[MinervaCats] Item status codes

[Ellen Conway]

By now everyone has read the minutes from the May 15th Cataloging Users
Group meeting and is aware that the Cataloging Standards committee is
working on updating the item record status codes.  The goal is to define
clearly the meaning of each code, make changes where necessary, and to
publish a fact sheet that will available to assist both cataloging and
circulation staff.

The committee has found that some of these codes mean different things to
different libraries.  We understand that it can be challenging to change the
way we do certain things, but believe it is in the best interest of all
Minerva libraries to standardize status codes.

Please take a few moments now to review these proposed definitions and
changes again.  The committee would like to hear your comments and
suggestions before finalizing this project in July.


Code

Name

Definition

Requestable

Proposal

-

available

present or ready for immediate use

y

no change

s

on search

meaning is unclear



eliminate

o

library use only

item is used only on library premises; may not circulate outside; reference

n

no change

f

on display

item is available, but “on display” rather than in usual location

y

no change

j

staff suggests





status is rarely used; eliminate; use a location or featured list instead

w

withdraw shelf

item has been removed from collection, pending deletion from catalog

n

change name to “withdrawn” to make meaning clearer

r

in repair

item needs physical mending or repair and cannot be circulated in present
condition

n

currently requestable; change to nonrequestable

a

on order

self-explanatory

y

no change

d

storytime





status is rarely used; eliminate

i

in house only

meaning unclear



undecided

h

see lib info

meaning unclear



rarely used; eliminate

p

in processing

new item being prepared for circulation, needing cataloging and physical
prep

y

no change

m

missing

item is not checked out and is physically missing from the collection

n

no change



b

at bindery

self-explanatory

n

change to non-requestable; items may be out of circulation for extended time

c

storage





eliminate; create a location unique to library

e

in tech serv

item needs correction of bib/item record or other quick fix; prompt action
is likely.  Not a location.

y

no change

g

ask librarian

item is not stored in public location but may be circulated, ie. equipment

y

no change

k

online





eliminate; use “available”

q

unavailable

item is not available; not able to be used or obtained.  This status may be
assigned only by Maine InfoNet staff.

n

no change



The remaining status codes are related to circulation and Inn-Reach, and
will not be affected by this proposal.

If you have comments or feedback, please respond to the MinervaCats list by
July 10, 2009.

Thanks,
Ellen


















-- 
Ellen M. Conway
Maine InfoNet Cataloging Specialist
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