From econway54 at gmail.com Mon Jul 6 09:42:28 2009 From: econway54 at gmail.com (Ellen Conway) Date: Mon, 6 Jul 2009 09:42:28 -0400 Subject: [SOLAR-L] Cataloging Users Group meeting July 17 Message-ID: Hi catalogers, I'm sending out this email to remind you all that the next Minerva/Solar Cataloging Users Group meeting is scheduled for Friday, July 17 at 10 am. We will be meeting in the Studio room at the Maine State Library in Augusta. Please remember to register online for this meeting as soon as possible at http://evanced.info/maine/evanced/eventcalendar.asp. We will be reviewing several important issues, and I hope that you will be able to attend. Please let me know if you have any questions or topics to be added to the agenda. Thanks, Ellen -- Ellen M. Conway Maine InfoNet Cataloging Specialist -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/solar-l/attachments/20090706/8fb5ae97/attachment.html From econway54 at gmail.com Tue Jul 7 12:12:55 2009 From: econway54 at gmail.com (Ellen Conway) Date: Tue, 7 Jul 2009 12:12:55 -0400 Subject: [SOLAR-L] Graphic Novels Message-ID: Hi catalogers, The agenda for our Users Group meeting on July 17 will include a review of certain aspects of cataloging graphic novels. About 1 year ago Bonnie Collins completed a document that provides detailed information and guidelines for cataloging these items in Minerva. The document was distributed at several users group meetings and has been made available online at http://www.minervacats.blogspot.com/, but unfortunately it has not been posted on the Maine InfoNet webpage yet. If you still are unfamiliar with these guidelines or would like to receive another copy before the meeting next week, please send me an email and I will forward the document to you. I can't send it out to the list at large because of its size, but will send it to you as an attachment. Also, if you have not registered for the meeting yet, please do so as soon as possible. So far only a few of you have done so, maybe because it's a Friday in July! Thanks, Ellen -- Ellen M. Conway Maine InfoNet Cataloging Specialist -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/solar-l/attachments/20090707/ce761b2c/attachment.html From James.JacksonSanborn at maine.edu Thu Jul 16 15:10:03 2009 From: James.JacksonSanborn at maine.edu (James M. Jackson Sanborn) Date: Thu, 16 Jul 2009 15:10:03 -0400 Subject: [SOLAR-L] Suspending requesting through MaineCat Message-ID: <542f6f140907161210r21854b4bua44eba6e9b6f3a50@mail.gmail.com> As most of you are hopefully aware, the statewide delivery system is no longer functioning. Because of this, and in effort to limit the number of new items entering an already clogged pipeline, we are going to be temporarily deactivating the online requesting feature of the MaineCat OPAC. At this point we are also asking that no requests be submitted by staff through the Millenium client unless you have an understanding with the lending library and have made alternate arrangements for the delivery and return of those items. For most purposes, following a traditional ILL approach to requests will be a better option than attempting to use the SOLAR/INN-Reach system for the time being. We are investigating various workflow issues and how they should be handled by SOLAR libraries, but in the meantime, it is safest to not run paging slips until further notice. If you have questions regarding MaineCat and SOLAR or other systems/technical questions, please feel free to contact me, Alisia ( alisia.revitt at maineinfonet.org ) or Nelson ( nelson.eubanks at maineinfonet.org ). For information regarding the delivery service, please monitor your email and/or MELIBS for announcements from Dean Corner who is handling that at the Maine State Library. Regards -James _____________________________ James M Jackson Sanborn Executive Director, Maine InfoNet University of Maine 5784 York Village, Suite 58 Orono, Maine 04469-5784 207-581-3083 207-356-0238 (cell) 207-581-3095 (fax) james.jacksonsanborn at maine.edu From Dean.Corner at maine.gov Thu Jul 16 16:24:04 2009 From: Dean.Corner at maine.gov (Corner, Dean) Date: Thu, 16 Jul 2009 16:24:04 -0400 Subject: [SOLAR-L] Suspending requesting through MaineCat In-Reply-To: <542f6f140907161210r21854b4bua44eba6e9b6f3a50@mail.gmail.com> References: <542f6f140907161210r21854b4bua44eba6e9b6f3a50@mail.gmail.com> Message-ID: <3233E4190E74E84CB8BB502705B83EFF04C741EA@SOM-TEAQASMAIL1.som.w2k.state.me.us> Thanks, James. My in-box has so much stuff in it that I may just clear cut! Is there any big issue out there that I need to know about? I'm not asking for much am I? Dean Corner Director of Reader and Information Services Maine State Library 64 State House Station Augusta, ME 04333-0064 207-287-5604 207-287-5615 fax -----Original Message----- From: james.maine.infonet at gmail.com [mailto:james.maine.infonet at gmail.com] On Behalf Of James M. Jackson Sanborn Sent: Thursday, July 16, 2009 3:10 PM To: solar-l at lists.maine.gov; nelson.eubanks at maineinfonet.org; Alisia Revitt; Corner, Dean Subject: Suspending requesting through MaineCat As most of you are hopefully aware, the statewide delivery system is no longer functioning. Because of this, and in effort to limit the number of new items entering an already clogged pipeline, we are going to be temporarily deactivating the online requesting feature of the MaineCat OPAC. At this point we are also asking that no requests be submitted by staff through the Millenium client unless you have an understanding with the lending library and have made alternate arrangements for the delivery and return of those items. For most purposes, following a traditional ILL approach to requests will be a better option than attempting to use the SOLAR/INN-Reach system for the time being. We are investigating various workflow issues and how they should be handled by SOLAR libraries, but in the meantime, it is safest to not run paging slips until further notice. If you have questions regarding MaineCat and SOLAR or other systems/technical questions, please feel free to contact me, Alisia ( alisia.revitt at maineinfonet.org ) or Nelson ( nelson.eubanks at maineinfonet.org ). For information regarding the delivery service, please monitor your email and/or MELIBS for announcements from Dean Corner who is handling that at the Maine State Library. Regards -James _____________________________ James M Jackson Sanborn Executive Director, Maine InfoNet University of Maine 5784 York Village, Suite 58 Orono, Maine 04469-5784 207-581-3083 207-356-0238 (cell) 207-581-3095 (fax) james.jacksonsanborn at maine.edu From econway54 at gmail.com Wed Jul 22 09:56:08 2009 From: econway54 at gmail.com (Ellen Conway) Date: Wed, 22 Jul 2009 09:56:08 -0400 Subject: [SOLAR-L] Minerva/Solar cataloging minutes 7/17/09 Message-ID: *Minerva Cataloger?s User Group Meeting, July 17, 2009 * In attendance: Sandra Abbott-Stout (Unity College), Michele Adams (York Schools & MacArthur), Deborah Buker (Baxter), William Chellis (Bailey), John Clark (Hartland), Ellen Conway (Falmouth/MIN), Carin Dunay (SMCC), Diane Hanscom (Husson), Karen Jones (Lewiston), Debbie Lozito (Edythe Dyer), Laurie McQuarrie (Bangor Theological), Marie Morey (Gray), Katherine Morgan (Norway), Marian Peterson (Walker), Alisia Revitt (MIN), Brian Richards (Thomas College), Myra Rosenbaum (Treat Memorial), Jim Roy (MSL), Emily Scribner (Franklin Memorial Hospital), Courtney Sparks (Patten Free), Charlotte Spear (SPPL), Maryhope Tobin (St. Joseph?s College), Helen Tomer (Topsham Public), Meta Vigue (Waterville Public), James Jackson Sanborn (MIN). *Announcement* Ellen Conway introduced Alisia Revitt, the new Systems Training & Support Librarian for Maine Info Net. ** *Reports* *Cataloging Standards Committee (Katherine Morgan, Chair)* The committee sent out a proposal of definitions for item status codes and which codes will be requestable or nonrequestable in MinervaCats in June. The circulation committee received a copy and a request for clarification on status codes lost, claims returned, and paid. On behalf of the committee thanks to everyone who sent in comments. The committee wants to remind catalogers that their comments are important as it helps us decide what needs to be done to benefit all of Minerva. The committee will meet today, July 17, 2009 to discuss comments from MinervaCats and the circulation committee on defining the item status codes. *Maine InfoNet (Alisia Revitt)*** After the recent Millennium upgrade, people are reporting that their sessions have been freezing and/or crashing. The solution to this problem is to uninstall and then re-install Millennium. (Directions to do so can be found at http://www.maine.gov/infonet/minerva/sysinfo/software/index.htm). Alisia noted that older computers may run into this problem regardless and that having multiple sessions open may make the problem worse. MIN and the Minerva Executive Board are working towards creating a document that tells Minerva librarians how to handle holds during the delivery crisis. (MIN has already disabled online requesting in the Minerva opac.) The most important thing is not to cancel holds. Instead choose to ignore the hold when checking out items to patrons at the circulation desk. The document will be distributed on MeLIBS. * * *Cataloging Issues* *Reminders: GMD, remote material type, DVD viewing (Ellen Conway)* *GMD:* When creating new bibliographic records or when importing bibliographic records be sure that the GMD is placed in the correct location (245 |h) and that the GMD is from the approved list. ( http://www.maine.gov/infonet/minerva/cataloging/manual/ch4.htm#listgmd). This is important because incorrect GMDs cause searching problems for the patron and also cause problems when globally updating records. *Remote Material Type:* Whenever you import bibliographic records, be sure to check the Material Type field (located in fixed fields). All bibliographic records for print materials imported from z39 databases default to an ?a? in the Material Type field. If the item is actually a large print book or graphic novel, the mat type must be changed to the appropriate code. Imported bib records for non-print material will have ?-? in the material type field; it is very important to remember to fill in this information. Also check the Material Type field when you are attaching to an existing bibliographic record as it might not be correct. DVD Viewing: Librarians have reported that it takes a really long time to get a copy of the Cataloging User Group Meetings on DVD. If you are watching the Cataloging User Group meeting on DVD, please view them as soon as possible and send them on to the next library. During the delivery crisis, please use the U.S. mail. DVDs can be copied or downloaded to PCs. *Authority Checking and Updates* 1. When editing bibliographic records, check to make sure that the author?s name in the 100 field is correctly entered. Instructions on how to do this are below. This is important because if a name is entered incorrectly, the Marcive Authority Process will not correct it. How to check an author?s name in the authority file: ? Place cursor anywhere on the name and right click your mouse ? Choose ?Verify heading? ? In the results list, look for the entry that has the name and ?Authority Record? ? Click on this name ? If this is the author you want, click ?OK? and this correct form will automatically be entered. If you need more information to decide, click ?View?. ? NOTE: This same process can be used for subject headings. 1. It has been noted that during the monthly Marcive Authority updating, only authority records and not bibliographic records were being updated. That is, if an authority record was changed to include a death date, this change was not being made to the existing bibliographic records using that name. To correct this, MIN staff ran a program called DeathFlip which retrospectively updated all bibliographic records to conform with any updated authority records. Marcive is also adding ?see also? notes to their authority records at no charge. NOTE: Do not edit authority records. These records are owned by the Library of Congress and only they have the right to change them. NOTE: When verifying headings, do not choose the one the authority record that has DeathFlip in the 667 field. 1. Question: What to do with an author who does not have an authority record in Minerva: ? Clicking ?INN-View? allows you to search Innovative?s Authority database. If you find it there, click save. If not, don?t worry about it. Eventually Marcive will catch up with it. *Graphic Novels: Powerpoint Review (Ellen Conway)* Ellen gave a powerpoint presentation concerning the 245 field in graphic novel bibliographic records. The presentation was very well received. James Jackson Sanborn will see about getting it posted to the MSL website. *Subtitles v. Series (Ellen Conway)* Be sure that what you are entering as a subtitle is really a subtitle and not a series. If a series is entered in the bibliographic record as a subtitle, that record will not appear in the opac when a patron does a title search for a series title. *The following definitions are taken from Wynar?s Introduction to Cataloging and Classification by Arlene Taylor.* Series: A number of separate works, usually related in subject or form, that are issued successively They are usually issued by the same publisher, distributer, etc., and in uniform style, with a collective title. Example: Elm Creek Quilts Novel Subtitle: A secondary title, often used to expand or limit the title proper; considered to be one kind of ?other title information.? Example: ?a novel? *Question from Bill Chellis* How can I create a bibliographic record from an existing record? Answer: 1. Open bibliographic record you would like to copy 2. Click ?Edit? 3. Click ?Copy Record? 4. Select a template 5. Click ?OK? NOTE: the same bibliographic record appears but that above the fixed fields, it says ?New BIBLIOGRAPHIC? instead the original bib # 6. Edit the record how you want it, filling in all required fields 7. Click save *Question from Katherine Morgan* Ran out of time. Katherine?s question is tabled until the next meeting. *Item status codes: final comments?* There were no final comments. *Other* ? Catalogers need to change the MARC leader if a bibliographic record is updated. This is not done automatically. ? Keep the 001 if you know it is a OCLC number even if there is no 035 present in the bibliographic record. ? Punctuation in a bibliographic record is important and affects global updates. The following publications offer guidance in this issue: The AACR2, Cataloging with the AACR2 and MARC / Deborah Fritz, The LC MARC StandardsWebsite http://www.loc.gov/marc/ ? If you have permission to catalog, you are expected to fix errors in bibliographic records in the Minerva catalog. *Next meeting ? September 15, 2009, 10:00 am, Falmouth Memorial Library* *Minutes submitted by Carin Dunay.* -- Ellen M. Conway Maine InfoNet Cataloging Specialist -------------- next part -------------- An HTML attachment was scrubbed... URL: http://mailman.informe.org/pipermail/solar-l/attachments/20090722/53c9cf45/attachment-0001.html