 2008 16:35:28 -0400
Subject: [MinervaCats] Question about a subtitle
In-Reply-To: <20080606184738.8arl6hir8gck00cg@mail.msln.net>
References: <mailman.7.1212768005.7094.minervacats@lists.maine.gov>
	<20080606184738.8arl6hir8gck00cg@mail.msln.net>
Message-ID: <484D5BCF.8115.0042.0@ci.lewiston.me.us>

Our copy also does not have the subtitle.  We corrected the bib record.
Thank you.
Karen
 
 
 
Karen N. Jones      
Technical Services Librarian
Lewiston Public Library
200 Lisbon St.
Lewiston, ME  04240
kjones at ci.lewiston.me.us 
Voice:  (207) 513-3004 x3511
Fax:  (207) 784-3011
TTY:  (207) 513-3007
www.lplonline.org ( http://www.lplonline.org/ )

The City of Lewiston is an EOE.  For more information, please visit our website at www.ci.lewiston.me.us ( http://www.ci.lewiston.me.us/ ) and click on the Non-Discrimination Policy.


>>> "Courtney A Sparks." <csparks at patten.lib.me.us> 6/6/2008 2:47 PM >>>

Hello all -

I've run into a hurdle cataloging "Emi and the rhino scientist" 
(b24334935). The existing record indicates there is a subtitle, "saving 
species from extinction," but my copy does not have any subtitle. 
Everything else matches. Can some double-check their copy?

Thank you!

Courtney A. Sparks, MLIS
Head of Circulation & Inter-Library Loan
Patten Free Library
33 Summer Street
Bath, ME 04530
(207) 443-5141
www.patten.lib.me.us 


Quoting minervacats-request at informe.org: 

> Send MinervaCats mailing list submissions to
> minervacats at lists.maine.gov 
>
> To subscribe or unsubscribe via the World Wide Web, visit
> http://mailman.informe.org/mailman/listinfo/minervacats 
> or, via email, send a message with subject or body 'help' to
> minervacats-request at lists.maine.gov 
>
> You can reach the person managing the list at
> minervacats-owner at lists.maine.gov 
>
> When replying, please edit your Subject line so it is more specific
> than "Re: Contents of MinervaCats digest..."
>
>
> Today's Topics:
>
>   1. Status Question (Lisa Gallant)
>
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Thu, 05 Jun 2008 14:06:55 -0400
> From: "Lisa Gallant" <lgallant at yorkschools.org>
> Subject: [MinervaCats] Status Question
> To: minervacats at lists.maine.gov 
> Message-ID:
> <fc.00663c0800eba17500663c0800eba175.eba247 at yorkschools.org>
> Content-Type: text/plain; charset=ISO-8859-1
>
> If anyone is using the status as "on order" or "consider" when creating
> item records, I was wondering if you could share some of your knowledge
> with me.  I work in a school department and do the bulk of my book orders
> in June, but am unable to process the shipment until the fall.  Because
> this may take a couple of months to get all the books entered, I would
> like to start entering the books now as I order them and put the status as
> "on order".  The problem I am running into is that when I create a new
> book list each month, the books that were entered as "on order" in
> previous months do not show up on the current months list.  Does anyone
> have any suggestions?
>
> Lisa Gallant
> Library Media Services
> York School Department
> 30 Organug Road
> York, ME  03909
> (207) 363-7887
>
>
> -------------------------------------------------------------------------------------------------
> CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is
> for the sole use of the intended recipient(s) and may contain confidential
> and privileged information. Any unauthorized review, use, disclosure, or
> distribution is prohibited.  If you are not the intended recipient, please
> contact the sender by reply e-mail and destroy/delete all copies of the
> original message.
> -------------------------------------------------------------------------------------------------
>
>
>
> ------------------------------
>
> _______________________________________________
> MinervaCats mailing list
> MinervaCats at lists.maine.gov 
> http://mailman.informe.org/mailman/listinfo/minervacats 
>
>
> End of MinervaCats Digest, Vol 29, Issue 4
> ******************************************
>


_______________________________________________
MinervaCats mailing list
MinervaCats at lists.maine.gov 
http://mailman.informe.org/mailman/listinfo/minervacats
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From Deborah.Hensler at maine.gov  Tue Jun 10 10:17:31 2008
From: Deborah.Hensler at maine.gov (Hensler, Deborah)
Date: Tue, 10 Jun 2008 10:17:31 -0400
Subject: [MinervaCats] New IMessage
Message-ID: <3233E4190E74E84CB8BB502705B83EFF03AEDFD2@SOM-TEAQASMAIL1.som.w2k.state.me.us>

Hi, catalogers,

I've just added a new Imessage: g Includes Game (if you're in cataloging
now, you'll need to log out of Millennium and back in to see it in the
list).

Lisa Nason at Unity College said they received a book with a game in the
back, so I added this since I'm sure other libraries have books with
games in them. 

Imessages are a great way to add a standard note to item records.
Remember, there will be a pop-up box everytime an item is checked in or
out as a reminder to circ staff that the item includes something extra
or is on-the-fly or needs to go to repair or cataloging. 

We are able to have a maximum of 32 codes for this field and are
currently using 13, so there's room to add codes. Let me know if there's
something you think should be added. The message has to be generic so
that it can be used by all Minerva libraries.

On that note, does anyone use the Imessage "Junior Tape"? I've never
know what that one is for, since a location or call number would
indicate that the item is a Junior Tape, and I don't know that you'd
want a pop-up box each time one is checked in or out. 

Thanks,
Deb



______________________________
Deborah Hensler
Library Systems Specialist, Maine InfoNet
Maine State Library
64 State House Station
Augusta, ME 04333
207-287-5620 or 1-800-322-8899
207-287-5624 - fax
207-592-1825 - mobile
http://www.maine.gov/infonet/


From csparks at patten.lib.me.us  Tue Jun 10 14:11:17 2008
From: csparks at patten.lib.me.us (Courtney Sparks)
Date: Tue, 10 Jun 2008 14:11:17 -0400
Subject: [MinervaCats] Question about a subtitle
In-Reply-To: <mailman.7.1213113603.10862.minervacats@lists.maine.gov>
References: <mailman.7.1213113603.10862.minervacats@lists.maine.gov>
Message-ID: <000601c8cb25$642601a0$2d01a8c0@patten.lib.me.us>

Thanks to all who responded and corrected the record so quickly!

Courtney A. Sparks, MLIS
Head of Circulation & Inter-Library Loan
Patten Free Library
33 Summer Street
Bath, ME 04530
(207) 443-5141 ext. 24
http://www.patten.lib.me.us/


-----Original Message-----
From: minervacats-bounces at informe.org
[mailto:minervacats-bounces at informe.org] On Behalf Of
minervacats-request at informe.org
Sent: Tuesday, June 10, 2008 12:00 PM
To: minervacats at lists.maine.gov
Subject: MinervaCats Digest, Vol 29, Issue 7

Send MinervaCats mailing list submissions to
	minervacats at lists.maine.gov

To subscribe or unsubscribe via the World Wide Web, visit
	http://mailman.informe.org/mailman/listinfo/minervacats
or, via email, send a message with subject or body 'help' to
	minervacats-request at lists.maine.gov

You can reach the person managing the list at
	minervacats-owner at lists.maine.gov

When replying, please edit your Subject line so it is more specific
than "Re: Contents of MinervaCats digest..."


Today's Topics:

   1. Re: Status Question (Ulla Messerschmidt)
   2. Re: Question about a subtitle (Karen Jones)
   3. New IMessage (Hensler, Deborah)


----------------------------------------------------------------------

Message: 1
Date: Mon, 09 Jun 2008 13:33:59 -0400
From: "Ulla Messerschmidt" <umesserschmidt at thomas.lib.me.us>
Subject: Re: [MinervaCats] Status Question
To: "Lisa Gallant" <lgallant at yorkschools.org>
Cc: minervacats at lists.maine.gov
Message-ID:
	<fc.000f7af2026be5c700663c0800eba175.26be71a at cape.k12.me.us>
Content-Type: text/plain; charset="iso-8859-1"

Hi Lisa,
We put a note field in the item record for everything we add.
Current "on order" recods only have the year, i.e. 2008 and 
we add the month when we receive the item. 

Yes, it is important to be consistent for listmaking purposes. 
Our note for items received in June is 200806.

Ulla
TML

"Hensler, Deborah" <Deborah.Hensler at maine.gov> writes:
>Hi, Lisa,
>
>If you're creating a list based up Create Date, which you probably are
>for new items, records that were created before the period in which you
>actually received the item will not show up.
>
>One way to handle this would be to add a note to each item that was
>created earlier. The note could be something as simple as "9/08" -- I'd
>create a macro even for something as simple as this because if you
>mistakenly enter 9-08 on one item it won't show up on your list. When
>you create the list, look for items in the date range OR items with Note
>equal to 9/08. You'll pick up any items that were added in that date
>range that didn't already have an item record created with an "on order"
>status plus any that were created early and just added that month.
>
>I'm not sure if you've received any replies to this question from others
>who are doing this, but this is how I would probably do it if I were
>still cataloging.
>
>Deb 
>
>
>______________________________
>Deborah Hensler
>Library Systems Specialist, Maine InfoNet
>Maine State Library
>64 State House Station
>Augusta, ME 04333
>207-287-5620 or 1-800-322-8899
>207-287-5624 - fax
>207-592-1825 - mobile
>http://www.maine.gov/infonet/
>
>-----Original Message-----
>From: minervacats-bounces at informe.org
>[mailto:minervacats-bounces at informe.org] On Behalf Of Lisa Gallant
>Sent: Thursday, June 05, 2008 2:07 PM
>To: minervacats at lists.maine.gov
>Subject: [MinervaCats] Status Question
>
>If anyone is using the status as "on order" or "consider" when creating
>item records, I was wondering if you could share some of your knowledge
>with me.  I work in a school department and do the bulk of my book
>orders
>in June, but am unable to process the shipment until the fall.  Because
>this may take a couple of months to get all the books entered, I would
>like to start entering the books now as I order them and put the status
>as
>"on order".  The problem I am running into is that when I create a new
>book list each month, the books that were entered as "on order" in
>previous months do not show up on the current months list.  Does anyone
>have any suggestions?
>
>Lisa Gallant
>Library Media Services
>York School Department
>30 Organug Road
>York, ME  03909
>(207) 363-7887
>
>
>------------------------------------------------------------------------
>-------------------------
>CONFIDENTIALITY NOTICE: This e-mail message, including any attachments,
>is
>for the sole use of the intended recipient(s) and may contain
>confidential
>and privileged information. Any unauthorized review, use, disclosure, or
>distribution is prohibited.  If you are not the intended recipient,
>please
>contact the sender by reply e-mail and destroy/delete all copies of the
>original message.
>------------------------------------------------------------------------
>-------------------------
>
>_______________________________________________
>MinervaCats mailing list
>MinervaCats at lists.maine.gov
>http://mailman.informe.org/mailman/listinfo/minervacats
>
>
>
>_______________________________________________
>MinervaCats mailing list
>MinervaCats at lists.maine.gov
>http://mailman.informe.org/mailman/listinfo/minervacats



Ulla Messerschmidt
Technical Services Librarian
Thomas Memorial Library
6 Scott Dyer Road
Cape Elizabeth, ME 04107
(207) 767-2273 ext, 290
umesserschmidt at thomas.lib.me.us

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------------------------------

Message: 2
Date: Mon, 09 Jun 2008 16:35:28 -0400
From: "Karen Jones" <kjones at ci.lewiston.me.us>
Subject: Re: [MinervaCats] Question about a subtitle
To: <minervacats at lists.maine.gov>,	"Courtney A Sparks."
	<csparks at patten.lib.me.us>
Message-ID: <484D5BCF.8115.0042.0 at ci.lewiston.me.us>
Content-Type: text/plain; charset="us-ascii"

Our copy also does not have the subtitle.  We corrected the bib record.
Thank you.
Karen
 
 
 
Karen N. Jones      
Technical Services Librarian
Lewiston Public Library
200 Lisbon St.
Lewiston, ME  04240
kjones at ci.lewiston.me.us 
Voice:  (207) 513-3004 x3511
Fax:  (207) 784-3011
TTY:  (207) 513-3007
www.lplonline.org ( http://www.lplonline.org/ )

The City of Lewiston is an EOE.  For more information, please visit our
website at www.ci.lewiston.me.us ( http://www.ci.lewiston.me.us/ ) and click
on the Non-Discrimination Policy.


>>> "Courtney A Sparks." <csparks at patten.lib.me.us> 6/6/2008 2:47 PM >>>

Hello all -

I've run into a hurdle cataloging "Emi and the rhino scientist" 
(b24334935). The existing record indicates there is a subtitle, "saving 
species from extinction," but my copy does not have any subtitle. 
Everything else matches. Can some double-check their copy?

Thank you!

Courtney A. Sparks, MLIS
Head of Circulation & Inter-Library Loan
Patten Free Library
33 Summer Street
Bath, ME 04530
(207) 443-5141
www.patten.lib.me.us 


Quoting minervacats-request at informe.org: 

> Send MinervaCats mailing list submissions to
> minervacats at lists.maine.gov 
>
> To subscribe or unsubscribe via the World Wide Web, visit
> http://mailman.informe.org/mailman/listinfo/minervacats 
> or, via email, send a message with subject or body 'help' to
> minervacats-request at lists.maine.gov 
>
> You can reach the person managing the list at
> minervacats-owner at lists.maine.gov 
>
> When replying, please edit your Subject line so it is more specific
> than "Re: Contents of MinervaCats digest..."
>
>
> Today's Topics:
>
>   1. Status Question (Lisa Gallant)
>
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Thu, 05 Jun 2008 14:06:55 -0400
> From: "Lisa Gallant" <lgallant at yorkschools.org>
> Subject: [MinervaCats] Status Question
> To: minervacats at lists.maine.gov 
> Message-ID:
> <fc.00663c0800eba17500663c0800eba175.eba247 at yorkschools.org>
> Content-Type: text/plain; charset=ISO-8859-1
>
> If anyone is using the status as "on order" or "consider" when creating
> item records, I was wondering if you could share some of your knowledge
> with me.  I work in a school department and do the bulk of my book orders
> in June, but am unable to process the shipment until the fall.  Because
> this may take a couple of months to get all the books entered, I would
> like to start entering the books now as I order them and put the status as
> "on order".  The problem I am running into is that when I create a new
> book list each month, the books that were entered as "on order" in
> previous months do not show up on the current months list.  Does anyone
> have any suggestions?
>
> Lisa Gallant
> Library Media Services
> York School Department
> 30 Organug Road
> York, ME  03909
> (207) 363-7887
>
>
>
----------------------------------------------------------------------------
---------------------
> CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is
> for the sole use of the intended recipient(s) and may contain confidential
> and privileged information. Any unauthorized review, use, disclosure, or
> distribution is prohibited.  If you are not the intended recipient, please
> contact the sender by reply e-mail and destroy/delete all copies of the
> original message.
>
----------------------------------------------------------------------------
---------------------
>
>
>
> ------------------------------
>
> _______________________________________________
> MinervaCats mailing list
> MinervaCats at lists.maine.gov 
> http://mailman.informe.org/mailman/listinfo/minervacats 
>
>
> End of MinervaCats Digest, Vol 29, Issue 4
> ******************************************
>


_______________________________________________
MinervaCats mailing list
MinervaCats at lists.maine.gov 
http://mailman.informe.org/mailman/listinfo/minervacats
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------------------------------

Message: 3
Date: Tue, 10 Jun 2008 10:17:31 -0400
From: "Hensler, Deborah" <Deborah.Hensler at maine.gov>
Subject: [MinervaCats] New IMessage
To: <minervacats at lists.maine.gov>
Message-ID:
	
<3233E4190E74E84CB8BB502705B83EFF03AEDFD2 at SOM-TEAQASMAIL1.som.w2k.state.me.u
s>
	
Content-Type: text/plain;	charset="US-ASCII"

Hi, catalogers,

I've just added a new Imessage: g Includes Game (if you're in cataloging
now, you'll need to log out of Millennium and back in to see it in the
list).

Lisa Nason at Unity College said they received a book with a game in the
back, so I added this since I'm sure other libraries have books with
games in them. 

Imessages are a great way to add a standard note to item records.
Remember, there will be a pop-up box everytime an item is checked in or
out as a reminder to circ staff that the item includes something extra
or is on-the-fly or needs to go to repair or cataloging. 

We are able to have a maximum of 32 codes for this field and are
currently using 13, so there's room to add codes. Let me know if there's
something you think should be added. The message has to be generic so
that it can be used by all Minerva libraries.

On that note, does anyone use the Imessage "Junior Tape"? I've never
know what that one is for, since a location or call number would
indicate that the item is a Junior Tape, and I don't know that you'd
want a pop-up box each time one is checked in or out. 

Thanks,
Deb



______________________________
Deborah Hensler
Library Systems Specialist, Maine InfoNet
Maine State Library
64 State House Station
Augusta, ME 04333
207-287-5620 or 1-800-322-8899
207-287-5624 - fax
207-592-1825 - mobile
http://www.maine.gov/infonet/



------------------------------

_______________________________________________
MinervaCats mailing list
MinervaCats at lists.maine.gov
http://mailman.informe.org/mailman/listinfo/minervacats


End of MinervaCats Digest, Vol 29, Issue 7
******************************************



From econway54 at gmail.com  Wed Jun 18 18:31:57 2008
From: econway54 at gmail.com (Ellen Conway)
Date: Wed, 18 Jun 2008 18:31:57 -0400
Subject: [MinervaCats] Authority processing b26483853-26506269
Message-ID: <b45fb1a20806181531q8bf916dhfd6cbe83f3dc579e@mail.gmail.com>

The latest batch of new bib records will be exported to MARCIVE this
evening for overnight authority processing.  The bib records in this
file are b26483853 through b26506269.
Please do not edit these bib records until after 12:00 am, Friday,
June 20.  (You may still attach items to these bibs.)

In order to make these bibs easier for catalogers to identify I have
inserted a 949 field in each one that states "IN AUTHORITY PROCESSING".
This field will be deleted after the bibs are reloaded.
Thanks for your cooperation.




Ellen M. Conway
Maine InfoNet Cataloging Consultant
797-9464, cell ph. 329-5443

-- 
Ellen M. Conway
Maine InfoNet Cataloging Consultant
797-9464, cell ph. 329-5443
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From Deborah.Hensler at maine.gov  Mon Jun 23 12:33:20 2008
From: Deborah.Hensler at maine.gov (Hensler, Deborah)
Date: Mon, 23 Jun 2008 12:33:20 -0400
Subject: [MinervaCats] Featured Lists reminder
Message-ID: <3233E4190E74E84CB8BB502705B83EFF03AEEA79@SOM-TEAQASMAIL1.som.w2k.state.me.us>

Please remember, slots #319-340 in Create Lists are ONLY for Featured
Lists. All of those slots were taken and a quick look revealed that
several were not Featured Lists. I've moved them to other slots. 

An easy way to check for the reserved slots for Featured Lists is to
click on the "Name" header in Create Lists to sort the lists
alphabetically. The slot named "Featured Lists only in slots 329-340"
will fall at the end of the Empty slots, so you can easily see what
slots not to use if you aren't creating a Featured List. 

If a Featured List is larger than 100 records you will, of course, have
to use a larger slot and that's fine. But these slots of 100 are
reserved because most Featured Lists, since they are essentially online
browsing lists, tend to be relatively small and quick to scroll through.

There are a few there that have titles that may indicate they are
Featured Lists but I'm not sure (without checking a different table in a
different module) so I've left them. They are slots 322, 330, and 335.
If you are using one of those slots and it's not a Featured List, please
empty it, move it to a different slot, or ask me to move it. If you've
asked me to make it a Featured List and I haven't yet, please send me a
reminder.

For those of you who have Featured Lists, make sure you have taken
ownership of the list -- that prevents them from being inadvertently
moved or deleted. Also, remember that you can name it something that
will make sense to your patrons, like spelling out your library name
rather than using the 3-letter code. Patrons will see the list name when
they click on a Featured List link.

Thanks,
Deb




______________________________
Deborah Hensler
Library Systems Specialist, Maine InfoNet
Maine State Library
64 State House Station
Augusta, ME 04333
207-287-5620 or 1-800-322-8899
207-287-5624 - fax
207-592-1825 - mobile
http://www.maine.gov/infonet/


From kgreenman at emcc.edu  Tue Jun 24 14:34:33 2008
From: kgreenman at emcc.edu (Greenman, Katherine)
Date: Tue, 24 Jun 2008 14:34:33 -0400
Subject: [MinervaCats] Search Records in Create Lists problem
Message-ID: <31832FB6364F414586D2D104AA529F2267DCA2@kappa.emcc.edu>

The problem I discovered last week still continues today and I hope
someone can explain why in Create Lists mode the Search Records function
is gray and inoperable. Am I the only one experiencing this problem?

Please help.

Thanks!

Katie Greenman

EMCC Library

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From econway54 at gmail.com  Tue Jun 24 16:16:13 2008
From: econway54 at gmail.com (Ellen Conway)
Date: Tue, 24 Jun 2008 16:16:13 -0400
Subject: [MinervaCats] Cataloging Users Meeting minutes 5/16/08
Message-ID: <b45fb1a20806241316i281cdb67q477f39acb6124e17@mail.gmail.com>

Sorry to anyone I may have missed in the attendance.

Valerie Frechette
Interlibrary Loan Department
Central Maine Community College
(207)755-5335
vfrechette at cmcc.edu

Minerva/Solar Cataloging Users Meeting
Husson College
May 16, 2008

Present: Anne Berleant, Witherle Memorial; Barbara Bibro, Maine InfoNet; Pat
Bishop, EMMC; Deborah Buker, Baxter Memorial; Bonnie Collins, Maine InfoNet;
Ellen Conway, Falmouth Memorial and Maine InfoNet; Mae Corrion, Jesup
Memorial; Valerie Frechette, tcc; Katie Greenman, tce; Debbie Hensler, Maine
InfoNet; Diane Hanscom, Husson; Brian Richards, Thomas College; Jim Roy,
mso; Kim Slocomb, Rockport; Joyce Wiebe, Orono; Holly Williams, Pittsfield.

Announcements from Bonnie Collins:

      There will be no more refreshments provided by Minerva for future
meetings.
Bonnie will be sending an email to library directors asking them to come to
meetings with emphasis on the next three meetings. She suggested that
catalogers ask their directors for feedback and suggestions on problems they
see in the catalog and what changes they think are needed.
Future name authority / subject authority workshops taught by Bonnie will be
changed to subject heading workshops only. Check the Maine State Library
calendar for dates.
Graphic novel guidelines were handed out to those in attendance. Bonnie says
she will post them to the website.
Minerva Cataloging Standards Committee:

Chair Katherine Morgan was unable to attend the meeting so Bonnie Collins
presented her report. A handout was provided for the attendees outlining
what the Standards Committee is recommending to the Executive Committee on
May 21, 2008, clarifications, and what the Standards Committee is working on
now. The Committee welcomes suggestions from catalogers.

Recommendations to the Executive Committee include requiring that each
library send a cataloger to at least three meetings a year. The Standards
Committee is considering using Web Junction for web based meetings in the
future to cut down on travel.

Ellen Conway is recommending to the EC an Acceptable Standards Policy. Ellen
will provide a copy of here proposal on MinervaCats and welcomes
suggestions.

?         Two clarifications provided concern Maine authors and DVD sets.
The MARC 545 field is used for noting a Maine author's or illustrator's
responsibility for a work. Bonnie reminded the group that Subject Headings
should only be used in cases where a book is about a Maine author not when a
book is written by a Maine author. Example: 545 0_Maine author. Kate
Braestrup is a chaplain for the Maine Game Wardens.

?         The Standards Committee is asking catalogers who break up DVD sets
to note in their volume fields the disc number. Example: disc 2. If there is
a bonus DVD included in a set that is circulated separately then "bonus
disc" should be used in the volume field. If you plan to circulate an entire
DVD set then you should add "complete set" to the volume field.

The Standards Committee is working on revising rules for using MARC 791,
which is used for Special Collections. The Committee is also evaluating a
trial mentoring program. Any cataloger who wishes to be a mentor or mentee
should contact Katherine at norcat at norway.lib.me.us or Ellen at
econway54 at gmail.com. Carin Dunay from SMCC also offered her services for
anyone who is interested.

Report from Deb Hensler:
When bringing in records from remote, Deb said it would be a good idea to
use MaineCat records if they are available. This will help limit the number
of duplicates in the MaineCat.
Maine InfoNet is discussing having centralized cataloging. Libraries would
be able to opt in or opt out. It will probably be fee based.
The Maine InfoNet Board wants to set up statewide mentoring programs for
cataloging, serials, circ., etc. Deb said to email her for non-cataloging
training.
Deb asked that people try to get help using the list serves and the help
manual for problems first before contacting her.
Deb reported from IUG on the new 2007 III release. She said that we would
probably upgrade sometime in the summer. The new release will allow
librarians to print spine labels using templates. Another feature is that
changes to bib records can be tracked using login initials. She does not
recall any major changes effecting Solar.

Report from Ellen Conway:
Ellen says that she is seeing some improvement in the state of the catalog.
Ellen reminded people to take out the 001 field if it contains non-OCLC
numbers. If there is a DLC in the 003 field than the 001 probably contains a
Library of Congress number that should not be there. To verify whether a
number is an OCLC number you can use the World Cat site:
http://www.worldcat.org. You can enter the OCLC number into the first search
box on the main page.
Ellen also reminded people to remove all 090 and 900 fields from records
except, 929, 949, 907, 902.

MARC 400 fields:
Bonnie gave some brief instruction on the proper use of the 440 and 490
series fields.
440 is used for a series that has no author.  Examples:  "The Library of
America" or "Penguin Lives Series".  These series are composed of many books
by many different authors.

The LC documentation for the 490 field says "A series statement is recorded
in field 490 when either it is given no added entry in the record (an
untraced series) or is given an added entry in a form that differs from the
series statement appearing on the item. One of fields 800-830 (Series added
entries) is used in conjunction with field 490 when the series is to be
traced differently."

In other words, the 490 field is used 2 different ways:
1)  for a series that is not traced (indexed) in the OPAC.  For this, use
first indicator 0 and second indicator is blank.
2)  for a series that is traced differently than the series title as it
appears on the material.  Example:  a book that is part of Stephen King's
series will give the series title simply as "Dark Tower".  However, checking
LC authorities shows that the authority record names the series as "King,
Stephen,|d1947-|tDark tower".  When using the 490 in this manner, the first
indicator is 1 and the second is blank.

Therefore the bib record for Wastelands, vol. 3 of the Dark Tower series has
the following 490:
490 1   The Dark tower ;|v3. It must also then give the series title
correctly in an 800 field as follows: 800 1   King, Stephen,|d1947-|tDark
tower ;|v3.

Submitted by Valerie Frechette
Central Maine Community College
vfrechette at cmcc.edu



-- 
Ellen M. Conway
Maine InfoNet Cataloging Consultant
797-9464, cell ph. 329-5443
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From helent at topshamlibrary.org  Wed Jun 25 10:32:08 2008
From: helent at topshamlibrary.org (Helen Tomer)
Date: Wed, 25 Jun 2008 10:32:08 -0400
Subject: [MinervaCats] 260 field on book
Message-ID: <000301c8d6d0$4057b2d0$c1071870$@org>

Hi catalogers,

 

I noticed that our copy of "An Absolute Scandal" on bib# 24974675 has a
copyright of 2007 and the bib has 2008.

 

Everything else matches our copy with the bib.  Would you please take a look
at your copy and let me know which date your book shows?

 

Thanks,

Helen

 

jml  ,otp  ,ric  ,sca  ,tml

 

Helen M. Tomer

Topsham Public Library

25 Foreside Road

Topsham, ME  04086

207-725-1727

helent at topshamlibrary.org

 

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