[SOLAR-L] minutes for Cataloging Users Group meeting Sept. 15 2009

[Ellen Conway]

Minerva/Solar Cataloging Users Meeting

September 15, 2009

Falmouth Memorial Library

Minutes



Present: Linda Barnes (Rockland) ; Shane-Malcolm Billings (Lithgow) ;
Deborah Buker (Baxter) ; Cyndi Burne (Topsham) ; Doris Chapman (Portland
Museum of Art) ; William Chellis (CM Bailey) ; Ellen Conway (Falmouth/Maine
Infonet) ; Carin Dunay (SMCC) ; Michelle Firmin (Andover College) ; Valerie
Frechette (CMCC) ; Brittany Harrington (Belfast Free) ; Nancy Johnson (Rice)
; Karen Jones (Lewiston) ; Peggy Malley (Ludden Memorial) ; Kathie Martin
(McArthur) ; Lorraine McQuarrie ( Bangor Theological) ; Ulla Messerschmidt
(Thomas Memorial) ; Marie Morey (Gray) ; Katherine Morgan (Norway) ; Nancy
Noble (Maine Historical Society) ; Marian Peterson (Walker) ; Mary Pinkham
(Boothbay Harbor) ; Lenore Rapkin (Portland Museum of Art) ; Alisia Revitt
(Maine InfoNet) ; Claudia Reynolds (Rumford) ; Anne Romans (Witherle
Memorial) ; Jim Roy (MSL Outreach) ; Ann Russell (Gardiner) ; Robin Sanford
(Lithgow) ; Denise Simms (Scarborough) ; Annette Tanguay (YCCC) ; Helen
Tomer (Topsham)





Ellen Conway called the meeting to order at 10:00 am.



*Reports:*



*Cataloging Standards Committee (Carin Dunay)*

The CSC will be meeting this afternoon and will finish the proposal for the
standardization of status codes. The proposal will be sent to the Executive
Board this week. We will also review compliance with the attendance policy
and discuss what needs to be done next. The Committee is looking for another
member. Please contact Carin if you are interested.
cdunay at smccme.edu<http://mail.google.com/mail/cdunay@smccme.edu>



*Maine** InfoNet (Alisia Revitt)*

If you see the following 979 field on a bibliographic record, ignore it.
Alisia is working on clearing up all stuck holds and is using this note to
help her keep track of things. The note will look something like this:



            y  979  MIN arevitt bib holds 09-14-09.



Maine InfoNet will be upgrading Minerva’s Millennium software before the end
of the December. Ursus has already been upgraded. Maine InfoNet will send
out notices and instructions about what libraries need to do when this
upgrade happens.



James Jackson Sanborn has converted Ellen Conway’s powerpoint presentation
on the 245 field in graphic novel bibliographic records to a smaller file
size and Ellen will email it to you if you’d like. You can send her a
request at econway54 at gmail.com

(I highly recommend viewing this if you catalog this type of material. It
explains a lot! –Carin)





*Cataloging Issues:*

*Item Price Field*

*            *Cyndi Burne, the Chair of the Circulation Standards Committee,
is working on a proposal to streamline how Minerva Library to Minerva
Library settle ups is handled. She explained that when Millennium bills are
generated, the system uses the Price Field in the item record to determine
the amount charged to the patron. In researching this, Cyndi learned that
different libraries were entering different amounts in the Price Field for
different reasons. Some libraries entered the retail price, others entered
the actual cost, others entered a default price, others entered nothing, and
still others entered different amounts.



            Cyndi asked the Cataloging Standards Committee if they would
gather information as to how all catalogers use this field. The Cataloging
Standards Committee will put out a survey and share the information with
Cyndi.





*Minerva Acceptable Standards*

            Ellen Conway reminded catalogers that the Minerva Executive
Board approved an Acceptable Cataloging Standards document. She is seeing
some original records that do not meet this standard. Indicators and
punctuation are important when cataloging as it can affect searching done in
the opac. The Standard can be found at:



            http://minervacats.blogspot.com/search/label/standards

            (scroll all the way to the bottom of the page)



            The Library of Congress webpage also has Marc21 documentation
at:

            http://www.loc.gov/marc/bibliographic/ecbdhome.html



            Please use these resources when entering original cataloging in
Minerva.





*Cataloging Foreign Language Books*

            Robin Sanford asked for advice on how to catalog foreign
language books. The suggestions were:

·        For French items, search Amicus and the National Library of Canada

·        Look at WorldCat (http://www.worldcat.org/)

·        Search by author to find an English version to base your cataloging
on

·        Look at library opacs that may serve a population that speaks the
language, such as a Texas library for Spanish language materials

·        Minutemen from Massachusetts has many foreign language bibs

·        Ask your high school language department if they have a student who
would be willing to help



Other reminders concerning foreign language materials

·        Appendix F of Library of Congress’s Marc 21 documentation has
information on handling initial articles in foreign languages. (
http://www.loc.gov/marc/bibliographic/bdapndxf.html)

·        Half of the subject headings should be in English



* *

*Inserting Special Characters*

            Robin Sanford asked how to insert special characters in
Millennium Cataloging.



            First, preferences have to be set.

1.      On the search screen, click edit

2.      Click preferences

3.      Click color and fonts

4.      On the default code chart, from the menu of alphabets, choose

Latin 1 – supplement



            Then, in the bibliographic record

1.      Place the cursor where you want to insert

2.      Click tools

3.      Click character map

4.      Find the letter you want and click on it

5.      Click insert

6.      Click close

And there it is!



You can also check the authority file if the special character is in
someone’s name.





*LC Cataloging Errors*

            LC does make cataloging errors so check their bibs the same way
you would check anyone else’s. And do correct any errors you see.



As Linda Barnes says, “You find it, you fix it.”





*Publisher Change in Serials*

            Beginning September 1, 2009, the 260 in serial bibliographic
records will be repeatable. For the nitty gritty, the following webpage
gives the new guidelines.



            http://www.loc.gov/catdir/cpso/260field.html



            In a nutshell,

·       The first 260 is the original publisher

·       The second 260 is the new publisher

·       The first indicator of the second 260 will be “3”

·       The second 260 does not have a subfield “c”

*·       *For an example in Minerva, look at *VideoHound's golden movie
retriever***



This only applies to serial bibs. Monographs still require a new
bibliographic record when the publisher changes. Special note: when
cataloging monographs, if you are not sure if the publisher on the item is a
new publisher or an imprint, check google. Imprints do not require a new
bib. Just add a 500 note that says “Imprint varies.”





*Subfield g in field 260 Date of Manufacture*

                Although this subfield is rarely used, it is still a
legitimate subfield. It is usually found on older records that may lack a
publishing or copyright date. If you find one and the information is not
applicable to Minerva, do delete this subfield.





*Marc Leader*

            Upon request, Ellen reviewed what to enter in the Marc Leader of
a bibliographic record.





*Series*

*            *Ellen will review the new series standard at the next
Cataloging User Group meeting.





*Electronic Resources*

            Minerva does not have a standard for electronic resources. The
Cataloging Standards Committee was asked to look at this. Although, some
general reminders are:

·        The GMD for ebooks, web resources and software is “electronic
resource”

·        However, each of these has its own material type

·        The GMD for playaways is “sound recording”





*Next meeting*

            Friday, November 13, 2009

            Husson University, Bangor



*Meeting adjourned at **12:25***

* *

* *

Minutes respectfully submitted by Carin Dunay







-- 
Ellen M. Conway
Maine InfoNet Cataloging Specialist
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