[MinervaCats] Status Question

[Ulla Messerschmidt]

Hi Lisa,
We put a note field in the item record for everything we add.
Current "on order" recods only have the year, i.e. 2008 and 
we add the month when we receive the item. 

Yes, it is important to be consistent for listmaking purposes. 
Our note for items received in June is 200806.

Ulla
TML

"Hensler, Deborah" <Deborah.Hensler at maine.gov> writes:
>Hi, Lisa,
>
>If you're creating a list based up Create Date, which you probably are
>for new items, records that were created before the period in which you
>actually received the item will not show up.
>
>One way to handle this would be to add a note to each item that was
>created earlier. The note could be something as simple as "9/08" -- I'd
>create a macro even for something as simple as this because if you
>mistakenly enter 9-08 on one item it won't show up on your list. When
>you create the list, look for items in the date range OR items with Note
>equal to 9/08. You'll pick up any items that were added in that date
>range that didn't already have an item record created with an "on order"
>status plus any that were created early and just added that month.
>
>I'm not sure if you've received any replies to this question from others
>who are doing this, but this is how I would probably do it if I were
>still cataloging.
>
>Deb 
>
>
>______________________________
>Deborah Hensler
>Library Systems Specialist, Maine InfoNet
>Maine State Library
>64 State House Station
>Augusta, ME 04333
>207-287-5620 or 1-800-322-8899
>207-287-5624 - fax
>207-592-1825 - mobile
>http://www.maine.gov/infonet/
>
>-----Original Message-----
>From: minervacats-bounces at informe.org
>[mailto:minervacats-bounces at informe.org] On Behalf Of Lisa Gallant
>Sent: Thursday, June 05, 2008 2:07 PM
>To: minervacats at lists.maine.gov
>Subject: [MinervaCats] Status Question
>
>If anyone is using the status as "on order" or "consider" when creating
>item records, I was wondering if you could share some of your knowledge
>with me.  I work in a school department and do the bulk of my book
>orders
>in June, but am unable to process the shipment until the fall.  Because
>this may take a couple of months to get all the books entered, I would
>like to start entering the books now as I order them and put the status
>as
>"on order".  The problem I am running into is that when I create a new
>book list each month, the books that were entered as "on order" in
>previous months do not show up on the current months list.  Does anyone
>have any suggestions?
>
>Lisa Gallant
>Library Media Services
>York School Department
>30 Organug Road
>York, ME  03909
>(207) 363-7887
>
>
>------------------------------------------------------------------------
>-------------------------
>CONFIDENTIALITY NOTICE: This e-mail message, including any attachments,
>is
>for the sole use of the intended recipient(s) and may contain
>confidential
>and privileged information. Any unauthorized review, use, disclosure, or
>distribution is prohibited.  If you are not the intended recipient,
>please
>contact the sender by reply e-mail and destroy/delete all copies of the
>original message.
>------------------------------------------------------------------------
>-------------------------
>
>_______________________________________________
>MinervaCats mailing list
>MinervaCats at lists.maine.gov
>http://mailman.informe.org/mailman/listinfo/minervacats
>
>
>
>_______________________________________________
>MinervaCats mailing list
>MinervaCats at lists.maine.gov
>http://mailman.informe.org/mailman/listinfo/minervacats



Ulla Messerschmidt
Technical Services Librarian
Thomas Memorial Library
6 Scott Dyer Road
Cape Elizabeth, ME 04107
(207) 767-2273 ext, 290
umesserschmidt at thomas.lib.me.us

-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://mailman.informe.org/pipermail/minervacats/attachments/20080609/a0b070bb/attachment.html