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<div align="left" style="text-align:left;"><font face="Times New Roman" size="+0" color="#000000" style="font-family:Times New Roman;font-size:12pt;color:#000000;">Hi Ellen,</font></div>
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<div align="left" style="text-align:left;"><font face="Times New Roman" size="+0" color="#000000" style="font-family:Times New Roman;font-size:12pt;color:#000000;">Thank you for the clarification! I only read the minutes, as I didn't attend the meeting, which I why I interpreted </font><font face="Times New Roman" size="+0" color="#D90CFF" style="font-family:Times New Roman;font-size:12pt;color:#D90CFF;"><b>"complete set" will be added</b></font><font face="Times New Roman" size="+0" color="#D90CFF" style="font-family:Times New Roman;font-size:11pt;color:#D90CFF;"> </font><font face="Times New Roman" size="+0" color="#000000" style="font-family:Times New Roman;font-size:12pt;color:#000000;">as meaning that "complete set" should be added.</font></div>
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<div align="left" style="padding-left:45px;text-align:left;"><font face="Helvetica" size="+0" color="#000000" style="font-family:Helvetica;font-size:11pt;color:#000000;">"the cataloger can notify other libraries on the cat listserv or Ellen so that "complete set"<b> </b></font><font face="Helvetica" size="+0" color="#CF29FF" style="font-family:Helvetica;font-size:11pt;color:#CF29FF;"><b>will be added</b> </font><font face="Helvetica" size="+0" color="#000000" style="font-family:Helvetica;font-size:11pt;color:#000000;">to the volume fields for their item records so the patron can make item level holds.</font><font face="Calibri" size="+1" color="#000000" style="font-family:Calibri;font-size:16pt;color:#000000;">"</font></div>
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<div align="left" style="text-align:left;"><font face="Times New Roman" size="+0" color="#000000" style="font-family:Times New Roman;font-size:12pt;color:#000000;">By the way, are the approved standards posted on the Minerva website?</font></div>
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<div align="left" style="text-align:left;"><font face="Times New Roman" size="+0" color="#000000" style="font-family:Times New Roman;font-size:12pt;color:#000000;">I am glad that we don't have to add "complete set" as I don't think that it would make it any more clear in MilCirc. Leaving it blank actually make the broken up sets stand out a little better. It is unfortunate that it isn't possible to add another column to make the volume field more visible in MilCirc. All of you with circ desk duty have probably experienced how cumbersome it is to have to jump to the OPAC to reserve something when you are busy. </font></div>
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<div align="left" style="text-align:left;"><font face="Times New Roman" size="+0" color="#000000" style="font-family:Times New Roman;font-size:12pt;color:#000000;">As an example, take a look at some of the titles below in MilCirc. It would look very busy if "complete set" was added in all these volume fields as it looks like it is part of the call#.</font></div>
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<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">American gangster. [videorecording]. RECORD # = b24643129. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">The aviator. [videorecording]. RECORD # = b21896902. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">A beautiful mind. [videorecording]. RECORD # = b19917946. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">Casino Royale. [videorecording]. RECORD # = b23943300. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">Catch me if you can. [videorecording]. RECORD # = b19262863. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">Cold Mountain. [videorecording]. RECORD # = b2088462x. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">The Da Vinci Code. [videorecording]. RECORD # = b2362310x. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">Finding Nemo. [videorecording]. RECORD # = b2033560x. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">Harry Potter and the prisoner of Azkaban. [videorecording]. RECORD # = b2121797x. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">Howards End. [videorecording]. RECORD # = b21699161. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">I'm not there. [videorecording]. RECORD # = b26443417. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">The Incredibles. [videorecording]. RECORD # = b21713285. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">Letters from Iwo Jima. [videorecording]. RECORD # = b2409576x. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">The lord of the rings.The fellowship of the ring. [videorecording]. RECORD # = b18166635. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">The lord of the rings.The return of the king. [videorecording]. RECORD # = b20822601. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">The lord of the rings.The two towers. [videorecording]. RECORD # = b19997905. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">Memoirs of a geisha. [videorecording]. RECORD # = b2245035x. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">Music of the heart. [videorecording]. RECORD # = b1701637x. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">No direction home. [videorecording] :RECORD # = b22062877. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">Nova.The elegant universe. [videorecording]. RECORD # = b21659539. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">Nowhere in Africa. [videorecording] =RECORD # = b21244443. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">Paper clips. [videorecording]. RECORD # = b22443733. </font></div>
<div align="left" style="text-align:left;"><font face="Geneva" size="+0" color="#000000" style="font-family:Geneva;font-size:10pt;color:#000000;">Star wars.II,Attack of the clones. [videorecording]. RECORD # = b18618200. </font></div>
<div align="left" style="text-align:left;"><font face="Times New Roman" size="+0" color="#000000" style="font-family:Times New Roman;font-size:12pt;color:#000000;"> </font></div>
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<div align="left" style="text-align:left;"><font face="Times New Roman" size="+0" color="#000000" style="font-family:Times New Roman;font-size:12pt;color:#000000;">Thank you,</font></div>
<div align="left" style="text-align:left;"><font face="Times New Roman" size="+0" color="#000000" style="font-family:Times New Roman;font-size:12pt;color:#000000;">Ulla</font></div>
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<div align="left" style="text-align:left;"><font face="Lucida Grande" size="+0" color="#000000" style="font-family:Lucida Grande;font-size:10pt;color:#000000;"><b>"Ellen Conway" <<a href="mailto:econway54@gmail.com">econway54@gmail.com</a>> writes:</b></font></div>
<div align="left" style="text-align:left;"><span style="background-color:#d0d0d0;"><font face="Arial" size="+1" color="#000000" style="font-family:Arial;font-size:15pt;color:#000000;">With regard to this email discussion about DVD broken sets, I do not believe that the information in the minutes is contradictory.  At the meeting I didn't say that unbroken sets must have the phrase "complete set" in a volume field, nor did I say that the phrase must be entered into item records when both broken and unbroken sets are attached to the same bib record.  </font></span></div>
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<div align="left" style="text-align:left;"><span style="background-color:#d0d0d0;"><font face="Arial" size="+1" color="#000000" style="font-family:Arial;font-size:15pt;color:#000000;"> </font></span></div>
<div align="left" style="text-align:left;"><span style="background-color:#d0d0d0;"><font face="Arial" size="+1" color="#000000" style="font-family:Arial;font-size:15pt;color:#000000;">What I did say was a reiteration of the Minerva Standard for cataloging multi-disc sets, which was approved by the Exec Committee on 7/18/2007.  This information has been distributed and discussed since then.  The following is quoted from the standard: </font></span></div>
<div align="left" style="text-align:left;"><span style="background-color:#d0d0d0;"><font face="Times New Roman" size="+0" color="#000000" style="font-family:Times New Roman;font-size:12pt;color:#000000;"> </font></span></div>
<div align="left" style="text-align:left;"><span style="background-color:#d0d0d0;"><font face="Arial" size="+1" color="#000000" style="font-family:Arial;font-size:15pt;color:#000000;"> <i>DVD (or videocassette) items may come packaged together or separately.  If there is an ISBN for the entire set, it is preferable to catalog the DVDs under the one record.  They may circulate as one item or be broken down into separate items and be differentiated in the volume field.</i></font></span><span style="background-color:#d0d0d0;"><font face="Times New Roman" size="+0" color="#000000" style="font-family:Times New Roman;font-size:12pt;color:#000000;"><i> </i></font></span></div>
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<div align="left" style="text-align:left;"><span style="background-color:#d0d0d0;"><font face="Arial" size="+1" color="#000000" style="font-family:Arial;font-size:15pt;color:#000000;"><i>If other libraries are circulating the DVDs together and your library wishes to circulate each DVD separately (with the disc number noted in the volume field of the item record), it is </i></font></span><span style="background-color:#d0d0d0;"><font face="Arial" size="+1" color="#CC0000" style="font-family:Arial;font-size:15pt;color:#CC0000;"><i>suggested</i></font></span><span style="background-color:#d0d0d0;"><font face="Arial" size="+1" color="#000000" style="font-family:Arial;font-size:15pt;color:#000000;"><i> that you notify all other attached libraries as a courtesy.  They may then </i></font></span><span style="background-color:#d0d0d0;"><font face="Arial" size="+1" color="#CC0000"
style="font-family:Arial;font-size:15pt;color:#CC0000;"><i>wish</i></font></span><span style="background-color:#d0d0d0;"><font face="Arial" size="+1" color="#000000" style="font-family:Arial;font-size:15pt;color:#000000;"><i> to amend their item records in such a way as to indicate that their copy is lent as a single unit (by adding a volume field stating "entire season", or "Discs 1-12", for example.  When adding volume fields to item records, patrons requesting these items through the OPAC will need to select the specific copy they wish to receive.</i></font></span><span style="background-color:#d0d0d0;"><font face="Times New Roman" size="+0" color="#000000" style="font-family:Times New Roman;font-size:12pt;color:#000000;"><i> </i></font></span></div>
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<div align="left" style="text-align:left;"><span style="background-color:#d0d0d0;"><font face="Arial" size="+1" color="#000000" style="font-family:Arial;font-size:15pt;color:#000000;"><i>Use the same identifying terminology that is used on the item itself or on the physical carrier (vol. 1, disc 1, first word of subtitle, etc.) when labeling items in a volume field.</i></font></span><span style="background-color:#d0d0d0;"><font face="Times New Roman" size="+0" color="#000000" style="font-family:Times New Roman;font-size:12pt;color:#000000;"><i> </i></font></span></div>
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<div align="left" style="text-align:left;"><span style="background-color:#d0d0d0;"><font face="Arial" size="+1" color="#000000" style="font-family:Arial;font-size:15pt;color:#000000;">This statement certainly does not imply that inserting the note in item records is <i>required, </i>although this would probably be a simple job using global update.</font></span></div>
<div align="left" style="text-align:left;"><span style="background-color:#d0d0d0;"><font face="Times New Roman" size="+0" color="#000000" style="font-family:Times New Roman;font-size:12pt;color:#000000;"> </font></span></div>
<div align="left" style="text-align:left;"><span style="background-color:#d0d0d0;"><font face="Arial" size="+1" color="#000000" style="font-family:Arial;font-size:15pt;color:#000000;">I hope this clears up the confusion about what was stated at the meeting.</font></span></div>
<div align="left" style="text-align:left;"><span style="background-color:#d0d0d0;"><font face="Times New Roman" size="+0" color="#000000" style="font-family:Times New Roman;font-size:12pt;color:#000000;"> </font></span></div>
<div align="left" style="text-align:left;"><span style="background-color:#d0d0d0;"><font face="Arial" size="+1" color="#000000" style="font-family:Arial;font-size:15pt;color:#000000;">Also, in reference to Ulla's concern about unnecessary volume notes appearing in graphic novel records, I would like to remind catalogers again of the following:  <i>If the item record is being attached to bib record for a single volume do not add a volume number even if that number is included in the 245 field.when the bib record has "n" and "p" subfields in the 245.  </i>This statement is quoted from the Guidelines for Cataloging Graphic Novels which have been distributed at meetings and by email.</font></span></div>
<div align="left" style="text-align:left;"><span style="background-color:#d0d0d0;"><font face="Times New Roman" size="+0" color="#000000" style="font-family:Times New Roman;font-size:12pt;color:#000000;"> </font></span></div>
<div align="left" style="text-align:left;"><span style="background-color:#d0d0d0;"><font face="Times New Roman" size="+1" color="#000000" style="font-family:Times New Roman;font-size:15pt;color:#000000;">Thanks,</font></span></div>
<div align="left" style="text-align:left;"><span style="background-color:#d0d0d0;"><font face="Times New Roman" size="+1" color="#000000" style="font-family:Times New Roman;font-size:15pt;color:#000000;">Ellen</font></span></div>
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<div align="left" style="text-align:left;"><font face="Arial" size="+0" color="#000000" style="font-family:Arial;font-size:12pt;color:#000000;">Ulla Messerschmidt</font></div>
<div align="left" style="text-align:left;"><font face="Arial" size="+0" color="#000000" style="font-family:Arial;font-size:12pt;color:#000000;">Technical Services Librarian</font></div>
<div align="left" style="text-align:left;"><font face="Arial" size="+0" color="#000000" style="font-family:Arial;font-size:12pt;color:#000000;">Thomas Memorial Library</font></div>
<div align="left" style="text-align:left;"><font face="Arial" size="+0" color="#000000" style="font-family:Arial;font-size:12pt;color:#000000;">6 Scott Dyer Road</font></div>
<div align="left" style="text-align:left;"><font face="Arial" size="+0" color="#000000" style="font-family:Arial;font-size:12pt;color:#000000;">Cape Elizabeth, ME 04107</font></div>
<div align="left" style="text-align:left;"><font face="Arial" size="+0" color="#000000" style="font-family:Arial;font-size:12pt;color:#000000;">(207) 767-2273 ext, 290</font></div>
<div align="left" style="text-align:left;"><font face="Arial" size="+0" color="#000000" style="font-family:Arial;font-size:12pt;color:#000000;"><a href="mailto:umesserschmidt@thomas.lib.me.us">umesserschmidt@thomas.lib.me.us</a></font></div>
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