[Libworld] cleaning up library records

Rehmeyer rehme at fairpoint.net
Tue Feb 14 07:16:26 EST 2012


If there is a "Record Type' listed, I was able to go to Catalog > Advanced
> Find records. In the field "with at least one of the words" I entered 'a'
or sometimes I entered 'tm' or whatever was listed under 'type' . In "in
record type:" field, I used whatever the offending Record Type was, e.g.
'Manuscript'.

I was able to find all the ones with a Record Type listed. I was not able
to find the ones that are just listed under 'type'.

>From Valerie's message, I don't think these are a big concern. The
"Location" being accurate and consistent is the bigger issue.

Barb Rehmeyer


On Mon, Feb 13, 2012 at 11:19 AM, <libworld-request at informe.org> wrote:

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> Today's Topics:
>
>   1. Re: cleaning up library records (Valerie Osborne)
>   2. material types (Tina Branco)
>
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Mon, 13 Feb 2012 08:47:11 -0500
> From: Valerie Osborne <Valerie.Osborne at bpl.lib.me.us>
> Subject: Re: [Libworld] cleaning up library records
> To: <rehme at fairpoint.net>, <libworld at informe.org>
> Message-ID:
>        <400FB96CCD467941B818C3FBCB963A1C4D0F11 at ARTEMIS.bpl.lib.me.us>
> Content-Type: text/plain; charset="us-ascii"
>
> One of the things that I was talking about is consistency.  Let me give
> you an example.  If you use FIC for adult fiction and the first three
> letters of the authors last name then it should look like this for a
> Stephen King book:  FIC
>              KIN
>
> And all records in the adult fiction category should begin with FIC.
> There are records that have been done that is fic of F.  Consistency is
> key once you decided what format you are going to use.
>
>
>
> Valerie
>
>
>
>
>
> From: libworld-bounces at informe.org [mailto:libworld-bounces at informe.org]
> On Behalf Of Rehmeyer
> Sent: Saturday, February 11, 2012 9:35 AM
> To: libworld at informe.org
> Subject: Re: [Libworld] cleaning up library records
>
>
>
> It was fairly easy to clean up Location and Patron Type by searching for
> those erroneous records. I am finding that Type is not so easy. I have a
> few records with no Type name. I am sure they are records that I copied
> from other catalogs. I have been trying to locate those records with an
> "aa" or an "ac" in the type field. Anyone have any tricks? If there was
> a "Type Name" I could narrow down the search "in record type" but am
> unable to do that without a type name.
>
> Not sure this is making any sense and it's only 9 records so not sure it
> is worth the time to figure it out. I do like things tidy though.
>
> Barb Rehmeyer
> Liberty Library
>
> On Fri, Feb 10, 2012 at 12:00 PM, <libworld-request at informe.org> wrote:
>
> Send Libworld mailing list submissions to
>       libworld at lists.maine.gov
>
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>       https://mailman.informe.org/mailman/listinfo/libworld
> or, via email, send a message with subject or body 'help' to
>       libworld-request at lists.maine.gov
>
> You can reach the person managing the list at
>       libworld-owner at lists.maine.gov
>
> When replying, please edit your Subject line so it is more specific
> than "Re: Contents of Libworld digest..."
>
>
> Today's Topics:
>
>  1. AutomateMe and LibraryWorld participants (Valerie Osborne)
>
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Thu, 9 Feb 2012 15:47:19 -0500
> From: "Valerie Osborne" <Valerie.Osborne at bpl.lib.me.us>
> Subject: [Libworld] AutomateMe and LibraryWorld participants
> To: <libworld at lists.maine.gov>
> Message-ID:
>       <400FB96CCD467941B818C3FBCB963A1C4D0E9D at ARTEMIS.bpl.lib.me.us>
> Content-Type: text/plain; charset="us-ascii"
>
>
>
>
>
>
>
> Greetings folks,
>
>
>
> Most of you have completed putting your collection into LibraryWorld.
> Many of you are already using the circulation component.  We hope that
> you are enjoying it!  Congratulations on completing such a huge project.
>
>
>
>
> One of the things that Stephanie and I have noticed as we look at your
> records is that there are many inconsistencies in the location and
> material type fields.  In fact, one library has put fiction in 7
> different ways.  We tried to emphasize at the start of this project that
> consistency was critical or the reports you are able to get from the
> system will be inaccurate.   Several of you have collections that are
> worth trillions of dollars.  Wouldn't that be exciting, but the reality
> is that for a couple of records, the barcode number was put in the price
> field-thus the very pricey collection!  These things need to be
> corrected. Catalog maintenance is an ongoing project.
>
>
>
> If you want to see what your collection looks like, click on reports,
> scroll all the way to the bottom of the list to "Other Reports" then
> select "Library Status Report".  This report will show you the
> inconsistencies in input for location, material type and patron types.
>
>
>
> Cleaning up your catalog is really very important.  Someday we hope to
> have one Maine catalog. When that time comes it would be great to just
> load your records into the larger catalog, but in order to do that you
> must have clean records.  It's really understandable how this
> happened-many volunteers helping to input the materials as quickly as
> they could without understanding how important consistency is in the
> location/collection information.  That happens whenever you have
> multiple people working on a project.  Just go through record by record
> and make the corrections.  You will be glad in the end that you did!
>
>
>
> Every library that automates, regardless of its size,  has to go thru
> the process of cleaning up the records.  If you have any questions,
> please feel free to contact either Stephanie or myself to answer any and
> all questions.  We will be happy to hold meetings in each of the
> districts so we can talk about how you can fix this.  We would like to
> do this sometime in March or early April.
>
>
>
> Valerie  Osborne, Consultant
> Stephanie Zurinski
>
> Northeastern Maine Library District
> Central Maine Library District
>
> Bangor Public Library
> Stephanie.Zurinski at maine.gov <mailto:Stephanie.Zurinski at maine.gov>
>
> 145 Harlow Street
> 1-800-322-8899
>
> Bangor, Maine 04401
>
> 947-8336 ext <tel:947-8336%20ext> . 114
>
> 1-800- 427-8336 ext. 114 <tel:1-800-%20427-8336%20ext.%20114>
>
> Valerie.Osborne at bpl.lib.me.us <mailto:Valerie.Osborne at bpl.lib.me.us>
>
>
>
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> Message: 2
> Date: Mon, 13 Feb 2012 11:19:19 -0500
> From: "Tina Branco" <tbranco24 at gmail.com>
> Subject: [Libworld] material types
> To: <libworld at lists.maine.gov>
> Message-ID: <000c01ccea6b$3dd066d0$b9713470$@com>
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>
> OK all you wizards!!
>
>
>
> I'm running the Library Status report in LW, and my types list keeps
> telling
> me I have the following holdings, but I haven't the vaguest idea what they
> are or how to find out.  Any enlightenment would be met with cheers of joy
> and the promise of a free lunch when next you get to So Thomaston.
>
>
>
> Here are the puzzling entries
>
>
>
> Type      Type Name         Catalogs               Holdings
>
> m                                                            1
> 1
>
> aa                                                           17
> 17
>
> am          Book                                                      5700
> 5749
>
> as            Serials                                   2              5
>
> bm         Manuscript                                         2
> 2
>
> em         Maps                                     5              6
>
> g                                                              1
> 1
>
> ga                                                           1
> 1
>
> gm          Visual Materials                321         329
>
> im           Nonmusic Sound Recordings      68           68
>
> jm           Music Sound Recordings               7              7
>
> mm        Computer Files                                 1              1
>
> pc                                                           1
> 2
>
> tm          Manuscripts                       3              3
>
>
>
> In case that table doesn't covert too well , my Types "m". "aa", "g", "ga"
> and "pc" all show there are holdings, but don't tell me what they are.
> There doesn't seem to be any way to search for these.    Any brilliant
> ideas?
>
>
>
>
>
> Tina Branco
>
> Director, So Thomaston PL
>
> tbranco24 at gmail.com <mailto:tbranco at hughes.net>
>
> 207-593-9312
>
>
>
>
>
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