[MinervaCats] Item status codes

[Peggy Malley]

Just a couple of comments:

I was often confused by "in house only" and "library use only" they seemed to have pretty much the same meaning to me, so eliminating one of them would be good. 
Also, we did use the "storytime" status when pulling a book to save for storytime use, if it's eliminated, what status would you reccomend for a book that has been removed from the "available" status for this purpose?

Peggy Malley
Library Director
peggy.malley at ludden.lib.me.us
Ludden Memorial Library
P.O. Box 805
Dixfield, ME 04224
  ----- Original Message ----- 
  From: Ellen Conway 
  To: minervacats at lists.maine.gov 
  Sent: Thursday, June 11, 2009 7:14 PM
  Subject: [MinervaCats] Item status codes


  By now everyone has read the minutes from the May 15th Cataloging Users Group meeting and is aware that the Cataloging Standards committee is working on updating the item record status codes.  The goal is to define clearly the meaning of each code, make changes where necessary, and to publish a fact sheet that will available to assist both cataloging and circulation staff.

  The committee has found that some of these codes mean different things to different libraries.  We understand that it can be challenging to change the way we do certain things, but believe it is in the best interest of all Minerva libraries to standardize status codes.  

  Please take a few moments now to review these proposed definitions and changes again.  The committee would like to hear your comments and suggestions before finalizing this project in July.

        Code
       Name
       Definition
       Requestable 
       Proposal
       
        -
       available
       present or ready for immediate use
       y
       no change
       
        s
       on search
       meaning is unclear
       
       eliminate
       
        o
       library use only
       item is used only on library premises; may not circulate outside; reference
       n
       no change
       
        f
       on display
       item is available, but “on display” rather than in usual location
       y
       no change
       
        j 
       staff suggests
       
       
       status is rarely used; eliminate; use a location or featured list instead
       
        w
       withdraw shelf
       item has been removed from collection, pending deletion from catalog
       n
       change name to “withdrawn” to make meaning clearer
       
        r
       in repair
       item needs physical mending or repair and cannot be circulated in present condition
       n
       currently requestable; change to nonrequestable
       
        a
       on order
       self-explanatory
       y
       no change
       
        d
       storytime
       
       
       status is rarely used; eliminate
       
        i
       in house only
       meaning unclear
       
       undecided
       
        h
       see lib info
       meaning unclear
       
       rarely used; eliminate
       
        p
       in processing
       new item being prepared for circulation, needing cataloging and physical prep
       y
       no change
       
        m
       missing
       item is not checked out and is physically missing from the collection
       n
       no change


       
        b
       at bindery
       self-explanatory
       n
       change to non-requestable; items may be out of circulation for extended time
       
        c
       storage
       
       
       eliminate; create a location unique to library
       
        e 
       in tech serv
       item needs correction of bib/item record or other quick fix; prompt action is likely.  Not a location.
       y
       no change
       
        g
       ask librarian
       item is not stored in public location but may be circulated, ie. equipment
       y
       no change
       
        k
       online
       
       
       eliminate; use “available”
       
        q
       unavailable 
       item is not available; not able to be used or obtained.  This status may be assigned only by Maine InfoNet staff.
       n
       no change
       




  The remaining status codes are related to circulation and Inn-Reach, and will not be affected by this proposal.

  If you have comments or feedback, please respond to the MinervaCats list by July 10, 2009.

  Thanks,
  Ellen













   





  -- 
  Ellen M. Conway 
  Maine InfoNet Cataloging Specialist




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