[SOLAR-L] [MinervaCats] minutes: Minerva/Solar Cataloging meeting November 7 2008

[Ellen Conway]

With regard to this email discussion about DVD broken sets, I do not believe
that the information in the minutes is contradictory.  At the meeting I
didn't say that unbroken sets must have the phrase "complete set" in a
volume field, nor did I say that the phrase must be entered into item
records when both broken and unbroken sets are attached to the same bib
record.


What I did say was a reiteration of the Minerva Standard for cataloging
multi-disc sets, which was approved by the Exec Committee on 7/18/2007.
This information has been distributed and discussed since then.  The
following is quoted from the standard:

 *DVD (or videocassette) items may come packaged together or separately.  If
there is an ISBN for the entire set, it is preferable to catalog the DVDs
under the one record.  They may circulate as one item or be broken down into
separate items and be differentiated in the volume field. *

*If other libraries are circulating the DVDs together and your library
wishes to circulate each DVD separately (with the disc number noted in the
volume field of the item record), it is suggested that you notify all other
attached libraries as a courtesy.  They may then wish to amend their item
records in such a way as to indicate that their copy is lent as a single
unit (by adding a volume field stating "entire season", or "Discs 1-12", for
example.  When adding volume fields to item records, patrons requesting
these items through the OPAC will need to select the specific copy they wish
to receive.
*

*Use the same identifying terminology that is used on the item itself or on
the physical carrier (vol. 1, disc 1, first word of subtitle, etc.) when
labeling items in a volume field. *
This statement certainly does not imply that inserting the note in item
records is *required, *although this would probably be a simple job using
global update.

I hope this clears up the confusion about what was stated at the meeting.

Also, in reference to Ulla's concern about unnecessary volume notes
appearing in graphic novel records, I would like to remind catalogers again
of the following:  *If the item record is being attached to bib record for a
single volume do not add a volume number even if that number is included in
the 245 field.when the bib record has "n" and "p" subfields in the 245.  *This
statement is quoted from the Guidelines for Cataloging Graphic Novels which
have been distributed at meetings and by email.

Thanks,
Ellen



On Wed, Dec 3, 2008 at 4:02 PM, <rfrancis at curtislibrary.com> wrote:

>
> I agree with you Ulla--it doesn't seem very feasable to me!
>
>
>
>   *"Ulla Messerschmidt" <umesserschmidt at thomas.lib.me.us>*
>
> 12/03/2008 03:51 PM
>    To
> rfrancis at curtislibrary.com  cc
> "Ellen Conway" <econway54 at gmail.com>, minervacats at lists.maine.gov,
> minervacats-bounces at informe.org, solar-l at lists.maine.gov
>   Subject
> Re: [MinervaCats]        minutes:  Minerva/Solar Cataloging meeting
> November 7         2008
>
>
>
>
>
> Hi, Rebecca,
>
> I didn't receive an answer yet. If we really are going to add "Complete
> Set" every time another library
> breaks up a set we are going to be very busy.
>
> Ulla
>
>
> I'm wondering about this too...(has there been an answer that I've missed?)
>
> Rebecca
>
>
>   *"Ulla Messerschmidt" <**umesserschmidt at thomas.lib.me.us*<umesserschmidt at thomas.lib.me.us>
> *>*
> Sent by: *minervacats-bounces at informe.org*<minervacats-bounces at informe.org>
>
> 11/25/2008 12:17 PM    To
> "Ellen Conway" <*econway54 at gmail.com* <econway54 at gmail.com>>  cc
> *solar-l at lists.maine.gov* <solar-l at lists.maine.gov>, *
> minervacats at lists.maine.gov* <minervacats at lists.maine.gov>  Subject
> Re: [MinervaCats]        minutes: Minerva/Solar Cataloging meeting November
> 7         2008
>
>
>
>
>
>
> Hi all,
>
> Thanks for the minutes, but I am confused. Is this contradictory?
> "In order to prevent ILL problems, catalogers are reminded to use the
> volume field to identify individual discs *IF *an entire set of dvds is *not
> *being circulated as one item.* It will be assumed that all others
> circulate as a "complete set". *This applies to programs in a series or
> movie and feature discs."
> This makes me think that you don't need to use "complete set" in the volume
> field of an unbroken set.
>
> "If a library breaks up their set of dvds and attaches to a bib with no
> volume fields (indicating they are complete sets) then the cataloger can
> notify other libraries on the cat listserv or Ellen so that "complete set"
> will be added to the volume fields for their item records so the patron can
> make item level holds."
> This makes me think that we are supposed to add "complete set" as soon as a
> library adds a broken set.
>
> I think the important thing to do here is to *change any bib level holds
> to item level holds.*
>
> It would be nice if we didn't need to add "complete set" for everything
> where there is a broken set attached.
>
> Another topic in the minutes:
> List #385 was down to only two records. I ran another list of bib level
> holds on records with volume field and found about 30.
> Many of these were graphic novels, where the title or volume# was repeated
> in the volume field, so I deleted those fields and removed them from the
> list. There are now down to 16 records. Please take a look when you have
> time.
>
> Ulla
>
> Ulla Messerschmidt
> Technical Services Librarian
> Thomas Memorial Library
> 6 Scott Dyer Road
> Cape Elizabeth, ME 04107
> (207) 767-2273 ext, 290
> *umesserschmidt at thomas.lib.me.us* <umesserschmidt at thomas.lib.me.us>
> _______________________________________________
> MinervaCats mailing list
> *MinervaCats at lists.maine.gov* <MinervaCats at lists.maine.gov>
> *http://mailman.informe.org/mailman/listinfo/minervacats*<http://mailman.informe.org/mailman/listinfo/minervacats>
>
>
> Ulla Messerschmidt
> Technical Services Librarian
> Thomas Memorial Library
> 6 Scott Dyer Road
> Cape Elizabeth, ME 04107
> (207) 767-2273 ext, 290
> *umesserschmidt at thomas.lib.me.us* <umesserschmidt at thomas.lib.me.us>
>



-- 
Ellen M. Conway
Maine InfoNet Cataloging Consultant
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