From norcat at norway.lib.me.us  Fri May  1 11:23:53 2009
From: norcat at norway.lib.me.us (Katherine R. Morgan )
Date: Fri, 01 May 2009 16:23:53 +0100
Subject: [MinervaCats] DVDs in VHS bibs
In-Reply-To: <fc.000f7af202aa37c03b9aca00aaa40bad.2aa383f@cape.k12.me.us>
References: <fc.000f7af202aa37c03b9aca00aaa40bad.2aa383f@cape.k12.me.us>
Message-ID: <20090501162353.1dw0obhiv44owks0@mail.msln.net>

Hi Ulla,
    I fixed Norway's copy.

katherine


Quoting Ulla Messerschmidt <umesserschmidt at thomas.lib.me.us>:

> apl, asf, cam, cml, fml, hob, jml, lud, nor, rkd, ski, tck, tcw, wit, wpl.
> ypl
>
> Hi all,
>
> One of our patrons just received a VHS attached to the wrong bib, which
> inspired me to make yet another list of items to move.
>
> Happy editing!
> Ulla
> TML
>
>
> LOCATION = apldf. DVD Noel. Noel Noel. 30129101477264.
>
> LOCATION = asfdv. DVD 551.559 ICE. Ice storm '98. 32019110171099.
>
> LOCATION = camjd. DVDJ 155 Wha. What on earth do you do when someone dies?
> 31896000850671.
>
> LOCATION = cmlav. DVD Movie K. Kull, the conqueror. 34011002807573.
>
> LOCATION = fmldv. DVD Red. Red Green's duct tape forever. 34105001083945.
>
> LOCATION = hobjd. JF UGL DVD. The Ugly Duckling. 33177000146156.
>
> LOCATION = jmldv. DVD NF I. Into thin air :      34609000400737.
>
> LOCATION = jmldv. DVD F R. Stephen King's Rose Red. 34609000499796.
>
> LOCATION = luddf. DVD F Ros. Stephen King's Rose Red. 34224001841887.
>
> LOCATION = nordv. DVD Mr.Mr. Hobbs takes a vacation. 34268001142085.
>
> LOCATION = rkddv. DVD. Le Charme discret de la bourgeoisie.
> 34841002108873.
>
> LOCATION = skivd. DVD Wuthe. Wuthering Heights. 32288000428279.
>
> LOCATION = skivd. DVD Hart's. Hart's war. 32288000455082.
>
> LOCATION = tckav. PN 1993.5 .G3 M178 2007. Marx & Coca-Cola.
> 36450001274278.
>
> LOCATION = tckav. NK 4320 .M5 S762 2003. Ceramica y cultura.
> 36450001268825.
>
> LOCATION = tckav. NK 4225 .F186 H152 2001. Ceramics handbuilding, pinch
> and coil
> construction. 36450001280440.
>
> LOCATION = tcwrv. HM 281 .W53 1995. What can we do about violence?
> 36480100001272.
>
> LOCATION = witdv. DVD Dou. Double jeopardy. 34421000113553.
>
> LOCATION = wpldv. DVD Double Jeopardy. Double jeopardy. 36662001766909.
>
> LOCATION = ypldv. DVD Rose. Stephen King's Rose Red. 33909000694342.
>
> Ulla Messerschmidt
> Technical Services Librarian
> Thomas Memorial Library
> 6 Scott Dyer Road
> Cape Elizabeth, ME 04107
> (207) 767-2273 ext, 290
> umesserschmidt at thomas.lib.me.us
> http://www.thomasmemoriallibrary.org/
>
>
>
>



Katherine R. Morgan
Technical Services/Administrative Assistant
Norway Memorial Library
207-743-5309


From econway54 at gmail.com  Mon May  4 09:53:00 2009
From: econway54 at gmail.com (Ellen Conway)
Date: Mon, 4 May 2009 09:53:00 -0400
Subject: [MinervaCats] Minerva/Solar Cataloging Users Meeting
Message-ID: <b45fb1a20905040653u66e7dee7q9f486908a430cb72@mail.gmail.com>

Registration is now open for the next Minerva/SOLAR Cataloging Users Group
meeting, scheduled for Friday, May 15, 2009, 10 am- 12:30 pm.  Please go to
http://evanced.info/maine/evanced/eventcalendar.asp to register.

The meeting will be held at the Center for Family Business, Husson
University, Bangor, Maine.  A map and directions to the Center are available
online at http://www.husson.edu/index.php?cat_id=237

In the unlikely event of that the meeting must be postponed, I will post
closure information on my blog, http://www.minervacats.blogspot.com, in
addition to sending a message to the listservs.

If you have suggestions, questions, or agenda items for the meeting, please
let me know as soon as possible.  I'm looking to seeing you there.

Thanks,
Ellen

-- 
Ellen M. Conway
Maine InfoNet Cataloging Specialist
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From debbie.lozito at edythedyer.lib.me.us  Tue May  5 10:19:12 2009
From: debbie.lozito at edythedyer.lib.me.us (Debbie Lozito)
Date: Tue, 5 May 2009 10:19:12 -0400
Subject: [MinervaCats] apl, cam, cml, gar, lpl, tcs, bbh, jml, otp
Message-ID: <34F6F10CBF9541199BD7682195617CCC@EDLDirector>

b15859708 & b15920033

The ISBNs are different, but the copy I'm cataloging has b15920033's ISBN on
the cover and b15859708's ISBN in the CIP.

 

I'd like to merge the records, but don't want to cause any cataloging
trouble. OhioLink has a nice OCLC record which has an 020 field for both
saying 0792279085 (regular) & 0792279921 (jacket). There's also a deluxe
ISBN which some libraries may own.

 

 

               ~Debbie

 

Debbie Lozito

Director

Edythe Dyer Community Library

269 Main Road North

Hampden, Maine  04444

207-862-3550

 

 

 

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From hollywil at pittsfield.lib.me.us  Wed May  6 11:14:21 2009
From: hollywil at pittsfield.lib.me.us (hollywil@pittsfield.lib.me.us)
Date: Wed, 06 May 2009 11:14:21 -0400
Subject: [MinervaCats] dvd game
Message-ID: <4A01710D.12968.5ED037@hollywil.pittsfield.lib.me.us>

Hi all.

A patron donated a Hannah Montana dvd game (ISBN: 0788892452).  I found two records: 
one names it a videorecording the other calls it electronic resource.  This is a dvd game that 
you only play on your dvd player & tv--not the computer.  I am leaning towards 
videorecording.  Suggestions?


Holly Williams
Circulation Librarian
Pittsfield Public Library
Pittsfield ME  04967
(207) 487-5880
"Some users find materials in their local library collection to be untrue, offensive, harmful or even dangerous. But
libraries serve the information needs of all of the people in the community - not just the loudest, not just the most powerful, not even
just the majority. Libraries serve everyone."--Judith Krug



From wchellis at localnet.com  Wed May  6 12:07:37 2009
From: wchellis at localnet.com (wchellis@localnet.com)
Date: Wed, 06 May 2009 12:07:37 -0400
Subject: [MinervaCats] Typo in b26663053
Message-ID: <20090506120737.bpngxxmy0wo0cwk8@webmail.localnet.com>



  apl, bfl, bbh, cam, cml, gar, lpl, lud, mca. otp, ric, rkd, sca, wlk, 
wel, wpi

  b26663053 contained a typo of the book title.? I corrected it.

  Old record "Multiple Blessings"

  Corrected to read "Multiple Bles8ings" as printed on the title page.

  Bill Chellis

  C. M. Bailey
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From kmadden at patten.lib.me.us  Wed May  6 13:15:14 2009
From: kmadden at patten.lib.me.us (Kimberly Madden)
Date: Wed, 6 May 2009 13:15:14 -0400
Subject: [MinervaCats] Curious George The Dog Show for gpl, hob, lud, ysc
Message-ID: <001d01c9ce6e$3bae1a80$1f01a8c0@patten.lib.me.us>

Hello Gray, Hobbs, Ludden, & York Schools,

 

We just attached an item to b24209478 and have a question for you all.  The
record reads Curious George and the Dog Show, but my title is Curious
George:  The Dog Show, so when I searched by title when looking at the book
I couldn't find it.  The coding indicates the record was put together
pre-pub so it might have changed.  Could you kindly tell me what your books
have for the title?  If they match my copy I'll change the record.

 

Thanks so much,

Kimberly

 

Kimberly Madden

Head of Technical Services

Patten Free Library

33 Summer Street

Bath, Maine  04530

207-443-5141

www.patten.lib.me.us

 

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From kgreenman at emcc.edu  Wed May  6 14:55:07 2009
From: kgreenman at emcc.edu (Greenman, Katherine)
Date: Wed, 6 May 2009 14:55:07 -0400
Subject: [MinervaCats] Life of Elizabeth I by Alison Weir
Message-ID: <31832FB6364F414586D2D104AA529F2201016DE0@kappa.emcc.edu>

Life of Elizabeth I by Alison Weir b10775328

Locations: apl  ,bai  ,bfl  ,cam  ,cml  ,fml  ,gar  ,lit  ,pfl  ,pit
,rkd  ,roc  ,rpl  ,sca  ,ski  ,tpl  ,tce

 

Could you please check to see if your copies have "A Reader's Guide"
included at the back of the volume?

I will add it as a note to the bib record b10775328 if all respond
"yes".

Also our copy states: 1st American Trade Paperback edition, October
1999. I wondered if 1999 should be included in the 250 note since the
copyright date is 1998.

 

Advice requested.

Thanks,

Katie

 

Katie M. Greenman

Part Time Librarian - Cataloging Services

Eastern Maine Community College Library

 

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From kgreenman at emcc.edu  Wed May  6 15:03:05 2009
From: kgreenman at emcc.edu (Greenman, Katherine)
Date: Wed, 6 May 2009 15:03:05 -0400
Subject: [MinervaCats] Life of Elizabeteh I by Alison Weir continued
Message-ID: <31832FB6364F414586D2D104AA529F2201016DE5@kappa.emcc.edu>

Bib record # b10775328

P.S. Please check your isbns:

This one, listed in the bib record (not in our copy) "failed check digit
validation":

0965064227 (pbk.) Does anyone have this isbn listed in their copy?

I'd like to delete if not.

Thanks,

Katie

 

Katie M. Greenman

Part Time Librarian - Cataloging Services

Eastern Maine Community College Library

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From econway54 at gmail.com  Mon May 11 10:11:53 2009
From: econway54 at gmail.com (Ellen Conway)
Date: Mon, 11 May 2009 10:11:53 -0400
Subject: [MinervaCats] Cataloging Users group meeting
Message-ID: <b45fb1a20905110711q1a4a8424x4817d6cfcc297dc5@mail.gmail.com>

Good morning catalogers,

Thanks to all of you that have signed up so far for this Friday's meeting at
Husson University (5/15/09, 10 am).  If you have not registered yet, I urge
you to do so as soon as possible.

I am still gathering agenda items and welcome your suggestions and
questions.  Would you like to have a review of a particular process or
problem?  Please let me know before Thursday afternoon.

See you all Friday!
Thanks,
Ellen

-- 
Ellen M. Conway
Maine InfoNet Cataloging Specialist
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From econway54 at gmail.com  Thu May 14 10:19:49 2009
From: econway54 at gmail.com (Ellen Conway)
Date: Thu, 14 May 2009 10:19:49 -0400
Subject: [MinervaCats] authority processing b2691640x-26940127
Message-ID: <b45fb1a20905140719n564ea679nc7fb6fce24f06949@mail.gmail.com>

The latest batch of new bib records have been exported to MARCIVE this
morning for overnight authority processing.  The bib records in this
file are b2691640x-26940127.

Please do not edit these bib records until after 12:00 am, Saturday, May 16.

(You may still attach items to these bibs.)

In order to make these bibs easier for catalogers to identify I have
inserted a 949 field in each one that states "IN AUTHORITY PROCESSING".
This field will be deleted after the bibs are reloaded.
Thanks for your cooperation.

-- 
Ellen M. Conway
Maine InfoNet Cataloging Specialist
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From kmadden at patten.lib.me.us  Fri May 15 13:50:37 2009
From: kmadden at patten.lib.me.us (Kimberly Madden)
Date: Fri, 15 May 2009 13:50:37 -0400
Subject: [MinervaCats] Guess How Much I Love You  board vs. braille
In-Reply-To: <b45fb1a20905110711q1a4a8424x4817d6cfcc297dc5@mail.gmail.com>
References: <b45fb1a20905110711q1a4a8424x4817d6cfcc297dc5@mail.gmail.com>
Message-ID: <000e01c9d585$aac05d70$1f01a8c0@patten.lib.me.us>

Hey Cats,

 

We're just adding a gift copy of this little board book.  Both b12698714 and
b26444409 list the ISBN as 076360013X; however, b12698714 includes a subject
heading for Braille which our copy is not.

Does anyone have a Braille edition (I can't tell based on call numbers
alone)?  Do we need another record that matches the Braille?  Can we combine
these two bibs (and b25112107, which looks to be a match but doesn't list
the ISBN)?

Thanks for your assistance everyone!

Kimberly

 

Kimberly Madden

Head of Technical Services

Patten Free Library

33 Summer Street

Bath, Maine  04530

207-443-5141

www.patten.lib.me.us

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From econway54 at gmail.com  Tue May 19 15:03:56 2009
From: econway54 at gmail.com (Ellen Conway)
Date: Tue, 19 May 2009 15:03:56 -0400
Subject: [MinervaCats] Guess How Much I Love You board vs. braille
In-Reply-To: <000e01c9d585$aac05d70$1f01a8c0@patten.lib.me.us>
References: <b45fb1a20905110711q1a4a8424x4817d6cfcc297dc5@mail.gmail.com>
	<000e01c9d585$aac05d70$1f01a8c0@patten.lib.me.us>
Message-ID: <b45fb1a20905191203y20b76f68n79d0300be619f21@mail.gmail.com>

ATTN:
aplj ,bai  ,bflj , gar  ,gpl  ,litj ,ludj ,otpj ,pitj ,sca  ,
ski  ,sppj ,swh  ,tmlj ,tplj ,ypl  ,wlkj ,pem  ,anl  ,and,
bmlj ,cam  ,edl  ,pflj ,rocj

Please check your copies of this book.  If your book is in Braille it should
not be attached to b12698714 which is for the board book edition.  A Braille
editon should be transferred to b26421422.

Thanks,
Ellen

On Fri, May 15, 2009 at 1:50 PM, Kimberly Madden
<kmadden at patten.lib.me.us>wrote:

>  Hey Cats,
>
>
>
> We?re just adding a gift copy of this little board book.  Both b12698714
> and b26444409 list the ISBN as 076360013X; however, b12698714 includes a
> subject heading for Braille which our copy is not.
>
> Does anyone have a Braille edition (I can?t tell based on call numbers
> alone)?  Do we need another record that matches the Braille?  Can we combine
> these two bibs (and b25112107, which looks to be a match but doesn?t list
> the ISBN)?
>
> Thanks for your assistance everyone!
>
> Kimberly
>
>
>
> Kimberly Madden
>
> Head of Technical Services
>
> Patten Free Library
>
> 33 Summer Street
>
> Bath, Maine  04530
>
> 207-443-5141
>
> www.patten.lib.me.us
>
> _______________________________________________
> MinervaCats mailing list
> MinervaCats at lists.maine.gov
> http://mailman.informe.org/mailman/listinfo/minervacats
>
>


-- 
Ellen M. Conway
Maine InfoNet Cataloging Specialist
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From econway54 at gmail.com  Mon May 25 18:39:02 2009
From: econway54 at gmail.com (Ellen Conway)
Date: Mon, 25 May 2009 18:39:02 -0400
Subject: [MinervaCats] authority processing b26940127 - 26952804
Message-ID: <b45fb1a20905251539u3c126e91x988f9f4a7c715ff9@mail.gmail.com>

The latest batch of new bib records have been exported to MARCIVE this
morning for overnight authority processing.  The bib records in this
file are b26940127 - 26952804.

Please do not edit these bib records until after 12:00 am, Tuesday, May 27.
(You may still attach items to these bibs.)

In order to make these bibs easier for catalogers to identify I have
inserted a 949 field in each one that states "IN AUTHORITY PROCESSING".
This field will be deleted after the bibs are reloaded.
Thanks for your cooperation.

-- 
Ellen M. Conway
Maine InfoNet Cataloging Specialist
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From econway54 at gmail.com  Mon May 25 15:36:13 2009
From: econway54 at gmail.com (Ellen Conway)
Date: Mon, 25 May 2009 15:36:13 -0400
Subject: [MinervaCats] Minutes: Cataloging Users Group meeting May 15, 2009
Message-ID: <b45fb1a20905251236q1b510094s4e40ede38d90e312@mail.gmail.com>

*Minerva/Solar Cataloging Users Group Meeting*

May 15, 2009



*Present:* Ellen Conway (MaineInfoNet), Bonnie Collins (Gardiner), Nelson
Eubanks (Maine InfoNet), Linda Barnes (Rockland Public), Pat Bishop (EMMC),
Doris Chapman (Portland Museum of Art), William Chellis (CM Bailey Public),
Frederick Gralenski (Pembroke), Linda Gralenski (Pembroke), Katie Greenman
(EMCC), Brittany Harrington (Belfast Free), John Leavitt (WCCC), Lenore
Rapkin (Portland Museum of Art), Jim Roy (Maine State Library), Kathleen
Staples (Calais Free), Lynn Uhlman (Old Town Public), Joyce Wiebe (Orono
Public), Holly Williams (Pittsfield Public), Kathy Woodside (Jesup
Memorial).



*Announcements:*



Ellen introduced our new Maine InfoNet Systems Librarian, Nelson Eubanks.

He comes to Maine InfoNet from Lithgow Memorial, replacing Jon Forest.  [see
his report below]



New Material Type: ?q?  for equipment such as Blu-Ray players, DVD players,
Mp3 players or any other type of equipment that does not fall under other
categories.



Ellen presented the *Cataloging Standards Committee Report* from Katherine
Morgan highlighting the following:



1. Blu-ray will not get a separate material type. Please use material type
?5? same as dvd, with [videorecording] as the  gmd. Blu-ray should appear in
the 538 note.



2. Circulation and Cataloging Committee coordination will be managed by
communication between committee chairs.



3. Item status codes: The committee is in the process of defining and
eliminating codes and setting a policy to follow. Details to come later on.





*Report from Nelson Eubanks:*

Orono will be home base. Systems upgrade on Millenium in the next 4-6 weeks,
version 2007, hopefully will fix some of the bugs.

Update on Deb Hensler?s position. 2-3 final interviews set before hiring her
replacement. Full staff to be on board soon. Other projects after system
upgrade.

Nelson is looking forward to working with everyone. While he waits for
official email address he is reachable through support system or by calling
581-3093 (office phone number).

Travel and training budget has been cut for staff, so he?s learning on the
job.



*Cataloging Issues: *



Some problem areas needing attention by catalogers:



*Location Code:*

?zzzz? location in bib record with no items attached: double check remote
record or OCLC downloads and be sure to insert library location code and
delete records not used.



Item records attached to bib without adding item location in bib record.
Problem: you can?t go back in and edit without the location code.



Ellen created list of several hundred ?zzz? locations, sorted by location)
first 5 digits of barcode, some were part of a test load.

Some May 6, 2009 bibs kept for now, will be deleted if still there after a
week without location code.

List narrowed down to 21 bibs all recently added to Minerva.



*GMDs* (general material designation)--the descriptor in title field.

To check the accepted standards for gmds that we use in Minerva go to:

Maine InfoNet Home page, Minerva cataloging, How-Tos, General Material
Designation or visit the MinervaCats Blog  address:
http://minervacats.blogspot.com/

Index of terms on right, 4 postings show up for gmd explaining what gmd to
use.



Videorecording:  dvd, vhs, blu-ray disc

Soundrecording: cassette, lps, compact disc, play-aways



Gmd should not include both videorecording and dvd. This could result in

Confusion?patrons assuming that other videorecordings listed in Minerva are
not dvds.



500 note  Compact Disc

538  note for DVD, VHS, Blu-ray, computer software



Important: These notes should come at the top of the note fields.



*On-going issues:*

During Authority processing, Ellen has been correcting common errors:



*1. Call Numbers:*

New bib records, call number field in bib record?.deleted or altered before
record is saved.



Marc tag 090 or 092:  change to 050 or 082 or remove them and change the

?c? code on left to ?y? or the call number will override the item record
call number.

 Please make sure these changes are made. Double check the changes. They
don?t always stick the first time.

To find out  which codes are attached to which Marc tags click on ?Insert?
and review the drop-down menu where the codes are shown to the left of the
tags.





*2. Material types: *

Often records come in with no material type. You can?t scope search by
material type without it. ?a? is for printed material, except ?l? is used
for large print books:



Ellen can change some of these, but if the problem is huge she will notify
the cataloger to fix the records.



*Question: *

What if the number in the 001 field is different from the number in the 035
field?

Leave as is if 003 OCoLC field is present. If not check out the validity of
an 001 field number by searching WorldCat. If it does match the title then
please add an 003 OCoLC field so other catalogers know it?s an OCLC number



*Problem Marc Fields:*



1.       Recurring problem:

*856 subfield* |3   change to |z   to make the opac more user friendly:

If left as |3   ?Connect to? in opac shows the entire url.

When changed to |z  ?Connect to?  reads what the link provides, i.e.
?publisher description?.

Most catalogers are doing this, but Ellen is still finding |3 not changed in
some records.



       2. The only *900 fields* that should be kept in a record are:

929  initials of library that imported the record?those that don?t already
have codes.

949   in Authority Processing

902 & 907   inserted by Marcive when they process our records

Everything else irrelevant to our Minerva system, please delete them



*Item volume notes*:

Often inserted where not needed.

Thanks to Ulla (Thomas Memorial) for making lists.



If the title field includes a volume number, the volume field in item record
not needed

Correct:

Grove?s dictionary of music and musicians (example of publication in
multiple volumes)

Each volume does not have a separate title but each volume has an item
record with a distinct barcode. Add a volume field to identify it as a
unique part of this set. You need to have a volume field in order to have it
requestable.









* *

*Question: Graphic Novel sets:*

B19234429

No individual subtitles.  Need volume fields to request specific volumes.



Example of when a volume field is not needed:

B21125277

Volume # note in title field, this bib record is for this specific volume.

Volume field # not needed in item record. Confusing to patron.

Don?t duplicate.



*An exception:*   (see info on blog) When the title field includes a volume
number and volume note is needed in item record. If a library catalogs a set
of dvds together, ?complete set? is added to the volume field.

TV series packaged and sold as complete season: 300 field would state ?4
videodiscs?.

Some libraries loan complete set; others only loan 1 or 2 at a time.  Problem
for Circ people if the cataloging is not right.

Individual disc circulation, info in volume note : Ideally  ?disc 1?  not
just ?1?.

Then the patron can select the exact disc that they want.



*Ordering of Subfields in Title field:*

|h[GMD] precedes subfield ?b? in title field

n & p subfields showing up on paging slips for ILL

Variations in titling from publishers?can affect how catalogers are entering
the records. Reminder that it?s okay to put various versions of older movies
on same bib.

These are correct:

Star wars|h[videorecording] :|bthe Empire strikes back.  (If the material
has ONLY a title and subtitle, subfield h is placed before subfield b.)

Star wars.|npt.5|pthe Empire strikes back|h[videorecording]. (If the
material has both a number and a subtitle, subfield n appears after subfield
a, followed by subfield p, ending with GMD in subfield h.)



BREAK



*Temporary Records*  (another list from Ulla).

130 old bib records for loaners from MSL.

Need to be deleted? Not suppressed, visible in OPAC. Ellen will notify
catalogers.

Explanation from Belfast?uses same barcodes just changes titles of large
print books

Discussion of various procedures for handling loaners.

Holly (Pittsfield) offered alternative to Belfast procedures.

Instead of creating temporary bib records, create temporary item records
attached to bib records??Ellen is available for consulting on this.





*Discussion of Status Codes* being reviewed by Cataloging Standards
Committee. Comment period before changes are made and recommendations will
be sent to the Executive Committee for review.



Some status codes such as Lost, paid, claimed returned, missing

IR recvd, requested are related to CIRC.



Ellen will be sending lists to libraries that use various codes that are in
question.

Goal is clear definitions for those kept and understanding of their
requestability or nonrequestablility.



The Committee will propose:

?On Search?:  over 200 items, definition unclear: eliminate.

?Online?:   status is ?available? wherever it can be found:  eliminate.

?Staff suggests?:  not used: eliminate with suggestion to assign location

           or create featured list.

?See Lib info?: definition unclear: eliminate.



?Withdraw shelf?:  change to Withdrawn:  record to be removed from catalog.

?Missing?:  physically not found.

*?Storytime?:* eliminate.

*?On order?:* no change.

*?Ask librarian*?: keep, i.e. kilowatt boxes that are behind desk, etc.

*?Storage?:* change to local item location code: eliminate storage as a
status code.

*?Library use only?*  vs *?In house only??*8,000 items, circulate within a
particular community. This will be further researched.

For reference works that don?t circulate use ?Library use only?.

*?On display?:* no change.



Committee Suggestions:

*?At the bindery?:*  nonrequestable due to unknown time to be returned to
shelves.

*?In processing?:* new items being prepared for circulation, cataloging and
physical prep:  requestable.

*?In Tech Services?:* for existing items that need correction to bib
records, quick turnover problems:  requestable.

?*In repair?:* physically damaged, need to be assessed:  nonrequestable.



Proposal will go out on listserv for comment.

Guide will be created, available to circ staff who often assign status
codes.



Clarification for items with ?in processing? status. Need to be
checked into pick up holds for ILL.



*Maine** InfoNet ?unavailable? status code:*

Please note that the status ?Unavailable? used to be ?owns?.

James Jackson Sanborn created the status ?q? to mean unavailable which is
nonrequestable.

*Only Maine InfoNet can assign this ?unavailable? status*.



*Question *from Holly (Pittsfield) concerning *gmd to use for dvd game:*

Use the gmd for electronic resource and material type ?z? for software to
keep separate it separate from movie formats.

Create a 538 field to explain what it is and what you need to play the game
called a system detail note; i.e. ?DVD player required, not computer.?



Joyce (Orono): *request for more available* *List slots (Create List
function)*.

Nelson stressed need to purge old lists.  Request for all libraries to
review their lists.  Make list and export it  if you want to save info.
Delete lists to make them available to others.



*Instructions for sorting out your own library?s records from an existing
list*.

Item list example:

List #54 -- all item records with status ?in house only?

Create review list.

Find empty slot.     Using Jesup library as an example. Name it JML in house
status 5/15/09.

Change ?record type? to ?item?

Left menu to ?review?

?Review list?. Put in name of list to review.

Search terms to use: ?Item location? ?starts with?  ?jml?

Search ?open? to look at or export to spread sheet

Empty file when done.



You can reuse search method by selecting ?use existing search?.

Make changes as needed for another library.



Select ?Show info? to find out how others have created their lists.



*Nelson Eubanks elaborated on a variety of topics:*



If curious what bugs the Millenium system upgrade will fix go to:

csdirect.iii.com  --  however at present authorization &  password are
required to access the site. Nelson will be looking into this.

Once at the site select ?search known issues?.



James Jackson Sanborn has signed a 1 year contract with Innovative, renewal
option for 2 additional years.

Positive feedback on downloadable book project.

Marc Records for downloadables will be imported into Minerva and URSUS.

Marvel  collection maintained.

Warren Library is closing, books donated to Walker, location codes changed.
Lending on hold for now.

Skidompha* *dvds etc. can be requested now and ?q? unavailable status will
be changed.

With the Upgrade the command line functions won?t be in Telnet but available
on patron side.





*Loan rule* *difficulties:*

Standardization within Minerva of loan rules will be addressed.

Over 60 libraries to review.



*Trouble Ticket submission:*  This is important for staff to track requests.

Librarians can email and phone, but ticket number needed for tracking;
please reference ticket number when calling or emailing.

*Directions:*

Google:

?Maine InfoNet support center?  --it will be at the top of the hits.

1. register to create new account

2. Submit ticket



*Please resubmit requests* if you submitted them  2 months or so ago and
haven?t heard anything. Get a new ticket number.



Need for ?other? in list of types of problems; for now choose one that is
similar and add a note. Please include a phone number and your full name.
Nelson will call if he needs further clarification of the problem.



*Why does it take so long to get meeting dvd?s?*

Recommendation: Please don?t hold on to them so long!  Downloading
recommended if dvd can?t be viewed immediately.

Only 3 copies can be made due to budget factors.

Suggestion: Increase speed a notch--it can still be viewed and understood at
a reduced time!



*A final note from Bonnie:*

|b field  Elm Creek Quilts

A series title should not be entered as a subfield in the title field but as
a 490 series field.





Respectfully submitted by

Katie M. Greenman

Eastern Maine Community College Library


-- 
Ellen M. Conway
Maine InfoNet Cataloging Specialist
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From CSPEAR at southportland.org  Wed May 27 15:14:53 2009
From: CSPEAR at southportland.org (Spear,Charlotte)
Date: Wed, 27 May 2009 15:14:53 -0400
Subject: [MinervaCats] sca - Rule against murder
Message-ID: <69A824693FDDCC48BF195AE4773976E102C71C9E@e-mail.southportland.org>

Hi Scarborough,

 

Would you please check your record #b26808626 "A rule against murder"
and see if you have 8 or 9 cds?  The record says 8, but our book on cd
has 9.

 

Thanks,

Charlotte Spear

South Portland Public Library

 

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From debbie.lozito at edythedyer.lib.me.us  Thu May 28 16:27:13 2009
From: debbie.lozito at edythedyer.lib.me.us (Debbie Lozito)
Date: Thu, 28 May 2009 16:27:13 -0400
Subject: [MinervaCats] Port City Shakedown, Gerry Boyle
Message-ID: <4D5E864769084028AF9F4EA962394F95@EDLDirector>

Is this book set in Portland, Oregon or Portland, Maine? 

 

I catalogued my copy yesterday using CIP and it went out instantly so I
can't check. I've changed the subjects to Maine today, but it would be a
good idea for someone to take a good look. The cover looks more like Oregon
than Maine. . .

 

Thanks

               ~Debbie

 

Debbie Lozito

Director

Edythe Dyer Community Library

269 Main Road North

Hampden, Maine  04444

207-862-3550

 

 

 

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From norcat at norway.lib.me.us  Fri May 29 15:19:52 2009
From: norcat at norway.lib.me.us (Katherine R. Morgan )
Date: Fri, 29 May 2009 20:19:52 +0100
Subject: [MinervaCats] Minutes: Cataloging Users Group meeting May 15,
	2009
In-Reply-To: <b45fb1a20905251236q1b510094s4e40ede38d90e312@mail.gmail.com>
References: <b45fb1a20905251236q1b510094s4e40ede38d90e312@mail.gmail.com>
Message-ID: <20090529201952.lpbuabdhmsc8wc0k@mail.msln.net>

Hi,
    I have read the notes from the meeting and I need a few clarifications.

1.
? New bib records, call number field in bib record....deleted or  
altered before
record is saved. Marc tag 090 or 092:  change to 050 or 082 or remove  
them and change the "c" code on left to "y" or the call number will  
override the item record
call number.?

I thought we were deleting MARC 090 and 092. In addition, I remember  
hearing that we were not to change the code to the left of the MARC  
tags. Has this rule changed?

?To find out  which codes are attached to which Marc tags click on "Insert"
and review the drop-down menu where the codes are shown to the left of  
the tags.?

Where do you click for ?Insert??


2.
Question: Graphic Novel sets:

  Example of when a volume field is not needed: B21125277.

When I tried to look-up the bib number I got a message that said  
?digit invalid.?

Thanks
Katherine


Quoting Ellen Conway <econway54 at gmail.com>:

> *Minerva/Solar Cataloging Users Group Meeting*
>
> May 15, 2009
>
>
>
> *Present:* Ellen Conway (MaineInfoNet), Bonnie Collins (Gardiner), Nelson
> Eubanks (Maine InfoNet), Linda Barnes (Rockland Public), Pat Bishop (EMMC),
> Doris Chapman (Portland Museum of Art), William Chellis (CM Bailey Public),
> Frederick Gralenski (Pembroke), Linda Gralenski (Pembroke), Katie Greenman
> (EMCC), Brittany Harrington (Belfast Free), John Leavitt (WCCC), Lenore
> Rapkin (Portland Museum of Art), Jim Roy (Maine State Library), Kathleen
> Staples (Calais Free), Lynn Uhlman (Old Town Public), Joyce Wiebe (Orono
> Public), Holly Williams (Pittsfield Public), Kathy Woodside (Jesup
> Memorial).
>
>
>
> *Announcements:*
>
>
>
> Ellen introduced our new Maine InfoNet Systems Librarian, Nelson Eubanks.
>
> He comes to Maine InfoNet from Lithgow Memorial, replacing Jon Forest.  [see
> his report below]
>
>
>
> New Material Type: "q"  for equipment such as Blu-Ray players, DVD players,
> Mp3 players or any other type of equipment that does not fall under other
> categories.
>
>
>
> Ellen presented the *Cataloging Standards Committee Report* from Katherine
> Morgan highlighting the following:
>
>
>
> 1. Blu-ray will not get a separate material type. Please use material type
> "5" same as dvd, with [videorecording] as the  gmd. Blu-ray should appear in
> the 538 note.
>
>
>
> 2. Circulation and Cataloging Committee coordination will be managed by
> communication between committee chairs.
>
>
>
> 3. Item status codes: The committee is in the process of defining and
> eliminating codes and setting a policy to follow. Details to come later on.
>
>
>
>
>
> *Report from Nelson Eubanks:*
>
> Orono will be home base. Systems upgrade on Millenium in the next 4-6 weeks,
> version 2007, hopefully will fix some of the bugs.
>
> Update on Deb Hensler's position. 2-3 final interviews set before hiring her
> replacement. Full staff to be on board soon. Other projects after system
> upgrade.
>
> Nelson is looking forward to working with everyone. While he waits for
> official email address he is reachable through support system or by calling
> 581-3093 (office phone number).
>
> Travel and training budget has been cut for staff, so he's learning on the
> job.
>
>
>
> *Cataloging Issues: *
>
>
>
> Some problem areas needing attention by catalogers:
>
>
>
> *Location Code:*
>
> "zzzz" location in bib record with no items attached: double check remote
> record or OCLC downloads and be sure to insert library location code and
> delete records not used.
>
>
>
> Item records attached to bib without adding item location in bib record.
> Problem: you can't go back in and edit without the location code.
>
>
>
> Ellen created list of several hundred "zzz" locations, sorted by location)
> first 5 digits of barcode, some were part of a test load.
>
> Some May 6, 2009 bibs kept for now, will be deleted if still there after a
> week without location code.
>
> List narrowed down to 21 bibs all recently added to Minerva.
>
>
>
> *GMDs* (general material designation)--the descriptor in title field.
>
> To check the accepted standards for gmds that we use in Minerva go to:
>
> Maine InfoNet Home page, Minerva cataloging, How-Tos, General Material
> Designation or visit the MinervaCats Blog  address:
> http://minervacats.blogspot.com/
>
> Index of terms on right, 4 postings show up for gmd explaining what gmd to
> use.
>
>
>
> Videorecording:  dvd, vhs, blu-ray disc
>
> Soundrecording: cassette, lps, compact disc, play-aways
>
>
>
> Gmd should not include both videorecording and dvd. This could result in
>
> Confusion--patrons assuming that other videorecordings listed in Minerva are
> not dvds.
>
>
>
> 500 note  Compact Disc
>
> 538  note for DVD, VHS, Blu-ray, computer software
>
>
>
> Important: These notes should come at the top of the note fields.
>
>
>
> *On-going issues:*
>
> During Authority processing, Ellen has been correcting common errors:
>
>
>
> *1. Call Numbers:*
>
> New bib records, call number field in bib record....deleted or altered before
> record is saved.
>
>
>
> Marc tag 090 or 092:  change to 050 or 082 or remove them and change the
>
> "c" code on left to "y" or the call number will override the item record
> call number.
>
>  Please make sure these changes are made. Double check the changes. They
> don't always stick the first time.
>
> To find out  which codes are attached to which Marc tags click on "Insert"
> and review the drop-down menu where the codes are shown to the left of the
> tags.
>
>
>
>
>
> *2. Material types: *
>
> Often records come in with no material type. You can't scope search by
> material type without it. "a" is for printed material, except "l" is used
> for large print books:
>
>
>
> Ellen can change some of these, but if the problem is huge she will notify
> the cataloger to fix the records.
>
>
>
> *Question: *
>
> What if the number in the 001 field is different from the number in the 035
> field?
>
> Leave as is if 003 OCoLC field is present. If not check out the validity of
> an 001 field number by searching WorldCat. If it does match the title then
> please add an 003 OCoLC field so other catalogers know it's an OCLC number
>
>
>
> *Problem Marc Fields:*
>
>
>
> 1.       Recurring problem:
>
> *856 subfield* |3   change to |z   to make the opac more user friendly:
>
> If left as |3   "Connect to" in opac shows the entire url.
>
> When changed to |z  "Connect to"  reads what the link provides, i.e.
> "publisher description".
>
> Most catalogers are doing this, but Ellen is still finding |3 not changed in
> some records.
>
>
>
>        2. The only *900 fields* that should be kept in a record are:
>
> 929  initials of library that imported the record--those that don't already
> have codes.
>
> 949   in Authority Processing
>
> 902 & 907   inserted by Marcive when they process our records
>
> Everything else irrelevant to our Minerva system, please delete them
>
>
>
> *Item volume notes*:
>
> Often inserted where not needed.
>
> Thanks to Ulla (Thomas Memorial) for making lists.
>
>
>
> If the title field includes a volume number, the volume field in item record
> not needed
>
> Correct:
>
> Grove's dictionary of music and musicians (example of publication in
> multiple volumes)
>
> Each volume does not have a separate title but each volume has an item
> record with a distinct barcode. Add a volume field to identify it as a
> unique part of this set. You need to have a volume field in order to have it
> requestable.
>
>
>
>
>
>
>
>
>
> * *
>
> *Question: Graphic Novel sets:*
>
> B19234429
>
> No individual subtitles.  Need volume fields to request specific volumes.
>
>
>
> Example of when a volume field is not needed:
>
> B21125277
>
> Volume # note in title field, this bib record is for this specific volume.
>
> Volume field # not needed in item record. Confusing to patron.
>
> Don't duplicate.
>
>
>
> *An exception:*   (see info on blog) When the title field includes a volume
> number and volume note is needed in item record. If a library catalogs a set
> of dvds together, "complete set" is added to the volume field.
>
> TV series packaged and sold as complete season: 300 field would state "4
> videodiscs".
>
> Some libraries loan complete set; others only loan 1 or 2 at a time.  Problem
> for Circ people if the cataloging is not right.
>
> Individual disc circulation, info in volume note : Ideally  "disc 1"  not
> just "1".
>
> Then the patron can select the exact disc that they want.
>
>
>
> *Ordering of Subfields in Title field:*
>
> |h[GMD] precedes subfield "b" in title field
>
> n & p subfields showing up on paging slips for ILL
>
> Variations in titling from publishers...can affect how catalogers   
> are entering
> the records. Reminder that it's okay to put various versions of older movies
> on same bib.
>
> These are correct:
>
> Star wars|h[videorecording] :|bthe Empire strikes back.  (If the material
> has ONLY a title and subtitle, subfield h is placed before subfield b.)
>
> Star wars.|npt.5|pthe Empire strikes back|h[videorecording]. (If the
> material has both a number and a subtitle, subfield n appears after subfield
> a, followed by subfield p, ending with GMD in subfield h.)
>
>
>
> BREAK
>
>
>
> *Temporary Records*  (another list from Ulla).
>
> 130 old bib records for loaners from MSL.
>
> Need to be deleted? Not suppressed, visible in OPAC. Ellen will notify
> catalogers.
>
> Explanation from Belfast...uses same barcodes just changes titles of large
> print books
>
> Discussion of various procedures for handling loaners.
>
> Holly (Pittsfield) offered alternative to Belfast procedures.
>
> Instead of creating temporary bib records, create temporary item records
> attached to bib records......Ellen is available for consulting on this.
>
>
>
>
>
> *Discussion of Status Codes* being reviewed by Cataloging Standards
> Committee. Comment period before changes are made and recommendations will
> be sent to the Executive Committee for review.
>
>
>
> Some status codes such as Lost, paid, claimed returned, missing
>
> IR recvd, requested are related to CIRC.
>
>
>
> Ellen will be sending lists to libraries that use various codes that are in
> question.
>
> Goal is clear definitions for those kept and understanding of their
> requestability or nonrequestablility.
>
>
>
> The Committee will propose:
>
> "On Search":  over 200 items, definition unclear: eliminate.
>
> "Online":   status is "available" wherever it can be found:  eliminate.
>
> "Staff suggests":  not used: eliminate with suggestion to assign location
>
>            or create featured list.
>
> "See Lib info": definition unclear: eliminate.
>
>
>
> "Withdraw shelf":  change to Withdrawn:  record to be removed from catalog.
>
> "Missing":  physically not found.
>
> *"Storytime":* eliminate.
>
> *"On order":* no change.
>
> *"Ask librarian*": keep, i.e. kilowatt boxes that are behind desk, etc.
>
> *"Storage":* change to local item location code: eliminate storage as a
> status code.
>
> *"Library use only"*  vs *"In house only"--*8,000 items, circulate within a
> particular community. This will be further researched.
>
> For reference works that don't circulate use "Library use only".
>
> *"On display":* no change.
>
>
>
> Committee Suggestions:
>
> *"At the bindery":*  nonrequestable due to unknown time to be returned to
> shelves.
>
> *"In processing":* new items being prepared for circulation, cataloging and
> physical prep:  requestable.
>
> *"In Tech Services":* for existing items that need correction to bib
> records, quick turnover problems:  requestable.
>
> "*In repair":* physically damaged, need to be assessed:  nonrequestable.
>
>
>
> Proposal will go out on listserv for comment.
>
> Guide will be created, available to circ staff who often assign status
> codes.
>
>
>
> Clarification for items with "in processing" status. Need to be
> checked into pick up holds for ILL.
>
>
>
> *Maine** InfoNet "unavailable" status code:*
>
> Please note that the status "Unavailable" used to be "owns".
>
> James Jackson Sanborn created the status "q" to mean unavailable which is
> nonrequestable.
>
> *Only Maine InfoNet can assign this "unavailable" status*.
>
>
>
> *Question *from Holly (Pittsfield) concerning *gmd to use for dvd game:*
>
> Use the gmd for electronic resource and material type "z" for software to
> keep separate it separate from movie formats.
>
> Create a 538 field to explain what it is and what you need to play the game
> called a system detail note; i.e. "DVD player required, not computer."
>
>
>
> Joyce (Orono): *request for more available* *List slots (Create List
> function)*.
>
> Nelson stressed need to purge old lists.  Request for all libraries to
> review their lists.  Make list and export it  if you want to save info.
> Delete lists to make them available to others.
>
>
>
> *Instructions for sorting out your own library's records from an existing
> list*.
>
> Item list example:
>
> List #54 -- all item records with status "in house only"
>
> Create review list.
>
> Find empty slot.     Using Jesup library as an example. Name it JML in house
> status 5/15/09.
>
> Change "record type" to "item"
>
> Left menu to "review"
>
> "Review list". Put in name of list to review.
>
> Search terms to use: "Item location" "starts with"  "jml"
>
> Search "open" to look at or export to spread sheet
>
> Empty file when done.
>
>
>
> You can reuse search method by selecting "use existing search".
>
> Make changes as needed for another library.
>
>
>
> Select "Show info" to find out how others have created their lists.
>
>
>
> *Nelson Eubanks elaborated on a variety of topics:*
>
>
>
> If curious what bugs the Millenium system upgrade will fix go to:
>
> csdirect.iii.com  --  however at present authorization &  password are
> required to access the site. Nelson will be looking into this.
>
> Once at the site select "search known issues".
>
>
>
> James Jackson Sanborn has signed a 1 year contract with Innovative, renewal
> option for 2 additional years.
>
> Positive feedback on downloadable book project.
>
> Marc Records for downloadables will be imported into Minerva and URSUS.
>
> Marvel  collection maintained.
>
> Warren Library is closing, books donated to Walker, location codes changed.
> Lending on hold for now.
>
> Skidompha* *dvds etc. can be requested now and "q" unavailable status will
> be changed.
>
> With the Upgrade the command line functions won't be in Telnet but available
> on patron side.
>
>
>
>
>
> *Loan rule* *difficulties:*
>
> Standardization within Minerva of loan rules will be addressed.
>
> Over 60 libraries to review.
>
>
>
> *Trouble Ticket submission:*  This is important for staff to track requests.
>
> Librarians can email and phone, but ticket number needed for tracking;
> please reference ticket number when calling or emailing.
>
> *Directions:*
>
> Google:
>
> "Maine InfoNet support center"  --it will be at the top of the hits.
>
> 1. register to create new account
>
> 2. Submit ticket
>
>
>
> *Please resubmit requests* if you submitted them  2 months or so ago and
> haven't heard anything. Get a new ticket number.
>
>
>
> Need for "other" in list of types of problems; for now choose one that is
> similar and add a note. Please include a phone number and your full name.
> Nelson will call if he needs further clarification of the problem.
>
>
>
> *Why does it take so long to get meeting dvd's?*
>
> Recommendation: Please don't hold on to them so long!  Downloading
> recommended if dvd can't be viewed immediately.
>
> Only 3 copies can be made due to budget factors.
>
> Suggestion: Increase speed a notch--it can still be viewed and understood at
> a reduced time!
>
>
>
> *A final note from Bonnie:*
>
> |b field  Elm Creek Quilts
>
> A series title should not be entered as a subfield in the title field but as
> a 490 series field.
>
>
>
>
>
> Respectfully submitted by
>
> Katie M. Greenman
>
> Eastern Maine Community College Library
>
>
> --
> Ellen M. Conway
> Maine InfoNet Cataloging Specialist
>



Katherine R. Morgan
Technical Services/Administrative Assistant
Norway Memorial Library
207-743-5309


From lsudlow at falmouth.lib.me.us  Fri May 29 15:30:04 2009
From: lsudlow at falmouth.lib.me.us (Lyn Sudlow)
Date: Fri, 29 May 2009 15:30:04 -0400
Subject: [MinervaCats] Port City Shakedown, Gerry Boyle
In-Reply-To: <4D5E864769084028AF9F4EA962394F95@EDLDirector>
References: <4D5E864769084028AF9F4EA962394F95@EDLDirector>
Message-ID: <F240EAAE720848CBB7DE51B801B05869@falmouth.lib.local>

>From Gerry Boyle's website: "Orphaned as a toddler when his mother was lost
at sea, Brandon Blake has had to be self-reliant. Just 22, he lives alone on
an old cabin cruiser, runs a ramshackle boatyard in Portland, Maine, and
takes care of his alcoholic grandmother."

And from Down East Books: Down East books is proud to publish the first book
in a new series by veteran crime writer Gerry Boyle. Set in and around the
dark waterfront in Portland Maine, the book introduces Brandon Blake.

 

Lyn

 

  _____  

From: minervacats-bounces at informe.org
[mailto:minervacats-bounces at informe.org] On Behalf Of Debbie Lozito
Sent: Thursday, May 28, 2009 4:27 PM
To: 'Minervacats'
Subject: [MinervaCats] Port City Shakedown, Gerry Boyle

 

Is this book set in Portland, Oregon or Portland, Maine? 

 

I catalogued my copy yesterday using CIP and it went out instantly so I
can't check. I've changed the subjects to Maine today, but it would be a
good idea for someone to take a good look. The cover looks more like Oregon
than Maine. . .

 

Thanks

               ~Debbie

 

Debbie Lozito

Director

Edythe Dyer Community Library

269 Main Road North

Hampden, Maine  04444

207-862-3550

 

 

 

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