From econway54 at gmail.com Thu Sep 24 08:12:48 2009 From: econway54 at gmail.com (Ellen Conway) Date: Thu, 24 Sep 2009 08:12:48 -0400 Subject: [SOLAR-L] minutes for Cataloging Users Group meeting Sept. 15 2009 Message-ID: Minerva/Solar Cataloging Users Meeting September 15, 2009 Falmouth Memorial Library Minutes Present: Linda Barnes (Rockland) ; Shane-Malcolm Billings (Lithgow) ; Deborah Buker (Baxter) ; Cyndi Burne (Topsham) ; Doris Chapman (Portland Museum of Art) ; William Chellis (CM Bailey) ; Ellen Conway (Falmouth/Maine Infonet) ; Carin Dunay (SMCC) ; Michelle Firmin (Andover College) ; Valerie Frechette (CMCC) ; Brittany Harrington (Belfast Free) ; Nancy Johnson (Rice) ; Karen Jones (Lewiston) ; Peggy Malley (Ludden Memorial) ; Kathie Martin (McArthur) ; Lorraine McQuarrie ( Bangor Theological) ; Ulla Messerschmidt (Thomas Memorial) ; Marie Morey (Gray) ; Katherine Morgan (Norway) ; Nancy Noble (Maine Historical Society) ; Marian Peterson (Walker) ; Mary Pinkham (Boothbay Harbor) ; Lenore Rapkin (Portland Museum of Art) ; Alisia Revitt (Maine InfoNet) ; Claudia Reynolds (Rumford) ; Anne Romans (Witherle Memorial) ; Jim Roy (MSL Outreach) ; Ann Russell (Gardiner) ; Robin Sanford (Lithgow) ; Denise Simms (Scarborough) ; Annette Tanguay (YCCC) ; Helen Tomer (Topsham) Ellen Conway called the meeting to order at 10:00 am. *Reports:* *Cataloging Standards Committee (Carin Dunay)* The CSC will be meeting this afternoon and will finish the proposal for the standardization of status codes. The proposal will be sent to the Executive Board this week. We will also review compliance with the attendance policy and discuss what needs to be done next. The Committee is looking for another member. Please contact Carin if you are interested. cdunay at smccme.edu *Maine** InfoNet (Alisia Revitt)* If you see the following 979 field on a bibliographic record, ignore it. Alisia is working on clearing up all stuck holds and is using this note to help her keep track of things. The note will look something like this: y 979 MIN arevitt bib holds 09-14-09. Maine InfoNet will be upgrading Minerva?s Millennium software before the end of the December. Ursus has already been upgraded. Maine InfoNet will send out notices and instructions about what libraries need to do when this upgrade happens. James Jackson Sanborn has converted Ellen Conway?s powerpoint presentation on the 245 field in graphic novel bibliographic records to a smaller file size and Ellen will email it to you if you?d like. You can send her a request at econway54 at gmail.com (I highly recommend viewing this if you catalog this type of material. It explains a lot! ?Carin) *Cataloging Issues:* *Item Price Field* * *Cyndi Burne, the Chair of the Circulation Standards Committee, is working on a proposal to streamline how Minerva Library to Minerva Library settle ups is handled. She explained that when Millennium bills are generated, the system uses the Price Field in the item record to determine the amount charged to the patron. In researching this, Cyndi learned that different libraries were entering different amounts in the Price Field for different reasons. Some libraries entered the retail price, others entered the actual cost, others entered a default price, others entered nothing, and still others entered different amounts. Cyndi asked the Cataloging Standards Committee if they would gather information as to how all catalogers use this field. The Cataloging Standards Committee will put out a survey and share the information with Cyndi. *Minerva Acceptable Standards* Ellen Conway reminded catalogers that the Minerva Executive Board approved an Acceptable Cataloging Standards document. She is seeing some original records that do not meet this standard. Indicators and punctuation are important when cataloging as it can affect searching done in the opac. The Standard can be found at: http://minervacats.blogspot.com/search/label/standards (scroll all the way to the bottom of the page) The Library of Congress webpage also has Marc21 documentation at: http://www.loc.gov/marc/bibliographic/ecbdhome.html Please use these resources when entering original cataloging in Minerva. *Cataloging Foreign Language Books* Robin Sanford asked for advice on how to catalog foreign language books. The suggestions were: ? For French items, search Amicus and the National Library of Canada ? Look at WorldCat (http://www.worldcat.org/) ? Search by author to find an English version to base your cataloging on ? Look at library opacs that may serve a population that speaks the language, such as a Texas library for Spanish language materials ? Minutemen from Massachusetts has many foreign language bibs ? Ask your high school language department if they have a student who would be willing to help Other reminders concerning foreign language materials ? Appendix F of Library of Congress?s Marc 21 documentation has information on handling initial articles in foreign languages. ( http://www.loc.gov/marc/bibliographic/bdapndxf.html) ? Half of the subject headings should be in English * * *Inserting Special Characters* Robin Sanford asked how to insert special characters in Millennium Cataloging. First, preferences have to be set. 1. On the search screen, click edit 2. Click preferences 3. Click color and fonts 4. On the default code chart, from the menu of alphabets, choose Latin 1 ? supplement Then, in the bibliographic record 1. Place the cursor where you want to insert 2. Click tools 3. Click character map 4. Find the letter you want and click on it 5. Click insert 6. Click close And there it is! You can also check the authority file if the special character is in someone?s name. *LC Cataloging Errors* LC does make cataloging errors so check their bibs the same way you would check anyone else?s. And do correct any errors you see. As Linda Barnes says, ?You find it, you fix it.? *Publisher Change in Serials* Beginning September 1, 2009, the 260 in serial bibliographic records will be repeatable. For the nitty gritty, the following webpage gives the new guidelines. http://www.loc.gov/catdir/cpso/260field.html In a nutshell, ? The first 260 is the original publisher ? The second 260 is the new publisher ? The first indicator of the second 260 will be ?3? ? The second 260 does not have a subfield ?c? *? *For an example in Minerva, look at *VideoHound's golden movie retriever*** This only applies to serial bibs. Monographs still require a new bibliographic record when the publisher changes. Special note: when cataloging monographs, if you are not sure if the publisher on the item is a new publisher or an imprint, check google. Imprints do not require a new bib. Just add a 500 note that says ?Imprint varies.? *Subfield g in field 260 Date of Manufacture* Although this subfield is rarely used, it is still a legitimate subfield. It is usually found on older records that may lack a publishing or copyright date. If you find one and the information is not applicable to Minerva, do delete this subfield. *Marc Leader* Upon request, Ellen reviewed what to enter in the Marc Leader of a bibliographic record. *Series* * *Ellen will review the new series standard at the next Cataloging User Group meeting. *Electronic Resources* Minerva does not have a standard for electronic resources. The Cataloging Standards Committee was asked to look at this. Although, some general reminders are: ? The GMD for ebooks, web resources and software is ?electronic resource? ? However, each of these has its own material type ? The GMD for playaways is ?sound recording? *Next meeting* Friday, November 13, 2009 Husson University, Bangor *Meeting adjourned at **12:25*** * * * * Minutes respectfully submitted by Carin Dunay -- Ellen M. Conway Maine InfoNet Cataloging Specialist -------------- next part -------------- An HTML attachment was scrubbed... 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