From berek at tds.net Fri Oct 10 10:51:35 2008 From: berek at tds.net (berek@tds.net) Date: Fri, 10 Oct 2008 9:51:35 -0500 Subject: [SOLAR-L] New Z39.50 resources Message-ID: <20081010095135.A0DQT.1944114.root@webfep13> Good morning everyone, The Minerva catalogers have been yearning for additional Z39.50 libraries to help catalog items. Yesterday, I had a rare bit of quiet time to search for some. I used our Solar cataloging program as my test pit and you will find six new ones at the end of the list. All work. Feel free to use them when your favorites don't return anything. They are: U. of Hawaii U. of Arizona Milwaukee Public Library system Minneapolis Public Library system Tulsa OK Public Library State Library of Western Australia Regards, John Clark -- John R. Clark-storyteller and librarian. "When words are not enough, music fills in."-Kori Linae Carothers From Deborah.Hensler at maine.gov Fri Oct 10 15:33:39 2008 From: Deborah.Hensler at maine.gov (Hensler, Deborah) Date: Fri, 10 Oct 2008 15:33:39 -0400 Subject: [SOLAR-L] UMS system maintenance -- will affect Minerva and SOLAR Message-ID: <3233E4190E74E84CB8BB502705B83EFF041FAF36@SOM-TEAQASMAIL1.som.w2k.state.me.us> This message has gone to MELIBS and MEINFO, but I want to make sure everyone is aware of it: On Sunday, October 12, there will be multiple infrastructure maintenance operations which will affect services throughout UMS. CNS (NOC) is doing work on networking equipment which will affect access to services (and affect operation of some systems). Systems and Operations (SO) is also doing work will affect systems and services. CNS expects that their work will be completed by 0900. The SO work will start earlier but may take much more time; we are hoping to be done by 1000. The SO work will most directly affect the SOLAR and MINERVA systems in your space: those systems will be down. Backups and other external facilities of URSUS and INN-Reach may be affected; the systems may otherwise continue to operate but their services may not be accessible during periods of time during the CNS work, although the outages for your [other] systems is expected only to be a matter of minutes. So, if you are open Sunday morning you will not have access to Minerva or SOLAR; the work should be complete by 10am. Deb ______________________________ Deborah Hensler Library Systems Specialist, Maine InfoNet Maine State Library 64 State House Station Augusta, ME 04333 207-287-5620 or 1-800-322-8899 207-287-5624 - fax 207-592-1825 - mobile http://www.maine.gov/infonet/ Please submit new support issues at http://espresso.ums.maine.edu:8088/ Issues can also be submitted via email to maineinfonet at maine.edu From berek at tds.net Sun Oct 12 10:58:47 2008 From: berek at tds.net (John R. Clark) Date: Sun, 12 Oct 2008 10:58:47 -0400 Subject: [SOLAR-L] Z39.50 update Message-ID: Good morning, I did a bunch of cataloging on Friday and Saturday using the new Z39.50 access points. I found the Milwaukee County Library system very helpful-found 5 records I couldn't find anywhere else. All were OCLC quality and didn't need anything deleted (09* or 9** fields) Tulsa also got me some records I couldn't find elsewhere. Regards, John Clark John R. Clark, M.ED, MLIS-Librarian, Hartland, Maine http://sennebec.livejournal.com/ From econway54 at gmail.com Tue Oct 14 16:36:19 2008 From: econway54 at gmail.com (Ellen Conway) Date: Tue, 14 Oct 2008 16:36:19 -0400 Subject: [SOLAR-L] Minerva/Solar Cataloging Users Meeting Minutes 9/23/08 Message-ID: *Minerva/Solar Cataloging Users Meeting* *Falmouth** Memorial Library* *September 23, 2008 * * * *Present:* Linda Barnes, Rockland PL; Doris Chapman, Portland Museum of Art; Bonnie Collins, Maine InfoNet; Ellen Conway, Falmouth ML & Maine InfoNet; Colleen Crowley, CM Bailey PL; Carin Dunay, SMCC; Rebecca Francis, Curtis ML; Valerie Frechette, CMCC; Katie Greenman, EMCC; Nicole Harkins, Warren ML; Deborah Hensler, MSL/Maine InfoNet; Nancy Johnson, Rice PL; Robin Lowell, SMCC; Kimberly Madden, Patten FL; Kathie Martin, McArthur PL; Laurie McQuarrie, Bangor Theological Seminary; Katherine Morgan, Norway PL; Anne Mosey, Wells PL; Nancy Noble, Maine Historical Society; Martha Ott, Andover College; Marian Peterson, Walker ML; Frances Pollitt, Maine Historical Society; Jim Roy, MSL Outreach Services; Ann Russell, Lithgow PL; Denise Simms, Scarborough PL; Courtney Sparks, Patten FL; Charlotte Spear, South Portland PL; Annette Tanguay, YCCC; MaryHope Tobin, St. Joseph's College; Helen Tomer, Topsham PL; Joyce Wiebe, Orono Public Library. * * *Maine** InfoNet report:* Deb Hensler reminded those in attendance to speak loudly and clearly and to repeat questions from the group for the benefit of those viewing the meeting DVDs. The new director of Maine InfoNet, James Jackson Sanborn, started in his new position on August 20, 2008. He and his family recently moved from North Carolina to Orono. The InfoNet staff have moved into new offices on the UM Campus in Orono, in the York Village apartments. Deb will continue to work out of the Maine State Library in Augusta, but has a cubicle in the Orono office. The InfoNet contact webpage has been revised to reflect these changes; all staff information may now be found at http://maine.gov/infonet/contactus.htm The staff position Agency Technology Officer-Library Automation Manager, formerly held by Jon Forest, is still open; candidate interviews should take place in the near future. All requests for technical support should now be submitted to the web-based support site at http://espresso.ums.maine.edu:8088/ Your request will open a "ticket" which should expedite the handling of your issues. Please include your phone number with your request. Annette Tanguay asked for a review of how to register for the web-based support system. Deb advised that Tim Pellett (UM Orono) is in charge of this program. If you don't receive an email validating your registration, check your spam folder and/or make sure that the website is not blocked by your computer system. If you are unable to access the webpage, contact your IT department. Cataloging questions may be submitted in this manner; use this for specific questions rather than those that can be circulated via the MinervaCats list serv. A promising feature of the web-based support system is the "Knowledge Base". This will offer tips and answers to FAQs, and eventually the "how-tos" from the web pages will be moved here. This will probably not happen before the Library Automation Manager position is filled. *Cataloging Standards Committee:* Katherine Morgan reported on the Users Group's first effort to record and circulate meetings for those libraries unable to attend in person. The Users meeting in July 2008 was the first to be recorded. The recording was transferred to DVDs which then were cataloged and processed by Ann Russell. To view these DVDs you must place an item level hold through Millennium because the bib record is suppressed from public view. Remember, you must request the discs by the specific date found in the volume note. Search for the title "Minerva/SOLAR Cataloger's Meeting". There will be 3 DVD copies for each meeting. Because of the large number of catalogers requesting the DVDs, Deb suggested that as soon as you receive one, copy it to your computer or to another disc of your own. Move it along to the next library on the list as soon as possible. If the proposed meeting attendance policy is approved, Minerva libraries will be expected to either attend in person or view the DVD, or some combination of both, a minimum of 3 meetings per calendar year. Anne Mosey mentioned that her copy of the DVD did not work properly; it was suggested that she try viewing it on another computer or player. Written minutes of the Users Group meetings will continue to be circulated. *Bonnie's report:* Bonnie has compiled a new list of resources for catalogers that has been posted online at http://maine.gov/infonet/minerva/cataloging/resources/index.htm If you see any problems or have suggestions for additional resources please send her a note. This list can be printed out for easy reference. Doris asked for directions to the cataloging information webpages. They are found at http://maine.gov/infonet/minerva/cataloging/index.htm Remember, too, that you can use the Google search function on this page to locate specific information. Bonnie discussed the use of the MinervaCats listserv when seeking information about specific materials or bib records. If you send out a question for other catalogers please list the libraries in your query. If your library is asked for further information by one of these emails, please respond in some way in a timely manner. If you don't get the answers you need from other catalogers try contacting the publisher. Katherine Morgan asked for clarification of the sequence of subfields on Marc 856 fields that contain URLs. As long as the URL is given in subfield |u and the description is in subfield |z, it does not matter which order they are in. When importing remote records, remember that any subfield |3 should be changed to |z. Denise Simms asked about the use of the 545 Maine author note. Bonnie explained that if the Maine author's full name is given in the 100 field, the full name does not need to be repeated in the 545. The full name can be used in the 545 if he is an editor, etc. The note should be composed with the phrase "Maine author" first. This is followed by the explanation in a |b subfield. Example (for Tess Gerritsen): "545 0 Maine author. Gerritsen lives in Camden, Me." The |b subfield must be used. (This information is omitted on the cataloging webpage and will be corrected.) The 545 may be used in this manner for cartographers, editors, illustrators, poets, etc. Do not use it for books about these persons. Likewise, do not use the heading "650 0 Authors, American ? Maine" unless the book is ABOUT that person. The 545 field is repeatable. It was suggested that the Cat. Standards committee should compile a list of permitted designations for this field. *Ellen's report:* Maine Historical Society said that they are removing some maps from the books they were published in and storing them in a physically separate location. The maps and books are being cataloged on separate bib records. MHS catalogers asked if it would be appropriate to use Marc 773 and 774 linking fields to connect these bib records. Although these are valid fields, using them for this purpose may be problematic. Deborah Fritz says in her Marc/AACR2 guide that these fields normally link to each other using a control number, commonly an OCLC number. Such a number would not be found in the original cataloging records for unique items. In addition, Deb said she would have to investigate whether our Millennium package supports this function. Bonnie suggested that MHS use a 590 note (for local content) for this linking information. They agreed to try this out. Ellen reviewed cataloging "playaways". Playaways are self-contained MP3 format sound recorded books that require batteries and headphones for operation. Minerva does have a unique material type for playaways, "s". The proper GMD for a playaway is "|h[sound recording], and the item is described in the 300 field as a "sound media player". Please be aware that many if not most of the remote bibs for playaways include subfield |e, listing accompanying materials (batteries, headphones) in the 300. This subfield should be removed. Some libraries circulate playaways with the batteries, etc. and some do not. This is a local decision, so these items should not appear in the bib record. Remember, too, that playaway bib records should include a 538 field that lists the equipment required for the operation of the item. *Graphic novels:* Bonnie reminded catalogers that graphic novels and comic strip collections are not the same material type. A graphic novel tells a story using both narrative and pictures, and should be given material type "h". Many serial comics have been reissued as graphic novels. However, compilations of Garfield or Calvin & Hobbes strips, for example, are not graphic novels, and should have material "a". If your library chooses to shelve comic collections and graphic novels together, it's OK to use a special graphic novel location or call number specific to you, but do not use the graphic novel material type or subject/genres headings inappropriately. Remember the phrase "graphic novel" refers to both fiction and nonfiction content. Bonnie's guide to cataloging graphic novels will be posted online. *Other:* * * There was a discussion of how long items with the status "billed" should remain in the system, and if these items should be suppressed. There was no definite answer to this question although it was agreed that these items might stay in the catalog for up to 2 years. Deb will refer this question to the circulation committee. Bonnie mentioned that she has been working on updating and correcting records that use the 545 "Maine author" note. *Special thanks* to Jim Roy for his videorecording services! *Next meeting:* 10 am., November 7, 2008 at Husson College, Bangor Register at http://evanced.info/maine/evanced/eventcalendar.asp Submitted by Ellen Conway -- Ellen M. Conway Maine InfoNet Cataloging Consultant -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/solar-l/attachments/20081014/1a4a2f56/attachment-0001.html From Deborah.Hensler at maine.gov Fri Oct 17 09:49:52 2008 From: Deborah.Hensler at maine.gov (Hensler, Deborah) Date: Fri, 17 Oct 2008 09:49:52 -0400 Subject: [SOLAR-L] Search Guides to Manuscript Collections Message-ID: <3233E4190E74E84CB8BB502705B83EFF042F9E34@SOM-TEAQASMAIL1.som.w2k.state.me.us> I know this was already posted to MELIBS-L but wanted to make sure everyone has seen this annoucment about a wonderful new resource! Search Guides to Manuscript Collections http://www.library.umaine.edu/speccoll/eadsearch/ We are pleased to announce the launch of a pilot web site for searching finding aids located in special and archival collections in Maine. This searchable database indexes the full text of 250 finding aids in Maine. A finding aid is a descriptive guide for an archival or manuscript collection. Typically, it includes information about the origin, history, content, date and format of the records, as well as the physical and intellectual arrangement of them. Two repositories currently contribute to the database: Special Collections of Fogler Library, University of Maine, and the Edmund S. Muskie Archives and Special Collections Library, Bates College. This is a collaborative, pilot project to test an enhanced search engine for finding aids encoded in EAD (Encoded Archival Description) and located in special and archival collections throughout Maine. We have formed a working group, including members from the University of Maine, Bates, Bowdoin, the Maine State Archives and Northeast Historic Film, to develop a grant proposal which would advance the pilot system to its next phase of development, streamlining functionality and the user interface, and providing a venue for hosting finding aids statewide, and perhaps regionally. Marilyn Lutz, Maine Info Net Kat Stefko, Bates College October 16, 2008 ______________________________ Deborah Hensler Library Systems Specialist, Maine InfoNet Maine State Library 64 State House Station Augusta, ME 04333 207-287-5620 or 1-800-322-8899 207-287-5624 - fax 207-592-1825 - mobile http://www.maine.gov/infonet/ Please submit new support issues at http://espresso.ums.maine.edu:8088/ Issues can also be submitted via email to maineinfonet at maine.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/solar-l/attachments/20081017/5e078702/attachment.html From Deborah.Hensler at maine.gov Fri Oct 17 10:03:12 2008 From: Deborah.Hensler at maine.gov (Hensler, Deborah) Date: Fri, 17 Oct 2008 10:03:12 -0400 Subject: [SOLAR-L] November cataloger's meeting Message-ID: <3233E4190E74E84CB8BB502705B83EFF042F9E3F@SOM-TEAQASMAIL1.som.w2k.state.me.us> Happy Friday, catalogers! The next meeting for Minerva and SOLAR cataloger's is scheduled for Friday, Nov. 7 at Husson College, 10-12:30. Please register at http://evanced.info/maine/evanced/eventcalendar.asp Send any agenda items to me. Thanks, Deb ______________________________ Deborah Hensler Library Systems Specialist, Maine InfoNet Maine State Library 64 State House Station Augusta, ME 04333 207-287-5620 or 1-800-322-8899 207-287-5624 - fax 207-592-1825 - mobile http://www.maine.gov/infonet/ Please submit new support issues at http://espresso.ums.maine.edu:8088/ Issues can also be submitted via email to maineinfonet at maine.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/solar-l/attachments/20081017/9cbdd08d/attachment.html From Deborah.Hensler at maine.gov Tue Oct 21 16:32:34 2008 From: Deborah.Hensler at maine.gov (Hensler, Deborah) Date: Tue, 21 Oct 2008 16:32:34 -0400 Subject: [SOLAR-L] informal meeting at the Maine Libraries Conference Message-ID: <3233E4190E74E84CB8BB502705B83EFF042FA349@SOM-TEAQASMAIL1.som.w2k.state.me.us> Hello, members of the SOLAR system, I'm sorry for such a late notice, but want to let you know that Maine InfoNet staff will be available for an informal meeting of any SOLAR library staff who would like to talk, ask questions, or meet James Jackson Sanborn, Maine InfoNet's new executive director. We'll be meeting on Thursday morning from 10-11, probably in the 2nd floor niche space. If the space changes, I'll make sure to have a sign posted. Respond to this email or give me at call at 592-1825 if you have any questions. Hope to see you at the conference! Deb ______________________________ Deborah Hensler Library Systems Specialist, Maine InfoNet Maine State Library 64 State House Station Augusta, ME 04333 207-287-5620 or 1-800-322-8899 207-287-5624 - fax 207-592-1825 - mobile http://www.maine.gov/infonet/ Please submit new support issues at http://espresso.ums.maine.edu:8088/ Issues can also be submitted via email to maineinfonet at maine.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/solar-l/attachments/20081021/adcb7de0/attachment.html From Deborah.Hensler at maine.gov Mon Oct 27 13:56:59 2008 From: Deborah.Hensler at maine.gov (Hensler, Deborah) Date: Mon, 27 Oct 2008 13:56:59 -0400 Subject: [SOLAR-L] Deb H. going out of town Message-ID: <3233E4190E74E84CB8BB502705B83EFF043DBCC2@SOM-TEAQASMAIL1.som.w2k.state.me.us> Hi, I just wanted to let everyone know that I'm leaving for Pittsburgh unexpectedly. My mom was taken to the hospital last night and has some serious health problems, so I'm going in to be there with my sister. I expect to be gone for about a week. I will be doing some work when I'm there, but nothing until Wednesday, If you have an emergency, please contact Jonathan Williams (phone and email are on the Maine InfoNet Contact Us page). I will respond to tickets and other email beginning Wednesday. Thanks, Deb ______________________________ Deborah Hensler Library Systems Specialist, Maine InfoNet Maine State Library 64 State House Station Augusta, ME 04333 207-287-5620 or 1-800-322-8899 207-287-5624 - fax 207-592-1825 - mobile http://www.maine.gov/infonet/ Please submit new support issues at http://espresso.ums.maine.edu:8088/ Issues can also be submitted via email to maineinfonet at maine.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/solar-l/attachments/20081027/5c9ba985/attachment.html