[Libworld] cleaning up library records

Rehmeyer rehme at fairpoint.net
Sat Feb 11 09:35:17 EST 2012


It was fairly easy to clean up Location and Patron Type by searching for
those erroneous records. I am finding that Type is not so easy. I have a
few records with no Type name. I am sure they are records that I copied
from other catalogs. I have been trying to locate those records with an
"aa" or an "ac" in the type field. Anyone have any tricks? If there was a
"Type Name" I could narrow down the search "in record type" but am unable
to do that without a type name.

Not sure this is making any sense and it's only 9 records so not sure it is
worth the time to figure it out. I do like things tidy though.

Barb Rehmeyer
Liberty Library

On Fri, Feb 10, 2012 at 12:00 PM, <libworld-request at informe.org> wrote:

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>   1. AutomateMe and LibraryWorld participants (Valerie Osborne)
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> Message: 1
> Date: Thu, 9 Feb 2012 15:47:19 -0500
> From: "Valerie Osborne" <Valerie.Osborne at bpl.lib.me.us>
> Subject: [Libworld] AutomateMe and LibraryWorld participants
> To: <libworld at lists.maine.gov>
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> Greetings folks,
>
>
>
> Most of you have completed putting your collection into LibraryWorld.
> Many of you are already using the circulation component.  We hope that
> you are enjoying it!  Congratulations on completing such a huge project.
>
>
>
>
> One of the things that Stephanie and I have noticed as we look at your
> records is that there are many inconsistencies in the location and
> material type fields.  In fact, one library has put fiction in 7
> different ways.  We tried to emphasize at the start of this project that
> consistency was critical or the reports you are able to get from the
> system will be inaccurate.   Several of you have collections that are
> worth trillions of dollars.  Wouldn't that be exciting, but the reality
> is that for a couple of records, the barcode number was put in the price
> field-thus the very pricey collection!  These things need to be
> corrected. Catalog maintenance is an ongoing project.
>
>
>
> If you want to see what your collection looks like, click on reports,
> scroll all the way to the bottom of the list to "Other Reports" then
> select "Library Status Report".  This report will show you the
> inconsistencies in input for location, material type and patron types.
>
>
>
> Cleaning up your catalog is really very important.  Someday we hope to
> have one Maine catalog. When that time comes it would be great to just
> load your records into the larger catalog, but in order to do that you
> must have clean records.  It's really understandable how this
> happened-many volunteers helping to input the materials as quickly as
> they could without understanding how important consistency is in the
> location/collection information.  That happens whenever you have
> multiple people working on a project.  Just go through record by record
> and make the corrections.  You will be glad in the end that you did!
>
>
>
> Every library that automates, regardless of its size,  has to go thru
> the process of cleaning up the records.  If you have any questions,
> please feel free to contact either Stephanie or myself to answer any and
> all questions.  We will be happy to hold meetings in each of the
> districts so we can talk about how you can fix this.  We would like to
> do this sometime in March or early April.
>
>
>
> Valerie  Osborne, Consultant
> Stephanie Zurinski
>
> Northeastern Maine Library District
> Central Maine Library District
>
> Bangor Public Library
> Stephanie.Zurinski at maine.gov <mailto:Stephanie.Zurinski at maine.gov>
>
> 145 Harlow Street
> 1-800-322-8899
>
> Bangor, Maine 04401
>
> 947-8336 ext. 114
>
> 1-800- 427-8336 ext. 114
>
> Valerie.Osborne at bpl.lib.me.us <mailto:Valerie.Osborne at bpl.lib.me.us>
>
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