[MinervaCats] [MINERVA-L] Unnecessary volume fields

[Ulla Messerschmidt]

Hi Linda and all,

I was only looking for items with unnecessary volume fields, hoping to
prevent future hold problems.

A few people asked me how to find their items, using this list as a review
file. 

Find an empty list.
Store Record Type: ITEM
Scroll to "Review" and type the letter U until the list pops up.

Line 1: Choose ITEM under Type, LOCATION under Field, "has" under
CONDITION, and your libraries three letter code under Value A

Line 2: Choose AND under operator, ITEM under Type, BAR CODE under Field,
"starts with" under CONDITION and your libraries five first barcode digits
under Value A

Line 3: Choose AND under ITEM, VOLUME under Field, "greater than" under
Condition and leave Value A blank.

Important last step:
Highlight the third and fourth line and click on "Group." 

Ulla
TML

"Linda Fairfield" <lfairfield at ci.rockland.me.us> writes:
>I think that the bib holds were placed before the items with volume
>fields were on the record.
>
> 
>
>
> 
>===========================================================================
>
>From: MINERVA Online Library System News
>[mailto:MINERVA-L at LISTS.MAINE.EDU] On Behalf Of Ulla Messerschmidt
>Sent: Tuesday, October 28, 2008 9:52 AM
>To: MINERVA-L at LISTS.MAINE.EDU
>Subject: [MINERVA-L] Unnessesary volume fields
>
>
>
>
> 
>
>Hi all, 
>
>List #30 has 4999 items with volume fields that probably should be
>removed as this will unnecessary trigger an item level hold. It is
>possible that some of these are legitimate...i.e. vol 1, vol 2, but most
>appear to be the copyright date
>and they don't seem to be serial records.
>
>Maybe libraries could use this list as a review file and have this field
>globally removed where it is incorrect?
>
>Ulla
>TML
>
>
>
>
>Dear Minervians,
> 
>Four bib-level holds have been placed on the Pillars of the Earth CD by
>fml, rkd, swh and cml.
> 
>This record includes libraries that are circulating both discs and
>libraries that are circulating the 2 discs separately. That means the
>volume field has been used in at least 4 of the item records. And that
>means that you need to place item-level holds. When placing holds in the
>OPAC, you are forced to choose an item, but the system lets you place
>bib-level holds in Millennium even when you shouldn't. 
> 
>The libraries that placed the bib-level holds need to cancel those holds
>and place item-level holds for those patrons. Only request 1 volume at at
>time for the patron, or they may get the second volume before the first;
>it would probably make sense to request volume 2 when the first arrives
>at your library. 
> 
>This issue has come up before and has been discussed at circ meetings.
>When placing holds in Millennium -- be careful!!!! Look before clicking
>Hold Copy Returned Soonest -- if any of the call numbers include
>something like Vol. 1, Vol. 2,  v.1, or v.2 like this items do, check to
>see if the volume field has been used in any of the records and place an
>item-level hold if so.
> 
>This is a problem because libraries will get requests that don't say
>which volume has been requested; patrons may get volume 2 when they'd
>really like to start listening to a book with volume 1, and it throws off
>the patron priority list and people who placed holds earlier than others
>may get passed over.
> 
>You can avoid this problem by using the OPAC to place holds -- it will
>let you know if it needs to be an item-level hold or not.
> 
>Deb
>
>
>______________________________
>Deborah Hensler
>Library Systems Specialist, Maine InfoNet
>Maine State Library
>64 State House Station
>Augusta, ME 04333
>207-287-5620 or 1-800-322-8899
>207-287-5624 - fax
>207-592-1825 - mobile
>[ http://www.maine.gov/infonet/ ]http://www.maine.gov/infonet/
>
>
>Ulla Messerschmidt
>Technical Services Librarian
>Thomas Memorial Library
>6 Scott Dyer Road
>Cape Elizabeth, ME 04107
>(207) 767-2273 ext, 290
>[ mailto:umesserschmidt at thomas.lib.me.us ]umesserschmidt at thomas.lib.me.us
>



Ulla Messerschmidt
Technical Services Librarian
Thomas Memorial Library
6 Scott Dyer Road
Cape Elizabeth, ME 04107
(207) 767-2273 ext, 290
umesserschmidt at thomas.lib.me.us

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