From James.JacksonSanborn at maine.edu Fri Apr 3 08:49:51 2009 From: James.JacksonSanborn at maine.edu (James M. Jackson Sanborn) Date: Fri, 3 Apr 2009 08:49:51 -0400 Subject: [SOLAR-L] Job Announcement: Maine InfoNet Systems Training and Support Librarian Message-ID: <542f6f140904030549j3f0de0d7pdd0566e0af53b7fb@mail.gmail.com> (apologies for cross-posting) I'm pleased to announce that Maine InfoNet is now seeking applicants for the position of Systems Training and Support Librarian. This is a Maine State Library position that will be based out of the Maine InfoNet offices in Orono. The Systems Training and Support Librarian will provide technical training, educational resource coordination, and systems support across the spectrum of Maine InfoNet services and projects. This position will work collaboratively with rest of the Maine InfoNet staff to provide comprehensive, hands-on support for MaineCat, Minerva, SOLAR, URSUS, MARVEL! and other Maine InfoNet services and projects, including direct technical support for rapid response to system support requests. A full vacancy announcement, including application instructions is available at: http://www.maine.gov/bhr/state_jobs/direct_jobs.shtml The position is listed under the heading: *Education Specialist II: Library Systems Training and Support * The position will remain open until April 17th, at which point review of applications will begin. Regards -James _____________________________ James M Jackson Sanborn Executive Director, Maine InfoNet University of Maine 5784 York Village, Suite 58 Orono, Maine 04469-5784 207-581-3083 207-356-0238 (cell) 207-581-3095 (fax) james.jacksonsanborn at maine.edu From bmcdade at bpl.lib.me.us Fri Apr 3 16:44:49 2009 From: bmcdade at bpl.lib.me.us (Barbara McDade) Date: Fri, 3 Apr 2009 16:44:49 -0400 Subject: [SOLAR-L] Collection Development Summit Message-ID: Colleagues, Just wanted everyone to be aware of the Collection Development Summit sponsored by Maine InfoNet on Monday, June 15 from 9:00-3:00 at Wells Commons at the University of Maine in Orono. It will cost $10 for breaks and lunch. To register, please go the State calendar http://evanced.info/maine/evanced/eventcalendar.asp The purpose of the summit is to explore collection development issues, priorities, and opportunities on a state-wide basis. Declining budgets, new information formats, mandates for collaboration, and increased requests for services and collections provide a strategic opportunity for libraries of all types within the state of Maine to step back and think about what we might do collectively and collaboratively that would benefit our users and our institutions. Break out groups by type Large Academics (UM, Privates, UNE) Smaller Academics (Community Colleges, Husson, Unity, etc) Health Sciences Specials Public Questions to consider What are our collection priorities and how would cooperation/collaboration help us achieve them? What role does MaineCat play in helping us with these priorities How can we cooperate in building and sharing digital collections? What are the role of the ARRCs? Where will we get funding that might support some statewide efforts? Funding we now have? Source of the funding and how are we required to spend it? For more information ask a Maine InfoNet Board member. Barbara A. McDade Director Bangor Public Library 145 Harlow Street Bangor, ME 04401 (207) 947-8336 bmcdade at bpl.lib.me.us From econway54 at gmail.com Wed Apr 8 11:14:58 2009 From: econway54 at gmail.com (Ellen Conway) Date: Wed, 8 Apr 2009 11:14:58 -0400 Subject: [SOLAR-L] September 2009 meeting rescheduled Message-ID: Hi everyone, I'd like to advise you all that the September 2009 Cataloging Users Group Meeting has been rescheduled for Tuesday, September 15, 10 am at the Falmouth Memorial Library. (The original date was 9/22/09.) Please make a note on your calendars. Thanks, Ellen -- Ellen M. Conway Maine InfoNet Cataloging Specialist -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/solar-l/attachments/20090408/9889eec1/attachment.html From econway54 at gmail.com Thu Apr 9 12:08:05 2009 From: econway54 at gmail.com (Ellen Conway) Date: Thu, 9 Apr 2009 12:08:05 -0400 Subject: [SOLAR-L] Fwd: [MinervaCats] Revised Minutes Minerva/SOLAR CUG 3/24/09 In-Reply-To: <20090408144125.4xr3a40r28gk0080@mail.msln.net> References: <20090408144125.4xr3a40r28gk0080@mail.msln.net> Message-ID: ---------- Forwarded message ---------- From: Date: Wed, Apr 8, 2009 at 2:41 PM Subject: [MinervaCats] Revised Minutes Minerva/SOLAR CUG 3/24/09 To: "minervacats at lists.maine.gov" Hi Cats, I sent revised minutes out on Monday but they have yet to be posted so here goes again. Please use the revised minutes. Sorry for the inconvenience if you receive them twice. Please note that some attendees names had been omitted from my original minutes and they should now be on this version. Deb Deborah Buker Technical Services Librarian Baxter Memorial Library 71 South Street Gorham ME 04038 207-839-5031 dbuker at baxter-memorial.lib.me.us ---- Minerva/SOLAR Cataloging Users meeting Falmouth Memorial Library March 24, 2009 Present: Deborah Buker, Baxter Memorial Library; Doris Chapman, Portland Museum of Art; William Chellis, C.M Bailey Library; Bonnie Collins, Gardiner Public Library; Ellen Conway, Falmouth Public Library and Maine InfoNet; Happy Copley, St. Mary?s Regional Medical Center Library; Carin Dunay, SMCC Library; Michelle Firmin, Andover College Library; Rebecca Francis, Curtis Public Library; Valerie Frechette, CMCC Library; Brittany Harrington, Belfast Free Library; James Jackson Sanborn, Maine InfoNet; Nancy Johnson, Rice Public Library; Karen Jones, Lewiston Public Library; Robin Lowell, SMCC Library; Kimberly Madden, Patten Free Library; Kathie Martin, McArthur Public Library; Lorraine McQuarrie, Bangor Theological Seminary Libraries; Ulla Messerschmidt, Thomas Memorial Library; Marie Morey, Gray Public Library; Katherine Morgan, Norway Public Library; Anne Mosey, Wells Public Library; Kim Myers, York Public Library; Nancy Noble, Maine Historical Society Library; Marian Peterson, Walker Memorial Library; Mary Pinkham, Boothbay Harbor Memorial Library; Lenore Rapkin, Portland Museum of Art Library,; Jim Roy, Maine State Library Outreach services ; Denise Simms, Scarborough Public Library; Kim Slocomb, Rockport Public Library ; Donald Sommers, Wells Reserve Coastal Library ; Jean Sommers, Wells Reserve Coastal Library; Charlotte Spear, South Portland Public Library; Maryhope Tobin, St. Joseph?s College Library; Helen Tomer, Topsham Public Library; Nancy Viehmann, Wells Reserve Coastal Library. Announcements: Ellen Conway thanked Jim Roy for videotaping the meeting and welcomed all who attended including James Jackson Sanborn from Maine InfoNet. Ellen announced the retirement of Bonnie Collins from Maine InfoNet. Bonnie was given a round of applause as a show of thanks for her service. It was announced that Bonnie is now volunteering at Gardiner Public Library. Reports: Cataloging Standards Committee: Katherine Morgan gave the following report : Changes in status code for In Tech Serv 1. Change the item record status "e" ("In Tech Serv") to a nonrequestable status. This would prevent the requesting of items that have various problems that prevent them from circulating. Currently, the other item statuses that are nonrequestable are q- owns (only Maine InfoNet staff can use this), $ - paid, z claims returned, m missing, l-lost, s- on search, n- billed, w- withdraw shelf, k online, and o library use only. Change for material type d? 2. Change the existing bibliographical material type "d" from "ms music" to "Blu-Ray". Ms music is a material type that is not being used in the Minerva catalog. Blu-Ray discs are growing in popularity, and it is felt that a dedicated material type will help to distinguish them from DVDs and VHS tapes. Adding a material type for equipment? 3. Add a new material type for "equipment". We have noticed a growing number of items being added to the catalog, such as MP3 players, headphones, remote controls, etc., and believe that there should be a material type for this general category of items. We appreciate all the comments everyone sent to the committee and we will use the comments and suggestions as we discuss changes in status codes, and changes in material types. In addition, the committee will discuss defining the status codes and how they should be used by libraries. During their March meeting, the Executive Committee decided it would be helpful to have the cataloging and circulation committees? work together to avoid overlapping and conflicting procedures/best practices. We will be working with the circulation committee to implement this decision by the Executive Committee. 2. Maine InfoNet: James Jackson Sanborn announced that Maine InfoNet has a new Mission Statement as well as a new vision statement which the board of directors of Maine InfoNet planned to ratify at their meeting on March 25th. He announced that they have hired someone to fill Jon Forest?s position to start mid April. The name of the new hire will be announced at a later time. He also announced that they now have permission to begin the search for a replacement for the position that Deb Hensler left. The position, however, will be a new staffing model. The new position will work with all of Maine InfoNet and will provide systems training and support in URSUS as well as MINERVA. Look for ads for the position in the near future. Maine InfoNet download library: 62 libraries were live as of last week. James announced that of the first 6 or 7 days there were 850 checkouts with a low of 47 checkouts on one day (Sunday). This was all with NO publicity. He plans to do publicity in the summer. EBSCO Trial: Last week James sent out a message through MELibs to announce a trial of EBSCO with the possibility that it could replace GALE. A Survey Monkey was sent out. He will be sending one out again. Please send feedback! Circ: Verizon.net emails are not supported and will now be changed to myfairpoint.net emails. James will be globally flagging all Verizon.net patron emails and a flag will pop up to say check email. Cataloging news: Ellen told us that she has set up a Minerva Blog where she has posted most of the standards passed by the Cataloging Standards Committee and guidelines which Bonnie has given us. She has also posted the minutes from the past three CUG meetings as well. Ellen encouraged us to look at the blog and give her feedback. http://minervacats.blogspot.com/ Series note changes: Update on 440 Field Library of Congress has changed the series notes. All series now go as a 490 and you need to have an 800. Please see the blog for the update on the 440 field for the full explanation. It was asked if we were going to go back and update all of the records to reflect the new 490 and Ellen said that we would not. We will just be doing so with all new records going forward. Bonnie suggested that all of our How-to materials need to be updated to reflect the changes. Cataloging Issues Ellen puts together about 1,700-1,800 bib records for Marcive every 2 weeks. She looks at problems with them before she sends them out and she is seeing things that should not be there. Please check for material type, 092 call number field links that should not be there, 263, 856?s and 900?s that should not be there. Ellen said that the reason that she believes that we need a new material type for equipment is that it would allow her to remove those items from the database and not send them to Marcive. It is costly to send items to Marcive. She is finding problems with items brought in from remote sites. She went through bringing a record in and showed the correct way to do so. Remember that the record that you are bringing in has data that is relevant to the site that made it and may not be relevant to Minerva, such as 900 fields and 263 fields. Remove prices in ISBNs. Duplicates: If you find dupes & do not have the ability to edit please let Ellen know and she will correct them. Scholastic: If a Scholastic record is exactly like the original pub record, the name of the original publisher appears on the inside of the item and the only difference is the Scholastic ISBN, it is ok to attach the Scholastic item to the record. If you adjust a prepub record remember to edit the marc leader from ?prepub? to ?full?. Also edit marc leader to ?increase from prepub?. Please when you bring records in remove all ISBNs except the one which is on your item. Even if you see all of the ISBN?s on the verso of your book do not put them all on the record. Use only the ISBN that applies to the material in hand when importing a bib. 001 field: Due to Minerva Admin functions OCLC records are preferred over LC records when bringing in new records. If you do bring in a LC record and it has a 001 field remove it. 035 field: You may leave the 035 field even though it shows red. It is fine. If it bothers you that it is red you may change the b to a 6 and the red will go away and the field is still fine. 092 field: Remove this field or change to 082 and change the (c) to a (y). Reminders: Occasionally finding Volume numbers where they do not belong. Please see how-to on web page for correct way. Ellen also discussed proper ways to use Graphic Novels and mult-part records. Review: We discussed what constitutes a Kit. It was noted that a kit is 3 or more different types of items, therefore a book and a tape or a book and a CD is not a kit. Ellen discussed Marcive authority processing and monthly notification files. Discussion topics: We discussed BluRay discs and MP3s. It was stressed that a 300 field is very important as well as a 538. Librarians suggested lots of labeling on the actual item--DVD, CD, etc, to let patrons know what the item actually is. Ellen asked for emails to the list with comments on this topic. Ellen discussed Playaways and that the MIINERVA gmd differs from what some other systems use. We use ?sound recording?. Other systems may use ?electronic resource?. If you bring in a record, the gmd will need to be edited to show ?sound recording?. We now have an exception to the rule in that we can attach (VHS only) editions to the same bib record. As long as it is the same movie, same cast, same everything, just different publisher. James Jackson Sanborn noted that CS Direct Millennium client has a new client that is not compatible. If you download please DO USE Release 2006, 150 Version. Do not use 160 version. Next meeting: May at Husson College, Bangor. Jim Roy will videotape. Respectfully submitted, Deborah Buker April 8, 2009 Baxter Memorial Library Gorham, Maine _______________________________________________ MinervaCats mailing list MinervaCats at lists.maine.gov http://mailman.informe.org/mailman/listinfo/minervacats -- Ellen M. Conway Maine InfoNet Cataloging Specialist -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/solar-l/attachments/20090409/5fe0b44a/attachment.html From James.JacksonSanborn at maine.edu Thu Apr 9 16:29:10 2009 From: James.JacksonSanborn at maine.edu (James M. Jackson Sanborn) Date: Thu, 9 Apr 2009 16:29:10 -0400 Subject: [SOLAR-L] New email list for the Download Library Audiobook service Message-ID: <542f6f140904091329o1e149c43id455ca9a0f523fd7@mail.gmail.com> Good afternoon, and apologies for crossposting this message. I have set up a new email list that will be used for announcements and discussions regarding the Maine InfoNet Download Library audiobook service. If you are a participant in the Download Library service, or just really want to keep abreast of what's happening with the project, please subscribe to this list at the following address: http://mailman.informe.org/mailman/listinfo/downloadlibrary The above URL also will include information regarding sending mail to the list once you are signed on, as well as options for receiving this list in a 'daily digest' format. If you have a staff member or colleague who you think should be receiving information about the Download Library, please encourage them to sign on to the list as well. I will periodically use this list for announcements and updates regarding the Download Library, and this list should also be the place for asking questions, providing helpful tips, etc. from our member libraries. Since the Download Library is used by only a subset of libraries that are on MeLibs and other Maine InfoNet sponsored lists, it seems appropriate that we keep discussion going in a list targeted for this service, rather than inundating non-interested parties with emails on lists that are not dedicated to the service. Thank you, and best regards- -James _____________________________ James M Jackson Sanborn Executive Director, Maine InfoNet University of Maine 5784 York Village, Suite 58 Orono, Maine 04469-5784 207-581-3083 207-356-0238 (cell) 207-581-3095 (fax) james.jacksonsanborn at maine.edu From James.JacksonSanborn at maine.edu Fri Apr 24 16:39:56 2009 From: James.JacksonSanborn at maine.edu (James M. Jackson Sanborn) Date: Fri, 24 Apr 2009 16:39:56 -0400 Subject: [SOLAR-L] Minerva and Solar Outage Message-ID: <542f6f140904241339t1d05da46qdce0be622d990e25@mail.gmail.com> (sent on behalf of Jonathan Williams) I have just been notified that, due to infrastructure maintenance, the MINERVA and SOLAR services will be taken offline early Sunday morning, April 26th. The maintenance is expected to be completed before 10am, but it is possible that the outage will continue until later in the morning or into the early afternoon. MaineCat and URSUS will continue to be available. I apologize for the late notice. Regards, Jonathan Williams -- Jonathan V. Williams URSUS System Manager, Maine InfoNet jvwilliams at maine.edu (207) 581-3088 Suite 58 5784 York Village Orono, ME 04469-5784 _____________________________ James M Jackson Sanborn Executive Director, Maine InfoNet University of Maine 5784 York Village, Suite 58 Orono, Maine 04469-5784 207-581-3083 207-356-0238 (cell) 207-581-3095 (fax) james.jacksonsanborn at maine.edu