From annr at lithgow.lib.me.us Tue Nov 4 10:28:51 2008 From: annr at lithgow.lib.me.us (Ann Russell) Date: Tue, 04 Nov 2008 10:28:51 -0500 Subject: [MinervaCats] Kovel's antiques - price list, now guide In-Reply-To: References: Message-ID: <200811041529.mA4FT6BG030545@basalt.its.maine.edu> Good Morning, In the process of adding our new edition of Kovel's antiques & collectibles price list (bib. #b23732878), I realized that the newest (2009) edition has been renamed, and is larger - now called Kovel's antiques & collectibles price guide (bib. #b26696496). I brought in a new bib. record, and those libraries who have received the 2009 edition might want to double check the title, and perhaps join the Lithgow record. Thank you all, Ann Ann Russell Technical Services Lithgow Public Library 45 Winthrop Street Augusta, ME 04330 (207) 626-2415 -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081104/eb67b914/attachment.html From kmadden at patten.lib.me.us Wed Nov 5 19:57:04 2008 From: kmadden at patten.lib.me.us (Kimberly Madden) Date: Wed, 5 Nov 2008 19:57:04 -0500 Subject: [MinervaCats] Just Breathe by Susan Wiggs Message-ID: <001701c93faa$9899db60$1f01a8c0@patten.lib.me.us> Hey Cats, Should the few cartoon strips that show up occasionally between some of the chapters in Susan Wiggs new novel Just Breathe be listed as illustrations? ??? Kimberly Kimberly Madden Head of Technical Services Patten Free Library 33 Summer Street Bath, Maine 04530 207-443-5141 www.patten.lib.me.us -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081105/df96a86d/attachment.html From econway54 at gmail.com Thu Nov 6 02:10:13 2008 From: econway54 at gmail.com (econway54@gmail.com) Date: Wed, 05 Nov 2008 23:10:13 -0800 Subject: [MinervaCats] missing material types Message-ID: <0016361e86c0f3d574045afffcae@google.com> Attn: APL, BBH, BFL, BML, CAM, OTP, EDL, GAR, LUD, SPP, RIC, RPL, SCA, TCC, UNI, WAR The bib records listed below lack the material type. Please remember to enter the material type when importing nonprint records from remote databases. Thanks, Ellen LOCATION*RECORD #(BIBLIO) apl *b2662087x bbh *b26663132 bfl *b26594146 bml *b26643935 bmlj *b2659349x cam,otp,spp,wpl*b26668312 edl,warj*b2660372x gar *b26675766 gar *b2667578x gar *b26675791 gar *b26675808 lud *b26685991 otpj,warj*b26603767 ric *b26657843 rplj *b26615903 rplj *b26616397 rplj *b26616488 rplj *b2661666x rplj *b26617638 rplj *b26618187 rplj *b26618527 sca *b26622737 ski *b26603639 ski *b26612045 sos,som*b26650332 spp *b26607864 spp *b26655378 tcc *b26630084 tcc *b26634855 uni *b26559626 uni *b26559717 -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081105/0af639d5/attachment.html From Deborah.Hensler at maine.gov Thu Nov 6 10:09:50 2008 From: Deborah.Hensler at maine.gov (Hensler, Deborah) Date: Thu, 6 Nov 2008 10:09:50 -0500 Subject: [MinervaCats] Cataloger's meeting Friday Message-ID: <3233E4190E74E84CB8BB502705B83EFF043DC91F@SOM-TEAQASMAIL1.som.w2k.state.me.us> The next Minerva/SOLAR cataloger's meeting is scheduled for tomorrow at Husson College from 10-12:30. I had closed the registration too early, but have opened it back up in case there you haven's signed up but want to attend. I'm still catching up so the agenda is not quite ready. If there's anything you'd like to see discussed, please try to send it to me my 3pm today. We will be doing a short review of the Serials Module. Thanks, and hope to see you tomorrow, Deb ______________________________ Deborah Hensler Library Systems Specialist, Maine InfoNet Maine State Library 64 State House Station Augusta, ME 04333 207-287-5620 or 1-800-322-8899 207-287-5624 - fax 207-592-1825 - mobile http://www.maine.gov/infonet/ Please submit new support issues at http://espresso.ums.maine.edu:8088/ Issues can also be submitted via email to maineinfonet at maine.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081106/b377be2b/attachment.html From berek at tds.net Sun Nov 9 21:22:51 2008 From: berek at tds.net (John R. Clark) Date: Sun, 9 Nov 2008 21:22:51 -0500 Subject: [MinervaCats] Z39.50 updates References: <200810281443.m9SEhRS3011257@quartz.its.maine.edu> Message-ID: <79D8C465FC2F4EB1BE5FEF5DB1FD2CA0@ownerxpmedia> Good evening, I have added the six new Z39.50 access points and removed the ones I was told were not working. Please let me know if anything isn't working. Regards, John Clark John R. Clark, M.ED, MLIS-Librarian, Hartland, Maine http://sennebec.livejournal.com/ -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081109/fc8ec25a/attachment.html From collins1942 at mac.com Mon Nov 10 12:14:54 2008 From: collins1942 at mac.com (Bonnie Collins) Date: Mon, 10 Nov 2008 12:14:54 -0500 Subject: [MinervaCats] Best remote records to use Message-ID: <9106229399836266772995563446740196356-Webmail@me.com> The agenda at last Friday's Cataloger User Group meeting included a discussion concerning records to prefer when importing a remote record. We misspoke when saying the first source to use when importing is MaineCat. Ursus is the preferred source for records not MaineCat. Hope this did not cause problems for those who attended the meeting. The minutes will be amended to reflect this change and anyone viewing the DVD of the meeting should keep this in mind. If you have questions contact me at bcollins at gwi.net or email Ellen Conway. Bonnie Collins From econway54 at gmail.com Tue Nov 11 20:52:27 2008 From: econway54 at gmail.com (Ellen Conway) Date: Tue, 11 Nov 2008 20:52:27 -0500 Subject: [MinervaCats] missing material type Message-ID: Attn: anl, cml, opl, ric, rpl, sca, ski, spp, uni, wpl The bib records listed below are missing the material type. Thanks for taking care of these as soon as possible, Ellen anl *b26705862 cml *b26692971 cml *b26708565 opl,ric*b26699527 ric *b26699497 rpl *b26691012 sca *b26700682 sca *b26700736 ski *b26703993 spp *b26704559 spp *b26704560 uni *b26701376 wpl *b26707718 wplj *b26691061 -- Ellen M. Conway Maine InfoNet Cataloging Consultant -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081111/8154b659/attachment.html From econway54 at gmail.com Wed Nov 12 07:17:48 2008 From: econway54 at gmail.com (Ellen Conway) Date: Wed, 12 Nov 2008 07:17:48 -0500 Subject: [MinervaCats] authority processing b26686454 - b26708681 Message-ID: The latest batch of new bib records will be exported to MARCIVE this evening for overnight authority processing. The bib records in this file are b26686454 through b26708681. Please do not edit these bib records until after 12:00 am, Thursday, November 13. (You may still attach items to these bibs.) In order to make these bibs easier for catalogers to identify I have inserted a 949 field in each one that states "IN AUTHORITY PROCESSING". This field will be deleted after the bibs are reloaded. Thanks for your cooperation. -- Ellen M. Conway Maine InfoNet Cataloging Consultant -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081112/6df10c7d/attachment.html From econway54 at gmail.com Wed Nov 12 07:18:40 2008 From: econway54 at gmail.com (Ellen Conway) Date: Wed, 12 Nov 2008 07:18:40 -0500 Subject: [MinervaCats] 9xx fields in bib records Message-ID: Attn: and, anl, bfl, cml, lpl, mso, wpl, jml, lol, ski, sos, sow, spp, tcc, tck, wel The records below are recently created bibs with miscellaneous 9xx fields that were not deleted when they were imported. 9xx fields such as 924, 925, 938 and so on should be removed from new bibs before they are saved to the Minerva catalog. These fields usually contain local information that is pertinent only to the system that created it. The only 9xx fields that should appear in Minerva records are 902 and 907, resulting from Marcive processing; 929, which contains the initials of the importing library; and 949, a temporary field that I use to indicate if the record is in authority processing. All other 9xx fields should be deleted. I have globally removed the inappropriate 9xx's from the below records, but since it is a very time-consuming task, I ask that you remember this step before saving new bibs. Thanks, Ellen and b26693069 and b26693070 anl,and b26693082 anl,and b26693094 anl,and b26693100 anl,and b26693112 and b26693124 and b26699230 anl,and b26699680 anl b26693008 anl,and b26693082 anl,and b26693094 anl,and b26693100 anl,and b26693112 anl,and b26699680 bfl b26698675 cml,lpl,mso,spp,wpl b26699771 cml b26701431 jml b26702757 jmlj b2670626x jmlj b26706295 lpl b26706118 ski b26703919 sos,sow b26708243 sos,sow b26708309 sos,sow b26708322 sos,sow b26708243 sos,sow b26708309 sos,sow b26708322 spp b26704559 spp b26704560 tcc b2670349x tcc b26706489 tck b26704572 tck b26704584 wel b26691619 -- Ellen M. Conway Maine InfoNet Cataloging Consultant -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081112/6221660a/attachment-0001.html From econway54 at gmail.com Wed Nov 12 07:19:42 2008 From: econway54 at gmail.com (Ellen Conway) Date: Wed, 12 Nov 2008 07:19:42 -0500 Subject: [MinervaCats] call number fields in bib records Message-ID: Attn: and, bbh, bfl, bml, cam, cml, edl, gpl, jml, lit, lpl, mga, mmh, nor, pem, pfl, pit, ric, rpl, ski, sos, sow, tcc, tce, tck, tcn, tcs, tho, uni, war, wit, wlk, wpl, ysh, ysc While preparing new bibs for Marcive processing I found that the following records contained call number fields that had not been removed. Please remember to remove any 090, 092, 099, etc. fields from bib records that are imported from remote databases. These are not used in the Minerva catalog. Remember too that any field with the alpha code "c" on the far left of the Millennium cataloging screen will display as a call number. Any field with code "c" should either be removed or altered. I have gone ahead and globally deleted the 09x fields from the records listed below, but ask that you be attentive to this issue in the future. Thanks, Ellen RECORD #(BIBLIO) LOCATION b26707299 and b26702162 bbh b26692211 bfl b26693239 bfl b26702083 bfl b26699667 bml b26706532 cam b2669492x cml b26705400 cmlj b26703397 cmlj,edl b26697415 gplj b26704420 gplj b26694335 jml b2670268x jml b26689030 lit b26702423 lit b26696393 lpl b2669900x mga b26707354 mmh b2670769x mmh b26703853 nor b26694219 pem b26697658 pem b26705989 pem b26708553 pem b26691668 pfl b2669170x pfl b2669797x pfl b26694104 pit b2668827x ric b26690573 ric b26692284 ric b26692703 rpl b26692788 rpl b26692922 rpl b26703993 ski b26708334 sos,sow b26695923 tcc b26698973 tcc b2670366x tcc b26704961 tcc b26706465 tcc b26696204 tce b26707159 tck b26686594 tcn b26691024 tcs b2669363x tcs b26702654 tho b26687483 uni b26687495 uni b26687501 uni b26688037 uni b26693264 uni b26695303 uni b26698869 uni b26701376 uni b26702095 uni b26690378 war b26701911 war b26707846 war b26698353 wit b26708450 wit b26692405 wlk b26693690 wlk b26693707 wlk b26693793 wlk b26693835 wlk b26694682 wlk b2669184x wpl b26697956 wpl b26699837 wpl b2670772x wpl b26694906 ysh,ysc b26694918 ysh,ysc b26694931 ysh,ysc b26695194 ysh,ysc b26700633 ysh,ysc b26705187 ysh,ysc b26705229 ysh,ysc b26705242 ysh,ysc -- Ellen M. Conway Maine InfoNet Cataloging Consultant -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081112/a6928752/attachment-0001.html From econway54 at gmail.com Wed Nov 12 07:20:26 2008 From: econway54 at gmail.com (Ellen Conway) Date: Wed, 12 Nov 2008 07:20:26 -0500 Subject: [MinervaCats] bib record 856 field Message-ID: Attn: and, asc, asd, bml, bts, cfl, ric, lit, rkd, mga, otp, pem, ric, sjc, ski, swh, tcc, uni, wit, wlk, wpl, ypl, yso, ysm, ysh, ysv Hello again, catalogers, Another task that is being overlooked too frequently involves the 856 field in bib records, providing links to publishers' websites. At past catalogers meetings and in the minutes we have discussed the necessity of changing the subfield |3 to subfield |z. This small step makes a significant difference in the OPAC display of these records. Please remember to do this. The records below had subfield |3 in the 856 fields. Again, I have globally changed these records, but remind you to make this change yourselves in the future. Thanks, Ellen LOCATION RECORD #(BIBLIO) and b26690640 asc,asd b26704651 bml b26689571 bml b26707081 bml b26708036 bmlj b2670318x bmlj b26703312 bts b26691280 bts b26691383 bts b26695212 bts b26695224 cfl,ric b26692260 lit,rkd b26703385 mga b2669900x otp b26702745 pem b26706234 ric b2669007x ricj b26698754 sjc b26697464 sjc b26697488 sjc b26697506 sjc b26697518 sjc b2669752x sjc b26697531 sjc b26697543 sjc b26697580 ski b26703919 swh b26691504 tcc b26692351 tcc b26693586 tcc b26693628 tcc b26695534 tcc b26695984 tcc b26699205 tcc b26703774 tcc b26703841 tcc b26703932 tcc b26703956 tcc b26704067 uni b26695285 uni b26695352 uni b26695388 uni b26697713 wit b2669833x wlk b26694682 wlk b26708164 wpl b2670772x ypl b26689923 yso,ysc b26689388 yso,ysc b2668939x ysm,ysc b26693306 ysm,ysc b2669332x ysm,ysc b26693331 ysm,ysc b26693343 ysm,ysc b26693422 ysm,ysc b26693434 ysm,ysc b26693458 ysm,ysc b2669346x ysm,ysc b26693471 ysm,ysc b26693495 ysm,ysc b26693525 ysm,ysc b26693537 ysm,ysc b26693550 ysm,ysc b26693562 ysm,ysc b26693574 ysh,ysc b26694864 ysh,ysc b2669489x ysh,ysc b26694906 ysh,ysc b26694918 ysh,ysc b26694931 ysm,ysc b26696617 ysm,ysc b26696630 ysm,ysc b26698225 ysm,ysc b26698328 ysm,ysc b26698341 ysm,ysc b26698365 ysm,ysc b26698377 ysm,ysc b26698389 ysh,ysc b26698560 ysc,ysv b26700062 ysc,ysv b2670013x ysh,ysc b26705187 ysh,ysc b26705229 ysh,ysc b26705242 ysh,ysc b26705254 ysh,ysc b26707457 -- Ellen M. Conway Maine InfoNet Cataloging Consultant -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081112/f62eb2c2/attachment-0001.html From helent at topshamlibrary.org Wed Nov 12 10:56:46 2008 From: helent at topshamlibrary.org (Helen Tomer) Date: Wed, 12 Nov 2008 10:56:46 -0500 Subject: [MinervaCats] Wrong items on bib Message-ID: <004901c944df$4469f400$cd3ddc00$@org> While I was looking at our own copy of "Kit's Wilderness" attached to bib14059976, I noticed other items attached to this sound recording bib that were books. The libraries listed below might want to check their item to see if they belong on this bib. bai , bflj , cam , gar , gplj , hobj , jmlj , litj , opl , ricj , rkd , roc , sca , sos , sppj , soe , tml , warj , wplj Thanks! Helen M. Tomer Topsham Public Library 25 Foreside Road Topsham, ME 04086 207-725-1727 helent at topshamlibrary.org -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081112/4b8faa50/attachment.html From umesserschmidt at thomas.lib.me.us Wed Nov 12 11:28:59 2008 From: umesserschmidt at thomas.lib.me.us (Ulla Messerschmidt) Date: Wed, 12 Nov 2008 11:28:59 -0500 Subject: [MinervaCats] Wrong items on bib In-Reply-To: <004901c944df$4469f400$cd3ddc00$@org> References: <004901c944df$4469f400$cd3ddc00$@org> Message-ID: Thanks Helen, Our copy is the book on cassette so it belongs in this record. bai, cam, gar, ob, ric, soe and war seem to be books. jml's copy has the CD item type opl's copy might belong in the Large Print bib. Ulla Ulla Messerschmidt Technical Services Librarian Thomas Memorial Library 6 Scott Dyer Road Cape Elizabeth, ME 04107 (207) 767-2273 ext, 290 umesserschmidt at thomas.lib.me.us While I was looking at our own copy of ?Kit?s Wilderness? attached to bib14059976, I noticed other items attached to this sound recording bib that were books. The libraries listed below might want to check their item to see if they belong on this bib. bai , bflj , cam , gar , gplj , hobj , jmlj , litj , opl , ricj , rkd , roc , sca , sos , sppj , soe , tml , warj , wplj Thanks! Helen M. Tomer Topsham Public Library 25 Foreside Road Topsham, ME 04086 207-725-1727 Ulla Messerschmidt Technical Services Librarian Thomas Memorial Library 6 Scott Dyer Road Cape Elizabeth, ME 04107 (207) 767-2273 ext, 290 umesserschmidt at thomas.lib.me.us -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081112/86a65db4/attachment.html From Deborah.Hensler at maine.gov Thu Nov 13 13:26:34 2008 From: Deborah.Hensler at maine.gov (Hensler, Deborah) Date: Thu, 13 Nov 2008 13:26:34 -0500 Subject: [MinervaCats] FW: New Location ticket Message-ID: <3233E4190E74E84CB8BB502705B83EFF044C7EC0@SOM-TEAQASMAIL1.som.w2k.state.me.us> There has been some confusion when submitting a ticket for a new location, so Tim Pellett just make a couple of changes that should make it easier . In the "Location Code" field, enter the 5-letter code you would like, e.g., libnf, librf, etc. If that location code is already taken, of if it's inconsistent with your other codes, I will ask you about it before adding the new code. And example of an inconsistency would be if all of your juvenile materials begin with libj* and you request a new code with the j as the 5th instead of the 4th character. Being consistent this way if helpful if you want to run a list of all of your juvenile locations. If they all start with libj, you can use that format (item...location...starts with...libj) to create the list, rather than adding a line for each separate location code. I will ask, though, because you may have a reason for the specific code request that isn't obvious to me. In the "Include in scopes" field, enter either your library's main scope (main or Maine Public Library, e.g.) or Juvenile or Children's Collection if you have a children's collection scope. It may seem obvious to you, but I don't want to have to look up whether or not your library has a children's scope and then assume which scope a new location should be added to -- it's a lot more work and time to change it than it is to add it to the correct scope to from the beginning. "Display Name" is asking how you want the new location to be displayed in the OPAC. Should it say Maine PL Juvenile DVDs or Maine PL Children's DVDs? In the "Enter loan rule number or location it should loan like" field, enter the specific loan rule number if you know it. If not, enter an existing location that the new location should behave like for lending. For example, if you are creating a new section for Maine Fiction that should loan like your libfi (Library Fiction) location, enter either the 5-letter code or location name. Please let me know if you have any questions. Thanks, Deb ______________________________ Deborah Hensler Library Systems Specialist, Maine InfoNet Maine State Library 64 State House Station Augusta, ME 04333 207-287-5620 or 1-800-322-8899 207-287-5624 - fax 207-592-1825 - mobile http://www.maine.gov/infonet/ Please submit new support issues at http://espresso.ums.maine.edu:8088/ Issues can also be submitted via email to maineinfonet at maine.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081113/0163dd2e/attachment.html From Deborah.Hensler at maine.gov Tue Nov 18 14:41:49 2008 From: Deborah.Hensler at maine.gov (Hensler, Deborah) Date: Tue, 18 Nov 2008 14:41:49 -0500 Subject: [MinervaCats] Missing meeting DVD Message-ID: <3233E4190E74E84CB8BB502705B83EFF044C840A@SOM-TEAQASMAIL1.som.w2k.state.me.us> Dear Minervians, I had requested one of the first cataloging meeting DVDs for Pembroke Library on my record before they went live with online requesting. After they went live for online requesting they were able to send the DVD on it's way without having to send it back to me. But, that DVD now has a status of PAID and I'm the last patron listed. Lithgow, the "owning" library since Ann Russell catalogs the meeting DVDs, has not received payment and I don't know why it has that status or where it is. Pembroke is verifying that they did indeed send it. In the meantime, please check to see if your library is in possession of a copy of the Minerva/SOLAR cataloger's meeting DVD from 7/18/08, barcode 32019021112695 and let me know. The two other DVDs of that meeting are current IN TRANSIT. SOS, BFL, and SCA all have item-level holds on this copy; you should move your holds to one of the other copies since this one is currently MIA. Thanks, Deb ______________________________ Deborah Hensler Library Systems Specialist, Maine InfoNet Maine State Library 64 State House Station Augusta, ME 04333 207-287-5620 or 1-800-322-8899 207-287-5624 - fax 207-592-1825 - mobile http://www.maine.gov/infonet/ Please submit new support issues at http://espresso.ums.maine.edu:8088/ Issues can also be submitted via email to maineinfonet at maine.edu (please include your phone number) -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081118/da8b7690/attachment.html From Deborah.Hensler at maine.gov Tue Nov 18 14:59:39 2008 From: Deborah.Hensler at maine.gov (Hensler, Deborah) Date: Tue, 18 Nov 2008 14:59:39 -0500 Subject: [MinervaCats] missing meeting DVD barcode correction Message-ID: <3233E4190E74E84CB8BB502705B83EFF044C8418@SOM-TEAQASMAIL1.som.w2k.state.me.us> I had the wrong barcode number in my message about the missing Minerva/SOLAR cataloging meeting DVD. The one with a status of PAID is copy 1, barcode 32019021112307 -- please let me know if you have it. Thanks, Deb ______________________________ Deborah Hensler Library Systems Specialist, Maine InfoNet Maine State Library 64 State House Station Augusta, ME 04333 207-287-5620 or 1-800-322-8899 207-287-5624 - fax 207-592-1825 - mobile http://www.maine.gov/infonet/ Please submit new support issues at http://espresso.ums.maine.edu:8088/ Issues can also be submitted via email to maineinfonet at maine.edu (please include your phone number) -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081118/376fbe85/attachment.html From susan.taylor at edythedyer.lib.me.us Tue Nov 18 16:07:57 2008 From: susan.taylor at edythedyer.lib.me.us (Susan Taylor) Date: Tue, 18 Nov 2008 16:07:57 -0500 Subject: [MinervaCats] Question about suppressing records Message-ID: <0A4AD4F9C11844FBA385112950243999@CircLeft> We want to suppress items that have been billed from the OPAC. We marked them suppressed in the Item Record and removed our initials from the Bib Record, but our initials magically re-appeared on the Bib Record! Now when the OPAC is scoped to just our items the Bib Record info shows up with no Item Record info, which is more confusing to the patrons than trying to make them see the three year old past due date. Any advise on how we can do this? Susan Taylor Edythe Dyer Library 269 Main Rd. N. Hampden -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081118/fdd16e97/attachment.html From helent at topshamlibrary.org Tue Nov 18 18:31:34 2008 From: helent at topshamlibrary.org (Helen Tomer) Date: Tue, 18 Nov 2008 18:31:34 -0500 Subject: [MinervaCats] large print book Message-ID: <000001c949d5$cb5a1530$620e3f90$@org> Hi, Could the libraries below please check the number of pages in their copy of "The Gate House" by Nelson DeMille? The bib record shows 677 pages and the book I have has 918 pages. Everything else on my book matches the bib(b26681316). Thanks, Helen Helen M. Tomer Topsham Public Library 25 Foreside Road Topsham, ME 04086 207-725-1727 helent at topshamlibrary.org -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081118/3d9e5345/attachment.html From vfrechette at cmcc.edu Wed Nov 19 09:24:50 2008 From: vfrechette at cmcc.edu (Frechette, Valerie) Date: Wed, 19 Nov 2008 09:24:50 -0500 Subject: [MinervaCats] Question about suppressing records References: <0A4AD4F9C11844FBA385112950243999@CircLeft> Message-ID: <5E22A854C24AF74B9C9D6823F3C35FF1028F09B5@cm-intranet.CMCC.EDU> If you have an item attached to a bib record Millennium automatically makes sure your initials appear in the bib record when it updates. The way we handle billed items here is to add a charge manually under the patron's account giving the details of the name of the book and what ever else we feel is necessary. Then we clear the item from the patron's record and delete the item record. That is the best way I have found to accomplish what you want to do. Valerie Frechette Interlibrary Loan Department Central Maine Community College (207)755-5335 vfrechette at cmcc.edu ________________________________ From: minervacats-bounces at informe.org on behalf of Susan Taylor Sent: Tue 11/18/2008 4:07 PM To: minervacats at lists.maine.gov Subject: [MinervaCats] Question about suppressing records We want to suppress items that have been billed from the OPAC. We marked them suppressed in the Item Record and removed our initials from the Bib Record, but our initials magically re-appeared on the Bib Record! Now when the OPAC is scoped to just our items the Bib Record info shows up with no Item Record info, which is more confusing to the patrons than trying to make them see the three year old past due date. Any advise on how we can do this? Susan Taylor Edythe Dyer Library 269 Main Rd. N. Hampden -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081119/bac9ba58/attachment-0001.html From umesserschmidt at thomas.lib.me.us Wed Nov 19 09:39:46 2008 From: umesserschmidt at thomas.lib.me.us (Ulla Messerschmidt) Date: Wed, 19 Nov 2008 09:39:46 -0500 Subject: [MinervaCats] large print book In-Reply-To: <000001c949d5$cb5a1530$620e3f90$@org> References: <000001c949d5$cb5a1530$620e3f90$@org> Message-ID: Hi, Hi cam, fml, lpl and mca, I took the liberty to change the paging to 918, as the regular print has 677 pages and all remote libraries, except for Library of Congress has 918 pages. Ulla TML Could the libraries below please check the number of pages in their copy of ?The Gate House? by Nelson DeMille? The bib record shows 677 pages and the book I have has 918 pages. Everything else on my book matches the bib(b26681316). Thanks, Helen Helen M. Tomer Topsham Public Library 25 Foreside Road Topsham, ME 04086 207-725-1727 Ulla Messerschmidt Technical Services Librarian Thomas Memorial Library 6 Scott Dyer Road Cape Elizabeth, ME 04107 (207) 767-2273 ext, 290 umesserschmidt at thomas.lib.me.us -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081119/7b21105b/attachment.html From collins1942 at mac.com Wed Nov 19 09:49:53 2008 From: collins1942 at mac.com (Bonnie Collins) Date: Wed, 19 Nov 2008 09:49:53 -0500 Subject: [MinervaCats] Adding URSUS records to Minerva Message-ID: <145369587309761987442036649765840476203-Webmail@me.com> I recently received a question concerning whether or not URSUS records are from OCLC. We did discuss this at a recent Catalogers Users meeting but perhaps some of you missed the information. All URSUS records are OCLC records but they lack a 003 field indicating this. When adding an URSUS record to the database be sure to add a 003 OCoCL field to the record so everyone will be able to identify the it as an OCLC record. Also please note that any questions or comments you have for me should be directed to bhcollins at gwi.net. I only use my web mail address to post notices. Bonnie Collins From Deborah.Hensler at maine.gov Wed Nov 19 12:05:24 2008 From: Deborah.Hensler at maine.gov (Hensler, Deborah) Date: Wed, 19 Nov 2008 12:05:24 -0500 Subject: [MinervaCats] missing meeting DVD mystery solved! Message-ID: <3233E4190E74E84CB8BB502705B83EFF044C8562@SOM-TEAQASMAIL1.som.w2k.state.me.us> Jen at South Portland Schools let me know she received the DVD in today's delivery!!! It's still showing with a status of PAID, but after she watches it and scans it through Check In she'll be able to clear that status and send it to whoever's next on the list. Thanks, Deb ______________________________ Deborah Hensler Library Systems Specialist, Maine InfoNet Maine State Library 64 State House Station Augusta, ME 04333 207-287-5620 or 1-800-322-8899 207-287-5624 - fax 207-592-1825 - mobile http://www.maine.gov/infonet/ Please submit new support issues at http://espresso.ums.maine.edu:8088/ Issues can also be submitted via email to maineinfonet at maine.edu (please include your phone number) -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081119/cd0c60f3/attachment.html From jbolduc at gpl.lib.me.us Wed Nov 19 13:33:29 2008 From: jbolduc at gpl.lib.me.us (Janet Bolduc) Date: Wed, 19 Nov 2008 13:33:29 -0500 Subject: [MinervaCats] Help with Journal Circ Stats Message-ID: Hey everyone, My library director has asked me to check the circ stats for our serials so we can decide which journals are being used the most, etc. However, for the life of me I cannot figure out how to get the combined circ stats for each journal (counting the circulation figures for all our items linked to a single journal). Hoping any serials or statistics experts can give me some advice! Janet S. Bolduc Gardiner Public Library -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081119/c4136723/attachment.html From norcat at norway.lib.me.us Wed Nov 19 14:55:40 2008 From: norcat at norway.lib.me.us (Katherine R. Morgan ) Date: Wed, 19 Nov 2008 19:55:40 +0000 Subject: [MinervaCats] author check for b14681377 "Arthur and the popularity test" Message-ID: <20081119195540.we07cnvmnocs0oo4@mail.msln.net> Could libraries asg ,asd ,bmlj ,hobj ,lplj ,litj ,lud ,ric ,ukv ,sca ,sos ,sod ,soi ,sow ,tplj ,ukm check to see if Marc Brown or Stephen Krensky is the author listed on the title page of "Arthur and the popularity test" b14681377? The book I have list Stephen Krensky as the author not Marc Brown. Everything else matches. thanks Katherine Katherine R. Morgan Technical Services/Administrative Assistant Norway Memorial Library 207-743-5309 From umesserschmidt at thomas.lib.me.us Wed Nov 19 15:15:24 2008 From: umesserschmidt at thomas.lib.me.us (Ulla Messerschmidt) Date: Wed, 19 Nov 2008 15:15:24 -0500 Subject: [MinervaCats] Large Print problems Message-ID: For: bbh, cam, cml, jml. lpl. lud. mca, opl, otp, pfl, pit, ric, rkd, rpl, ski, swh, tpl, uni, war, wel and wit Hi all, I made a list of items with a call# starting with LP and a material type of "a". Some of these are probably in the wrong bib, but others need the material type fixed and gmd added. The easiest way to find your items would be to search in the OPAC for LP under Dewey - scoped to your own library - and limit to "printed material." They can otherwise be found in list #159 if you want to take a look. Ulla TML Ulla Messerschmidt Technical Services Librarian Thomas Memorial Library 6 Scott Dyer Road Cape Elizabeth, ME 04107 (207) 767-2273 ext, 290 umesserschmidt at thomas.lib.me.us -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081119/48262b23/attachment.html From umesserschmidt at thomas.lib.me.us Thu Nov 20 10:38:12 2008 From: umesserschmidt at thomas.lib.me.us (Ulla Messerschmidt) Date: Thu, 20 Nov 2008 10:38:12 -0500 Subject: [MinervaCats] Books of Lost Tales Message-ID: For: cam, cfl, mca, otp, ric, rpl, spp, wel, wpl, ypl, ysc Hi all, Just added an order record for volume 2 of Books of lost Tales (b10185926) and noticed some missing volume fields. Could you please add yours? Ulla Ulla Messerschmidt Technical Services Librarian Thomas Memorial Library 6 Scott Dyer Road Cape Elizabeth, ME 04107 (207) 767-2273 ext, 290 umesserschmidt at thomas.lib.me.us -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081120/e673aa19/attachment.html From dbuker at baxter-memorial.lib.me.us Thu Nov 20 11:46:05 2008 From: dbuker at baxter-memorial.lib.me.us (dbuker@baxter-memorial.lib.me.us) Date: Thu, 20 Nov 2008 11:46:05 -0500 Subject: [MinervaCats] author check for b14681377 "Arthur and the popularity test" In-Reply-To: <20081119195540.we07cnvmnocs0oo4@mail.msln.net> References: <20081119195540.we07cnvmnocs0oo4@mail.msln.net> Message-ID: <20081120114605.fl90sa0ioggkgs48@mail.msln.net> Hi Katherine, The title page on our book says A Marc Brown Chapter Book text by Stephen Krensky based on the teleplay by Sandra Willard by the way our ISBN 0316115452 matches the bib as well. I just did a remote search at LC and they show "Arthur and the popularity test /|ctext by Stephen Krensky." I think that you are safe to edit the record. Deb Deborah Buker Technical Services Librarian Baxter Memorial Library 71 South Street Gorham ME 04038 207-839-5031 dbuker at baxter-memorial.lib.me.us Quoting "Katherine R. Morgan " : > Could libraries asg ,asd ,bmlj ,hobj ,lplj ,litj ,lud ,ric ,ukv > ,sca ,sos ,sod ,soi ,sow ,tplj ,ukm check to see if Marc Brown or > Stephen Krensky is the author listed on the title page of "Arthur and > the popularity test" b14681377? The book I have list Stephen Krensky > as the author not Marc Brown. Everything else matches. > > thanks > Katherine > > Katherine R. Morgan > Technical Services/Administrative Assistant > Norway Memorial Library > 207-743-5309 > _______________________________________________ > MinervaCats mailing list > MinervaCats at lists.maine.gov > http://mailman.informe.org/mailman/listinfo/minervacats > From norcat at norway.lib.me.us Fri Nov 21 11:13:15 2008 From: norcat at norway.lib.me.us (Katherine R. Morgan ) Date: Fri, 21 Nov 2008 16:13:15 +0000 Subject: [MinervaCats] author check for b14681377 "Arthur and the popularity test" In-Reply-To: <20081119195540.we07cnvmnocs0oo4@mail.msln.net> References: <20081119195540.we07cnvmnocs0oo4@mail.msln.net> Message-ID: <20081121161315.ausuww2s00w4osg4@mail.msln.net> After receiving several responses it was determined that Krensky is the author of "Arthur and the popularity test" b14681377. I have made the changes. katherine Quoting "Katherine R. Morgan " : > Could libraries asg ,asd ,bmlj ,hobj ,lplj ,litj ,lud ,ric ,ukv > ,sca ,sos ,sod ,soi ,sow ,tplj ,ukm check to see if Marc Brown or > Stephen Krensky is the author listed on the title page of "Arthur and > the popularity test" b14681377? The book I have list Stephen Krensky > as the author not Marc Brown. Everything else matches. > > thanks > Katherine > > Katherine R. Morgan > Technical Services/Administrative Assistant > Norway Memorial Library > 207-743-5309 > _______________________________________________ > MinervaCats mailing list > MinervaCats at lists.maine.gov > http://mailman.informe.org/mailman/listinfo/minervacats > Katherine R. Morgan Technical Services/Administrative Assistant Norway Memorial Library 207-743-5309 From umesserschmidt at thomas.lib.me.us Sat Nov 22 15:48:42 2008 From: umesserschmidt at thomas.lib.me.us (Ulla Messerschmidt) Date: Sat, 22 Nov 2008 15:48:42 -0500 Subject: [MinervaCats] More Large Print problems Message-ID: apl, jml, opl, roc and sca Hi all, Made a list of items with call# starting with Large and bib material type "a". There are 208 of them in list #234 if you want to take a look. Ulla Ulla Messerschmidt Technical Services Librarian Thomas Memorial Library 6 Scott Dyer Road Cape Elizabeth, ME 04107 (207) 767-2273 ext, 290 umesserschmidt at thomas.lib.me.us -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081122/f5581c10/attachment.html From norcat at norway.lib.me.us Mon Nov 24 11:42:01 2008 From: norcat at norway.lib.me.us (Katherine R. Morgan ) Date: Mon, 24 Nov 2008 16:42:01 +0000 Subject: [MinervaCats] Minerva Cataloging Committee Nov Report Message-ID: <20081124164201.lsnybz7bkscgkcgg@mail.msln.net> Hello Catalogers Below you will find the November report on the items the cataloging committee has been working on. Your questions and comments are welcomed. thanks Katherine, chair Minerva Cataloging Standards Committee November 2008 Update Blu-Ray discs Ellen Conway was sent a question about cataloging Blu-Ray discs. The committee decided that Blu-Ray discs will be cataloged as DVDs. The material type is DVD, the GMD id ?videorecording.? To make the Blu-Ray distinct a MARC 538 field will be used that states ?Blu-Ray disc.? Playaways During the September 23, 2008 cataloging users? group meeting the catalogers asked the cataloging committee to make a policy on Playaways. The Playaways need earphones and one battery to play. Some libraries send the earphones and battery while some do not. The committee decided that each Playaway bibliographic record will contain a MARC 538 field note with the following ?requires earphone and AAA battery.? This way, libraries that say they provide earphones and a battery will not be inundated with requests and the Playaways will be cataloged consistently. MARC 791 The committee is still looking at this field. MARC 791 is used by libraries that have special collections that need to be searchable in the OPAC. To use this field a library needs to have approval by the standards committee. Once the committee has a few options we will ask for feedback. The next standards meeting will be in January 2009 after the Catalogers? User Group. Katherine R. Morgan Technical Services/Administrative Assistant Norway Memorial Library 207-743-5309 From norcat at norway.lib.me.us Mon Nov 24 12:57:30 2008 From: norcat at norway.lib.me.us (Katherine R. Morgan ) Date: Mon, 24 Nov 2008 17:57:30 +0000 Subject: [MinervaCats] Minerva Cataloging two new policies Message-ID: <20081124175730.6bz4kgixwwc0kgoc@mail.msln.net> Hello fellow catalogers, This e-mail contains two new policies for Minerva catalogers. The cataloging committee worked hard over the summer and wants to thanks all who gave their feedback to create the policies. As always please e-mail me if you have questions or comments. thanks Katherine, chair At the Executive Committee?s meeting on November 12, 2008 the cataloging committee presented two recommendations, the attendance policy and the application for using MARC 791 field, both were approved. The attendance policy goes into effect January 2009. The overview of the policy is that a library needs to send a cataloger to three meetings or view three taped meetings in one calendar year. If a library does not adhere to the policy then in the following year the library will lose its ability to create new records or bring in records from Z39.50. To regain the abilities lost, a library will need to attend three meetings or the equivalent. At the bottom of this e-mail is the full policy to read and/or print out. Catalogers are urged to bring this new policy to the attention of their library director. The committee feels strongly that with the budget cut for Millennium training, workshops, and cataloging consultant hours that attending the meetings is vital to keep up with current cataloging issues and standards, and with Millennium software updates. The dates for the 2009 meetings are still be decided, but two will be at MSL, Bangor, and two in the south. The application for using MARC 791 is for libraries that need to have special collections searchable in the OPAC. If your library needs to use MARC 791 field, you can get an application by e-mailing the chair, Katherine Morgan at norcat at norway.lib.me.us. The committee will then review the application for approval. This is not a change in how a library uses MARC 791 field. The current policy states that a library needs to apply to the cataloging standards committee to use the 791 field. The application is a necessity for the cataloging committee to use when a library ask for permission to use MARC 791. The application will help the committee to know why a library wants to use the field, and to keep a paper record. Here is the attendance policy: Minerva Cataloging Standards Committee Attending the cataloging users group meetings Some catalogers and library directors have asked the committee to reconsider the requirement of attending three Cataloging Users Meetings per year. They feel that travel time and expenses create a hardship. The committee believes that attending three meetings per year is necessary or the alternative, outline below, to ensure that catalogers are well informed of the need to keep the OPAC clean and in compliance with rules established by Anglo-American Cataloging Rules and standards set by the Minerva cataloging standards committee. In addition, with the FY 09 reduction of Maine InfoNet cataloging consultants? hours, and cataloging classes cancelled the committee feels that attending meetings is crucial to keeping the OPAC clean and keeping catalogers informed of what is happening in Minerva cataloging. The committee understands the difficulties of travel and taking time away from work, but with two meetings each at Maine State Library, Falmouth, and Bangor, attending three meetings annually is feasible. For catalogers unable to attend due to staff, distance, and/or budget issues, they can request a tape of the catalogers? users meeting. A cataloging committee member will keep track of attendance and those requesting a tape to determine which libraries follow the attendance policy. The committee feels that a consequence is necessary to ensure that catalogers are getting important cataloging and Millennium software information. For those that are not adhering to the policy the committee chair will send out an e-mail to the cataloger and library director reminding them of the policy, and that DVDs are available. If the library fails to send catalogers to three meetings or requests DVDs in a calendar year the committee asks that the cataloger/library will lose the ability to create new record, and bring records from the Z39.50 database. To have the ability to import and create new records the cataloger/library will have to attend three meetings or the alternative equivalent. Minerva Cataloging Attendance Policy Minerva catalogers need to attend three meetings per year or the alternative, view the taped meetings, to ensure that they are well informed about cataloging issues and solutions to keep the OPAC clean, and in compliance with rules established by Anglo-American Cataloging Rules and standards set by the Minerva cataloging standards committee. Catalogers unable to attend due to staff, distance, and/or budget issues, they can request a tape of the catalogers? users meeting. The cataloging committee will keep track of attendance and those requesting a tape to determine which libraries follow the attendance policy. If a library misses three meetings in a row, the chair will send an e-mail to the cataloger and library director reminding them of the attendance policy and that tapes are available upon request. The Executive Committee chair will receive a copy of the e-mail. If the library director does not reply then the library loses the ability to create new records and to bring records from Z39.5 by the end of the calendar year. The chair will inform Maine InfoNet staff and the Executive Committee this needs to be done. To regain the ability to create new records and bring in records from Z39.5 then the cataloger needs to attend three meetings to view three tapes. The attendance keeper will notify Maine InfoNet staff and the chair of that the cataloger has come to three meetings or viewed three tapes, and that they can have the ability to create new records and bring in new records from Z39.5. Requesting tapes of cataloging meetings A cataloger can request taped meetings by placing a hold through Millennium. Brief outline of the policy 1. attend 3 meetings (preference) 2. alternative is view 3 meetings 3. committee will keep track of attendance 4. if not three meetings in a row are missed an e-mail will be sent to cataloger and library director 5. if not reply from library director than that library?s ability to bring in records from Z39.5 or create new records will be taken away for the next calendar year 6. to regain the ability to bring records from Z39,5 or create new records the cataloger will need to attend three meetings or view three tapes Katherine R. Morgan Technical Services/Administrative Assistant Norway Memorial Library 207-743-5309 From econway54 at gmail.com Mon Nov 24 20:06:11 2008 From: econway54 at gmail.com (Ellen Conway) Date: Mon, 24 Nov 2008 20:06:11 -0500 Subject: [MinervaCats] authority processing b26708681 - b26727018 Message-ID: The latest batch of new bib records will be exported to MARCIVE this evening for overnight authority processing. The bib records in this file are b26708681 through b26727018. Please do not edit these bib records until after 12:00 am, Wednesday, November 26. (You may still attach items to these bibs.) In order to make these bibs easier for catalogers to identify I have inserted a 949 field in each one that states "IN AUTHORITY PROCESSING". This field will be deleted after the bibs are reloaded. Thanks for your cooperation. -- Ellen M. Conway Maine InfoNet Cataloging Consultant -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081124/4a8aa877/attachment.html From econway54 at gmail.com Tue Nov 25 09:37:33 2008 From: econway54 at gmail.com (Ellen Conway) Date: Tue, 25 Nov 2008 09:37:33 -0500 Subject: [MinervaCats] minutes: Minerva/Solar Cataloging meeting November 7 2008 Message-ID: *Minerva/SOLAR Cataloging Users Meeting* Husson University November 7, 2008 *Present:* Sandra Abbott-Stout, Unity College; Anne Berleant, Witherle Memorial; Pat Bishop, EMMC; Doris Chapman, Portland Museum of Art; John Clark, Hartland Public; Bonnie Collins, Maine InfoNet; Valerie Frechette, CMCC; Katie Greenman, EMCC; Diane Hanscom, Husson; Brittany Harrington, Belfast Free; Deb Hensler, Maine InfoNet; Karen Herrick, Calais Free; John Leavitt, WCCC; Jim Roy, MSLO; Kim Slocomb, Rockport Public; Lynn Uhlman, Old Town Public; Joyce Wiebe, Orono Public; Holly Williams, Pittsfield Public; Kathy Woodside, Jesup Memorial; Brian Richards, Thomas College; Candy Emlen, Southwest Harbor Public. *Announcements:* *Kudos to Jim Roy* for his hand-held videography for today's meeting due to tripod malfunction. *Husson's name change* from College to University was noted. [the name change became official on Oct. 15] *Deb announced that there is a* *state hiring freeze* including the hiring of Jon Forest's replacement, at least through the end of the fiscal or calendar year. The University of Maine will be able to hire a 20 hour/week student worker to help with the online support system ticket requests. Official news to come later. *Ellen said she will accept emails concerning duplicate records* and will work on cleaning up. Going through the ticket procedure is not necessary for duplicates that need to be merged. Ellen's email is econway54 at gmail.com *2009 Schedule* Deb Hensler questioned participants about meeting scheduling preferences for 2009. Consensus reached to continue with 3 locations, 2 meetings each. If no southern location other than Falmouth is available, meetings in Falmouth will be held on Tuesdays. All others will be held on Fridays. Snow dates will be included for winter meetings. Deb Hensler presented the *Cataloging Standards Committee Report* to the Executive Committee in Katherine's absence: *Attendance Policy:* all were familiar with the policy sent out on minervacats for review and feedback. *Marc 791 field*: This field is used by libraries with special permanent collections that they want to be searchable in opac, such as Cornerstones of Science. Featured Lists might be a better option for temporary collections such as the Camden Conference. The Executive Committee will be reviewing the proposal for an application process for the use of the 791 field for a special collection. The simple application requesting the estimated number of records, nature of the collection (permanent or temporary) etc. would be submitted to the Standards Committee for approval. Deb stressed that the 590 field is not to be used and suggested a featured list on a library website as an alternative way to make a collection accessible to patrons. If a college in Maine, such as Unity, wants books by faculty to be searchable, creating a 545 Maine author field or adding to an existing one with a subfield |b note that this person teaches at Unity College is the best way to do this. *Blu-Ray Disc cataloging* (a new but not common videorecording requiring special players) : Use the gmd [videorecording], material type 5 for dvd, and 538 BLU-RAY disc followed by format description. It was noted that new formats may require new material types in the future and further discussion may be necessary. *Playaways:* In response to requests for a standard since libraries have different policies concerning inclusion of battery and earphones, it was decided that those interlibrary loaning playaways would not expect them to be included and that a 538 field be added to the bib record stating "Requires earphones and AAA battery." This will prevent libraries that provide these from being inundated with ILL requests and playaways will be cataloged consistently. It will be up to each library to decide if they want to provide a battery and earphones to their own patrons. *How-To's and Reviews * 1. *Publish/Street Date* [Deb]: To circulate a book before its publishing or street date is in violation of publisher- vendor contracts. It could affect our SCOOP discount contract. Packing slips note the publish/street date when applicable and catalogers need to hold these items from circulation until that date. It was recommended that book processors be reminded to check packing lists and inform the catalogers of any street dates found. 2. *Use of Volume Field* [Ellen]: In order to prevent ILL problems, catalogers are reminded to use the volume field to identify individual discs *IF *an entire set of dvds is *not *being circulated as one item. It will be assumed that all others circulate as a "complete set". This applies to programs in a series or movie and feature discs. Consistency was stressed for the sake of the patron requesting these av materials. If a library breaks up their set of dvds and attaches to a bib with no volume fields (indicating they are complete sets) then the cataloger can notify other libraries on the cat listserv or Ellen so that "complete set" will be added to the volume fields for their item records so the patron can make item level holds. *Also noted that multiple items with separate barcodes* attached to the same bib need to have # put in volume field, i.e. graphic novels that publish under one title with only volume # changes. *[NOTE: that the standard policy affects cataloging aspects. It's up to the circ people to decide whether or not dvd sets can be broken up into individual items.]* *Post meeting note from Deb: *In the discussion about using the volume field, I said I had been asked if the volume field could be listed in it's own column in Millennium to prevent people placing bib requests on items that need an item-level request. While I was correct in saying that the screen, when in "View: Holdings/Bookings" can't be changed to allow that, it's in a separate column when on the "View: Item" screen. So if questioning whether or not a vol. or date at the end of the call number is actually in a separate volume field, just switch the view to Item and you'll be able to see if it is or not. 3. *List #385 Contains bib level holds that need to be changed to item level holds. Please ask circ to look at this list and if your library is attached please cancel the bib level hold and change to an item level hold.* 4. *MP3s-how to catalog* [Deb]: In response to a request for a new material type. No material type exists for MP3s. These are compressed files which can only be played on a compatible MP3 player or computer. They are sound recordings on cd. Discussion among participants and review of sample records. The following bib record was highlighted as an example to follow: b2602259x. Note material type 3, gmd [sound recording] and 300 field to include subfield |b digital, MP3 format. Discussion of use of 650 Audiobooks in bib records. It is no longer an appropriate 650 field. Items can be searched by limiting to material type 3 [sound recording]. A global deletion of the Audiobooks subject heading might delete the heading from a book about audiobooks. 5. *Library of Congress Authorities: *Reminder to search this tool accessible from the Maine InfoNet page of Internet Resources when in doubt about subject headings. < http://authorities.loc.gov/> *Questions from participants:* 1. Bonnie Collins on *merging older records*: Bonnie raised the question of merging records for older titles such as DeepHaven by Sarah Orne Jewett. They are similar versions with varying editions but pagination and content (no additional material) matches. Editions historically may have just meant a reprinting. Bonnie will forward the request to the Cataloging Standards Committee. 2. Valerie Frechette on *unusual ILL records* in the opac: In a random keyword search Valerie discovered old interlibrary loan records were showing up in the opac. They need to be deleted. This is really a circulation issue?other libraries that are requesting materials can be put into the system as patrons to avoid having individual ILL records. If a Library borrowing materials is not part of MaineCat create a patron record for that library with full contact info. Ellen will remove the old records. A reminder that such records should be suppressed or deleted when no longer needed. 3. *Remote Z39.5 Libraries - Removals and Additions* [John Clark] John recommended adding several libraries such as the Milwaukee Public Library, National Library of Western Australia. Consensus reached that the following libraries would be removed from Z39.5 listing: Australian National Library, Duke, Maricopa, Bedford, and Salt Lake City John also recommended using SOLAR suppressed resource records that were downloaded by Karl Beiser some years ago. They don't show in the opac; nor do they have item records, but they are accessible in cataloging module. 4. Sandra Abbott-Stout (?) on *cataloging short story collections*and adding 505 field so that the titles of stories are searchable. Consensus reached that this is very important and Sandra's willingness to add this field to those she's cataloging was much appreciated. *5. **001 field Continued: to answer requests for clarification* Always include URSUS in remote searches for quality bib records. If URSUS provides the best one leave the 001 field in since all URSUS libraries are OCLC libraries. *BUT please follow these two steps:* 1. If unsure verify the number in WorldCat: http://www.worldcat.org.Enter the 001 number in the URSUS record (or other uncertain record) into the first search box on the main page. It should pull up records for the correct title. . [see minutes from May 16, 2008] 2. Add an OO3 field to the record: 003 __OCoLC so that all catalogers adding to this record in the future know that this number is a valid OCoLC number . [see minutes from July 18, 2008] If the record comes from URSUS, the 001 control number should be left in so that a duplicate record isn't created in URSUS. [Deb Hensler] The 001 in Ursus is almost always OCLC and it should be left in unless it's something incomplete like "99ilps" or "abcd". 001 fields in SOLAR resource records (no item records attached) should be removed unless they match the number in an 035 OCLC field. Note SOLAR resource records need to be unsuppressed. *Question about Duplicate records and how OCLC numbers (our chosen control #s) function in Millenium?what are the match points?* Request for presentation since most of us don't understand how matchpoints affect duplicate records. Participants wanted to know which *fields in a bib record are indexed*. Deb Hensler will add this to her to do list. *6. **Millenium Serials Module review : A quick review of sample records. Deb received little response to the offer of a serials module workshop in the past. Bonnie's workshop on serial cataloging was cancelled this fall. Ellen was reassuring that the module is user friendly!* Remember to suppress filled cards and item records (if created for periodicals that circulate) Review opac displays "periodically" to make sure all filled cards have been suppressed and are not showing up in the opac. Maine Info net how-to guides for serials are out of date and need to be removed. A participant suggested contacting Amber Tatnall , York County Community College. She has cataloging resource guides and may have one on serials cataloging /serials module training that could be added to the website. Reminder to use MinervaCats listserv or Maine InfoNet support tickets to request help. Submitted by Katie Greenman Eastern Maine Community College Library 207-974-4640/kgreenman at emcc.edu -- Ellen M. Conway Maine InfoNet Cataloging Consultant -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081125/72f22d30/attachment-0001.html From umesserschmidt at thomas.lib.me.us Tue Nov 25 12:13:56 2008 From: umesserschmidt at thomas.lib.me.us (Ulla Messerschmidt) Date: Tue, 25 Nov 2008 12:13:56 -0500 Subject: [MinervaCats] =?iso-8859-1?q?minutes=3A_Minerva/Solar_Cataloging_?= =?iso-8859-1?q?meeting_November_7_=092008?= In-Reply-To: References: Message-ID: Hi all, Thanks for the minutes, but I am confused. Is this contradictory? "In order to prevent ILL problems, catalogers are reminded to use the volume field to identify individual discs IF an entire set of dvds is not being circulated as one item. It will be assumed that all others circulate as a "complete set". This applies to programs in a series or movie and feature discs." This makes me think that you don't need to use "complete set" in the volume field of an unbroken set. "If a library breaks up their set of dvds and attaches to a bib with no volume fields (indicating they are complete sets) then the cataloger can notify other libraries on the cat listserv or Ellen so that "complete set" will be added to the volume fields for their item records so the patron can make item level holds." This makes me think that we are supposed to add "complete set" as soon as a library adds a broken set. I think the important thing to do here is to change any bib level holds to item level holds. It would be nice if we didn't need to add "complete set" for everything where there is a broken set attached. Another topic in the minutes: List #385 was down to only two records. I ran another list of bib level holds on records with volume field and found about 30. Many of these were graphic novels, where the title or volume# was repeated in the volume field, so I deleted those fields and removed them from the list. There are now down to 16 records. Please take a look when you have time. Ulla Ulla Messerschmidt Technical Services Librarian Thomas Memorial Library 6 Scott Dyer Road Cape Elizabeth, ME 04107 (207) 767-2273 ext, 290 umesserschmidt at thomas.lib.me.us -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/minervacats/attachments/20081125/e6f25e9b/attachment.html