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<font face="Arial" size="+0" color="#000000" style="font-family:Arial;font-size:12pt;color:#000000;">Hi Lisa,<br />
We put a note field in the item record for everything we add.<br />
Current "on order" recods only have the year, i.e. 2008 and <br />
we add the month when we receive the item. <br />
<br />
Yes, it is important to be consistent for listmaking purposes. <br />
Our note for items received in June is 200806.<br />
<br />
Ulla<br />
TML<br />
<br />
</font><font face="Lucida Grande" size="+0" color="#000000" style="font-family:Lucida Grande;font-size:10pt;color:#000000;"><b>"Hensler, Deborah" <<a href="mailto:Deborah.Hensler@maine.gov">Deborah.Hensler@maine.gov</a>> writes:<br />
</b></font><span style="background-color:#d0d0d0;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">Hi, Lisa,<br />
<br />
If you're creating a list based up Create Date, which you probably are<br />
for new items, records that were created before the period in which you<br />
actually received the item will not show up.<br />
<br />
One way to handle this would be to add a note to each item that was<br />
created earlier. The note could be something as simple as "9/08" -- I'd<br />
create a macro even for something as simple as this because if you<br />
mistakenly enter 9-08 on one item it won't show up on your list. When<br />
you create the list, look for items in the date range OR items with Note<br />
equal to 9/08. You'll pick up any items that were added in that date<br />
range that didn't already have an item record created with an "on order"<br />
status plus any that were created early and just added that month.<br />
<br />
I'm not sure if you've received any replies to this question from others<br />
who are doing this, but this is how I would probably do it if I were<br />
still cataloging.<br />
<br />
Deb <br />
<br />
<br />
______________________________<br />
Deborah Hensler<br />
Library Systems Specialist, Maine InfoNet<br />
Maine State Library<br />
64 State House Station<br />
Augusta, ME 04333<br />
207-287-5620 or 1-800-322-8899<br />
207-287-5624 - fax<br />
207-592-1825 - mobile<br />
<a href="http://www.maine.gov/infonet/" target="_blank">http://www.maine.gov/infonet/</a><br />
<br />
-----Original Message-----<br />
From: <a href="mailto:minervacats-bounces@informe.org">minervacats-bounces@informe.org</a><br />
[<a href="mailto:minervacats-bounces@informe.org" target="_blank">mailto:minervacats-bounces@informe.org</a>] On Behalf Of Lisa Gallant<br />
Sent: Thursday, June 05, 2008 2:07 PM<br />
To: <a href="mailto:minervacats@lists.maine.gov">minervacats@lists.maine.gov</a><br />
Subject: [MinervaCats] Status Question<br />
<br />
If anyone is using the status as "on order" or "consider" when creating<br />
item records, I was wondering if you could share some of your knowledge<br />
with me. I work in a school department and do the bulk of my book<br />
orders<br />
in June, but am unable to process the shipment until the fall. Because<br />
this may take a couple of months to get all the books entered, I would<br />
like to start entering the books now as I order them and put the status<br />
as<br />
"on order". The problem I am running into is that when I create a new<br />
book list each month, the books that were entered as "on order" in<br />
previous months do not show up on the current months list. Does anyone<br />
have any suggestions?<br />
<br />
Lisa Gallant<br />
Library Media Services<br />
York School Department<br />
30 Organug Road<br />
York, ME 03909<br />
(207) 363-7887<br />
<br />
<br />
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</font></span><font face="Arial" size="+0" color="#000000" style="font-family:Arial;font-size:12pt;color:#000000;"><br />
<br />
<br />
Ulla Messerschmidt<br />
Technical Services Librarian<br />
Thomas Memorial Library<br />
6 Scott Dyer Road<br />
Cape Elizabeth, ME 04107<br />
(207) 767-2273 ext, 290<br />
<a href="mailto:umesserschmidt@thomas.lib.me.us">umesserschmidt@thomas.lib.me.us</a><br />
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