[MLTI-MS] Asset Management - Response Requested

[Jeff Mao]

Dear MLTI Schools,
We are aware that many schools have reported enrollment numbers that  
exceed the number of available MLTI devices at their schools. We have  
been working to resolve these issues. Devices are bring shipped now to  
schools that reported needs (*see list at the end of this message).  
Hopefully we have not missed anyone.

To better understand the needs, we have extracted from MEDMS the  
October enrollment figures as reported by your school and compared  
them to the Asset Manager. As we expected, there are many schools on  
the lists which have a "need" larger than their asset pool. However,  
we also have a significant number of schools, which based on this  
simple numerical comparison, show a huge number of unallocated  
devices. There are a few schools for which no MEDMS data was  
available, so the number of unallocated devices is grossly inflated.  
If your school's data is incomplete please report the missing data  
elements to the MLTI Project team.

Please see:

http://www.maine.gov/mlti/portals/docs/AssetCountsbyDelta.pdf
http://www.maine.gov/mlti/portals/docs/AssetCountsbySchool.pdf

Each of these files show the same information. AssetCountbyDelta.pdf  
shows MLTI schools sorted by the difference of Assets deployed and  
reported enrollment (plus staff, spare(s), and locally purchased  
devices). Those schools with positive values in this column, according  
to this information, have unallocated MLTI devices.  
AssetCountbySchool.pdf lists this information alphabetically by school  
name.

• If your school has a need for additional devices due to increased  
enrollment, please check with the nearest school to you that has  
unallocated devices to arrange a transfer.
• If your school has a significant number of unallocated devices, the  
Department will likely communicate with your school directly to have  
you return those devices to the Department.
• If these numbers are significantly wrong, please contact the MLTI  
Project team with accurate information (please email Steve Vose, steve.vose at maine.gov 
).

Reminders:
• When students transfer from one MLTI school to another, the  
Department expects that the device will follow the student if needed.  
It is the responsibility of the receiving school to contact the  
sending school to arrange the transfer since the sending school does  
not always know where students are going. Some schools manage this  
process as part of the student's school records transfer.
• If the distance between the two schools is significant, the  
Department will aid with shipping. Please contact the MLTI Project  
office to arrange the shipment. Whenever possible, transfer devices  
between schools without the Department's aid. It is faster and simpler  
in most cases.
• Do not "shelve" damaged laptops and issue an unallocated device. For  
accidentally damaged or stolen devices, request a Buffer Pool  
replacement. For non-accidentally damaged or lost computers, the SAU  
is responsible for returning the device to good working order by  
repairing the device using a DOE approved Apple Authorized Service  
Provider (http://www.maine.gov/mlti/aasp). For non-accidentally lost  
devices, please contact the MLTI Project team to arrange replacement  
of the device. The cost of "shelving" a device in many instance  
exceeds the cost of repairing the unit. For every unit "shelved" by a  
school, the Department pays $289 per year. Therefore, a device  
"shelved" this year will cost the Department $578 per year ($1734 by  
the end of the contract) because it is maintaining 2 MLTI devices to  
serve one student.

*The following schools should receive MLTI devices shipped from the  
MLTI Local Depot within the next 3-5 business days.
Bonny Eagle MS
Calais
Carrabec Community School
Central Middle School
Dedham
Deer Isle-Stonington
Dexter
Dixfield
Harrington
Harrison MS
Lake Region MS - 1754
Mountain Valley - 1638
Mt Jefferson Jr HS
Mt. View Jr/Sr HS
Nobleboro
Rangeley Lakes
St. George
Thomaston Grammar
Vinalhaven
Wells Ogunquit JHS
Windham
York

Thank You,
MLTI Project Team

**************************
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