[MinervaCats] Unnessesary volume fields

[Ulla Messerschmidt]

Hi all, 

List #30 has 4999 items with volume fields that probably should be removed
as this will unnecessary trigger an item level hold. It is possible that
some of these are legitimate...i.e. vol 1, vol 2, but most appear to be
the copyright date
and they don't seem to be serial records.

Maybe libraries could use this list as a review file and have this field
globally removed where it is incorrect?

Ulla
TML




Dear Minervians,
 
Four bib-level holds have been placed on the Pillars of the Earth CD by
fml, rkd, swh and cml.
 
This record includes libraries that are circulating both discs and
libraries that are circulating the 2 discs separately. That means the
volume field has been used in at least 4 of the item records. And that
means that you need to place item-level holds. When placing holds in the
OPAC, you are forced to choose an item, but the system lets you place
bib-level holds in Millennium even when you shouldn't. 
 
The libraries that placed the bib-level holds need to cancel those holds
and place item-level holds for those patrons. Only request 1 volume at at
time for the patron, or they may get the second volume before the first;
it would probably make sense to request volume 2 when the first arrives at
your library. 
 
This issue has come up before and has been discussed at circ meetings.
When placing holds in Millennium -- be careful!!!! Look before clicking
Hold Copy Returned Soonest -- if any of the call numbers include something
like Vol. 1, Vol. 2,  v.1, or v.2 like this items do, check to see if the
volume field has been used in any of the records and place an item-level
hold if so.
 
This is a problem because libraries will get requests that don't say which
volume has been requested; patrons may get volume 2 when they'd really
like to start listening to a book with volume 1, and it throws off the
patron priority list and people who placed holds earlier than others may
get passed over.
 
You can avoid this problem by using the OPAC to place holds -- it will let
you know if it needs to be an item-level hold or not.
 
Deb


______________________________
Deborah Hensler
Library Systems Specialist, Maine InfoNet
Maine State Library
64 State House Station
Augusta, ME 04333
207-287-5620 or 1-800-322-8899
207-287-5624 - fax
207-592-1825 - mobile
[ http://www.maine.gov/infonet/ ]http://www.maine.gov/infonet/


Ulla Messerschmidt
Technical Services Librarian
Thomas Memorial Library
6 Scott Dyer Road
Cape Elizabeth, ME 04107
(207) 767-2273 ext, 290
umesserschmidt at thomas.lib.me.us

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