<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 1"><b><span style="FONT-SIZE: 24pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-font-kerning: 18.0pt; mso-bidi-language: AR-SA">Minerva Cataloger’s User Group Meeting, July 17, 2009 </span></b></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA"><font size="3">In attendance: Sandra Abbott-Stout (Unity College), Michele Adams (York Schools & MacArthur), Deborah Buker (Baxter), William Chellis (Bailey), John Clark (Hartland), Ellen Conway (Falmouth/MIN), Carin Dunay (SMCC), Diane Hanscom (Husson), Karen Jones (Lewiston), Debbie Lozito (Edythe Dyer), Laurie McQuarrie (Bangor Theological), Marie Morey (Gray), Katherine Morgan (Norway), Marian Peterson (Walker), Alisia Revitt (MIN), Brian Richards (Thomas College), Myra Rosenbaum (Treat Memorial), Jim Roy (MSL), Emily Scribner (Franklin Memorial Hospital), Courtney Sparks (Patten Free), Charlotte Spear (SPPL), Maryhope Tobin (St. Joseph’s College), Helen Tomer (Topsham Public), Meta Vigue (Waterville Public), James Jackson Sanborn (MIN).</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 2"><b><span style="FONT-SIZE: 18pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA">Announcement</span></b></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 2"><font size="3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold">Ellen Conway introduced Alisia Revitt, the new Systems Training & Support Librarian for Maine Info Net. </span><b><span style="FONT-SIZE: 18pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA"></span></b></font></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 2"><b><span style="FONT-SIZE: 18pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA">Reports</span></b></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><b><span style="FONT-SIZE: 13.5pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA">Cataloging Standards Committee (Katherine Morgan, Chair)</span></b></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA"><font size="3">The committee sent out a proposal of definitions for item status codes and which codes will be requestable or nonrequestable in MinervaCats in June. The circulation committee received a copy and a request for clarification on status codes lost, claims returned, and paid. On behalf of the committee thanks to everyone who sent in comments. The committee wants to remind catalogers that their comments are important as it helps us decide what needs to be done to benefit all of Minerva.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA"><font size="3">The committee will meet today, July 17, 2009 to discuss comments from MinervaCats and the circulation committee on defining the item status codes.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><b><span style="FONT-SIZE: 13.5pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA">Maine InfoNet (Alisia Revitt)</span></b><b><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA"></span></b></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">After the recent Millennium upgrade, people are reporting that their sessions have been freezing and/or crashing. The solution to this problem is to uninstall and then re-install Millennium. (Directions to do so can be found at </font></span><a href="http://www.maine.gov/infonet/minerva/sysinfo/software/index.htm"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">http://www.maine.gov/infonet/minerva/sysinfo/software/index.htm</font></span></a><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">). Alisia noted that older computers may run into this problem regardless and that having multiple sessions open may make the problem worse.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">MIN and the Minerva Executive Board are working towards creating a document that tells Minerva librarians how to handle holds during the delivery crisis. (MIN has already disabled online requesting in the Minerva opac.) The most important thing is not to cancel holds. Instead choose to ignore the hold when checking out items to patrons at the circulation desk. The document will be distributed on MeLIBS.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><b><span style="FONT-SIZE: 13.5pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA"> </span></b></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 2"><b><span style="FONT-SIZE: 18pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA">Cataloging Issues</span></b></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><b><span style="FONT-SIZE: 13.5pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA">Reminders: GMD, remote material type, DVD viewing (Ellen Conway)</span></b></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><font size="3"><i style="mso-bidi-font-style: normal"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold">GMD:</span></i><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"> When creating new bibliographic records or when importing bibliographic records be sure that the GMD is placed in the correct location (245 |h) and that the GMD is from the approved list. (</span></font><a href="http://www.maine.gov/infonet/minerva/cataloging/manual/ch4.htm#listgmd"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">http://www.maine.gov/infonet/minerva/cataloging/manual/ch4.htm#listgmd</font></span></a><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">). This is important because incorrect GMDs cause searching problems for the patron and also cause problems when globally updating records.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><font size="3"><i style="mso-bidi-font-style: normal"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold">Remote Material Type:</span></i><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"> Whenever you import bibliographic records, be sure to check the Material Type field (located in fixed fields).<span style="mso-spacerun: yes"> </span>All bibliographic records for print materials imported from z39 databases default to an “a” in the Material Type field. <span style="mso-spacerun: yes"> </span>If the item is actually a large print book or graphic novel, the mat type must be changed to the appropriate code.<span style="mso-spacerun: yes"> </span>Imported bib records for non-print material will have “-“<span style="mso-spacerun: yes"> </span>in the material type field; it is very important to remember to fill in this information. </span></font></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">Also check the Material Type field when you are attaching to an existing bibliographic record as it might not be correct.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">DVD Viewing: Librarians have reported that it takes a really long time to get a copy of the Cataloging User Group Meetings on DVD. If you are watching the Cataloging User Group meeting on DVD, please view them as soon as possible and send them on to the next library. During the delivery crisis, please use the U.S. mail. DVDs can be copied or downloaded to PCs.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3"> </font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><b><span style="FONT-SIZE: 13.5pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA">Authority Checking and Updates</span></b></p>
<ol type="1">
<li class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3; mso-list: l1 level1 lfo1"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">When editing bibliographic records, check to make sure that the author’s name in the 100 field is correctly entered. Instructions on how to do this are below. This is important because if a name is entered incorrectly, the Marcive Authority Process will not correct it. </font></span></li>
</ol>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 0.5in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">How to check an author’s name in the authority file:</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3; mso-list: l0 level1 lfo2"><span style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-language: AR-SA; mso-bidi-font-family: Symbol; mso-bidi-font-weight: bold"><span style="mso-list: Ignore"><font size="3">·</font><span style="FONT: 7pt 'Times New Roman'"> </span></span></span><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">Place cursor anywhere on the name and right click your mouse</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3; mso-list: l0 level1 lfo2"><span style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-language: AR-SA; mso-bidi-font-family: Symbol; mso-bidi-font-weight: bold"><span style="mso-list: Ignore"><font size="3">·</font><span style="FONT: 7pt 'Times New Roman'"> </span></span></span><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">Choose “Verify heading”</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3; mso-list: l0 level1 lfo2"><span style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-language: AR-SA; mso-bidi-font-family: Symbol; mso-bidi-font-weight: bold"><span style="mso-list: Ignore"><font size="3">·</font><span style="FONT: 7pt 'Times New Roman'"> </span></span></span><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">In the results list, look for the entry that has the name and “Authority Record”</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3; mso-list: l0 level1 lfo2"><span style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-language: AR-SA; mso-bidi-font-family: Symbol; mso-bidi-font-weight: bold"><span style="mso-list: Ignore"><font size="3">·</font><span style="FONT: 7pt 'Times New Roman'"> </span></span></span><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">Click on this name</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3; mso-list: l0 level1 lfo2"><span style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-language: AR-SA; mso-bidi-font-family: Symbol; mso-bidi-font-weight: bold"><span style="mso-list: Ignore"><font size="3">·</font><span style="FONT: 7pt 'Times New Roman'"> </span></span></span><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">If this is the author you want, click “OK” and this correct form will automatically be entered. If you need more information to decide, click “View”.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3; mso-list: l0 level1 lfo2"><span style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-language: AR-SA; mso-bidi-font-family: Symbol; mso-bidi-font-weight: bold"><span style="mso-list: Ignore"><font size="3">·</font><span style="FONT: 7pt 'Times New Roman'"> </span></span></span><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">NOTE: This same process can be used for subject headings.</font></span></p>
<ol type="1" start="2">
<li class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3; mso-list: l1 level1 lfo1"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">It has been noted that during the monthly Marcive Authority updating, only authority records and not bibliographic records were being updated. That is, if an authority record was changed to include a death date, this change was not being made to the existing bibliographic records using that name. To correct this, MIN staff ran a program called DeathFlip which retrospectively updated all bibliographic records to conform with any updated authority records. Marcive is also adding “see also” notes to their authority records at no charge.</font></span></li>
</ol>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 0.5in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">NOTE: Do not edit authority records. These records are owned by the Library of Congress and only they have the right to change them.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 0.5in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">NOTE: When verifying headings, do not choose the one the authority record that has DeathFlip in the 667 field.</font></span></p>
<ol type="1" start="3">
<li class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3; mso-list: l1 level1 lfo1"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">Question: What to do with an author who does not have an authority record in Minerva:</font></span></li>
</ol>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3; mso-list: l2 level1 lfo3"><span style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-language: AR-SA; mso-bidi-font-family: Symbol; mso-bidi-font-weight: bold"><span style="mso-list: Ignore"><font size="3">·</font><span style="FONT: 7pt 'Times New Roman'"> </span></span></span><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">Clicking “INN-View” allows you to search Innovative’s Authority database. If you find it there, click save. If not, don’t worry about it. Eventually Marcive will catch up with it.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3"> </font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><b><span style="FONT-SIZE: 13.5pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA">Graphic Novels: Powerpoint Review (Ellen Conway)</span></b></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">Ellen gave a powerpoint presentation concerning the 245 field in graphic novel bibliographic records. The presentation was very well received. James Jackson Sanborn will see about getting it posted to the MSL website.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3"> </font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><b><span style="FONT-SIZE: 13.5pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA">Subtitles v. Series (Ellen Conway)</span></b></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">Be sure that what you are entering as a subtitle is really a subtitle and not a series. If a series is entered in the bibliographic record as a subtitle, that record will not appear in the opac when a patron does a title search for a series title.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><i style="mso-bidi-font-style: normal"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">The following definitions are taken from Wynar’s Introduction to Cataloging and Classification by Arlene Taylor.</font></span></i></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -1in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">Series:<span style="mso-tab-count: 1"> </span>A number of separate works, usually related in subject or form, that are issued successively They are usually issued by the same publisher, distributer, etc., and in uniform style, with a collective title.<span style="mso-spacerun: yes"> </span>Example: Elm Creek Quilts Novel</font></span></p>
<p class="MsoNoSpacing" style="MARGIN: 0in 0in 0pt"><span style="mso-bidi-language: AR-SA"><font face="Calibri" size="3"> </font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -1in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">Subtitle:<span style="mso-tab-count: 1"> </span>A secondary title, often used to expand or limit the title proper; considered to be one kind of “other title information.” Example: “a novel”</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -1in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3"> </font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><b><span style="FONT-SIZE: 13.5pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA">Question from Bill Chellis</span></b></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">How can I create a bibliographic record from an existing record?</font></span></p>
<p class="MsoNoSpacing" style="MARGIN: 0in 0in 0pt"><span style="mso-bidi-language: AR-SA"><font size="3"><font face="Calibri">Answer: <span style="mso-tab-count: 1"> </span>1. Open bibliographic record you would like to copy</font></font></span></p>
<p class="MsoNoSpacing" style="MARGIN: 0in 0in 0pt"><span style="mso-bidi-language: AR-SA"><font size="3"><font face="Calibri"><span style="mso-tab-count: 2"> </span>2. Click “Edit”</font></font></span></p>
<p class="MsoNoSpacing" style="MARGIN: 0in 0in 0pt"><span style="mso-bidi-language: AR-SA"><font size="3"><font face="Calibri"><span style="mso-tab-count: 2"> </span>3. Click “Copy Record”</font></font></span></p>
<p class="MsoNoSpacing" style="MARGIN: 0in 0in 0pt"><span style="mso-bidi-language: AR-SA"><font size="3"><font face="Calibri"><span style="mso-tab-count: 2"> </span>4. Select a template</font></font></span></p>
<p class="MsoNoSpacing" style="MARGIN: 0in 0in 0pt 2in; TEXT-INDENT: -1in"><span style="mso-bidi-language: AR-SA"><font size="3"><font face="Calibri">5. Click “OK”<span style="mso-spacerun: yes"> </span><span style="mso-tab-count: 1"> </span>NOTE: the same bibliographic record appears but that above the fixed fields, it says “New BIBLIOGRAPHIC” instead the original bib #</font></font></span></p>
<p class="MsoNoSpacing" style="MARGIN: 0in 0in 0pt"><span style="mso-bidi-language: AR-SA"><font size="3"><font face="Calibri"><span style="mso-tab-count: 2"> </span>6. Edit the record how you want it, filling in all required fields</font></font></span></p>
<p class="MsoNoSpacing" style="MARGIN: 0in 0in 0pt"><span style="mso-bidi-language: AR-SA"><font size="3"><font face="Calibri"><span style="mso-tab-count: 2"> </span>7. Click save</font></font></span></p>
<p class="MsoNoSpacing" style="MARGIN: 0in 0in 0pt"><span style="mso-bidi-language: AR-SA"><font face="Calibri" size="3"> </font></span></p>
<p class="MsoNoSpacing" style="MARGIN: 0in 0in 0pt"><span style="mso-bidi-language: AR-SA"><font face="Calibri" size="3"> </font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><b><span style="FONT-SIZE: 13.5pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA">Question from Katherine Morgan</span></b></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">Ran out of time. Katherine’s question is tabled until the next meeting.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3"> </font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><b><span style="FONT-SIZE: 13.5pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA">Item status codes: final comments?</span></b></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">There were no final comments.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3"> </font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><b><span style="FONT-SIZE: 13.5pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA">Other</span></b></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3; mso-list: l2 level1 lfo3"><span style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-language: AR-SA; mso-bidi-font-family: Symbol; mso-bidi-font-weight: bold"><span style="mso-list: Ignore"><font size="3">·</font><span style="FONT: 7pt 'Times New Roman'"> </span></span></span><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">Catalogers need to change the MARC leader if a bibliographic record is updated. This is not done automatically.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3; mso-list: l2 level1 lfo3"><span style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-language: AR-SA; mso-bidi-font-family: Symbol; mso-bidi-font-weight: bold"><span style="mso-list: Ignore"><font size="3">·</font><span style="FONT: 7pt 'Times New Roman'"> </span></span></span><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">Keep the 001 if you know it is a OCLC number even if there is no 035 present in the bibliographic record. </font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3; mso-list: l2 level1 lfo3"><span style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-language: AR-SA; mso-bidi-font-family: Symbol; mso-bidi-font-weight: bold"><span style="mso-list: Ignore"><font size="3">·</font><span style="FONT: 7pt 'Times New Roman'"> </span></span></span><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">Punctuation in a bibliographic record is important and affects global updates. The following publications offer guidance in this issue: The AACR2, Cataloging with the AACR2 and MARC / Deborah Fritz, The LC MARC StandardsWebsite </font></span><a href="http://www.loc.gov/marc/"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">http://www.loc.gov/marc/</font></span></a><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3; mso-list: l2 level1 lfo3"><span style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-language: AR-SA; mso-bidi-font-family: Symbol; mso-bidi-font-weight: bold"><span style="mso-list: Ignore"><font size="3">·</font><span style="FONT: 7pt 'Times New Roman'"> </span></span></span><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3">If you have permission to catalog, you are expected to fix errors in bibliographic records in the Minerva catalog.</font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA; mso-bidi-font-weight: bold"><font size="3"> </font></span></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 3"><b><span style="FONT-SIZE: 13.5pt; FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA">Next meeting – September 15, 2009, 10:00 am, Falmouth Memorial Library</span></b></p>
<p class="MsoNormal" style="MARGIN: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto"><i><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA"><font size="3">Minutes submitted by Carin Dunay.</font></span></i><span style="FONT-FAMILY: 'Times New Roman','serif'; mso-fareast-font-family: 'Times New Roman'; mso-bidi-language: AR-SA"></span></p>
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<div></div><br>-- <br>Ellen M. Conway <br>Maine InfoNet Cataloging Specialist<br><br>