[Libworld] material types

Zurinski, Stephanie Stephanie.Zurinski at maine.gov
Wed Feb 15 15:10:51 EST 2012

Getting circulation data is a 2 step process.  This is where the
consistency in data entry is really important.  You have to create a
'find set' in the catalog on your collection type.  Then, create the
circulation activity report using that find set.  


For example:

To get the annual circulation numbers for your Adult collection:

Go into the Catalog and click on Advance Search

Go down to 'Range Search" and change the choose "Collection" as the
field to search.  Then type in Adult in both boxes to set up the range
to search.  (This is where the lack of consistency in your data entry
will become a problem.  You will have to do this for each variation of
adult, juvenile and young adult that was use.) 


Once you have this find set, click on Reports, then Circulation Reports,
Circulation Activity Report.  Put in the date range (your fiscal year),
then check the find set box.  Choose either the month or year option -
the annual report needs annual numbers but monthly circulation could
show you trends.  Click Generate and wait for the system to churn
through the records.  


Follow this procedure for the three collection types (Adult, Juvenile
and Young Adult) for your annual report statistics.




From: libworld-bounces at informe.org [mailto:libworld-bounces at informe.org]
On Behalf Of Andrea DeBiase
Sent: Wednesday, February 15, 2012 12:55 PM
To: Valerie Osborne; Tina Branco
Cc: libworld at lists.maine.gov
Subject: Re: [Libworld] material types




Your email did help...perhaps you can answer something else for me.  I
am trying to get records ( for our annual report) on circulation for
Adult, YA and Children...our collection field says one of the above...i
can only seem to get the total circulation numbers.  Can you help?


And as far as correcting the typos and mistakes in other fields, we just
have to fix them one at a time, correct?  Oh boy!


Thank you for your help,



Andrea DeBiase, Director
Carrabassett Valley Public Library
3209 Carrabassett Drive # 3
Carrabassett Valley  ME  04947


Phone: 207-237-3535  
Fax:      207-237-3536
adebiase at carrabassett.lib.me.us

	----- Original Message ----- 

	From: Valerie Osborne <mailto:Valerie.Osborne at bpl.lib.me.us>  

	To: Tina Branco <mailto:tbranco24 at gmail.com>  

	Cc: libworld at lists.maine.gov 

	Sent: Tuesday, February 14, 2012 3:38 PM

	Subject: Re: [Libworld] material types


	Tina and LibraryWorld members::


	You certainly have more patience than me in worrying about the
library types that appear in this report on the Marc record side of
things.  Our intent was to caution the libraries in the AutomateMe
project that their records needed some work.  It doesn't matter what
type or size library you are or whether you have a small or large staff,
whenever you do an automation project there is always a need  to clean
up the records.   


	In the clean ups we were talking about being consistent on how
you do materials: Location, Collection, Call Number and Call Cutter.  No
library should have 6 or 7 variations of the spelling of fiction or
three different ways to designate an audio book.  Example: Audio, Audio
CD, and Audio/cd.  I think that what this should tell you is that it is
important to have a format to follow either for yourself, the person who
catalogs, or the volunteer that helps you with this task.  If everyone
is on the same page and checks each entry as they do it, it will make
all the difference.  










	The same applies with patron records we are seeing the same
inconsistency.  Example:  Why would you capitalize Child but not adult.
In this case adult is spelled wrong, and you have NR CHILD and CHILD NR.
Wouldn't it be more consistent to list your patron record the same.
Adult, NR Adult, Child, NR Child?  









NR Adult









	In order to check your Location assignments you need to look at
how you have them in the system.  I know I mentioned this before, but
let me describe how you find that information again.  

	On the left hand side of the page select Reports, scroll down to
the bottom of the page until you see the last category OTHER REPORTS
select the 2nd item in the list Library Status Report.  Look at the last
two on the list Location and Patrons.  That will give you an idea where
you have some issues that need to be corrected.  


	I hope this clears this up, but if you have any questions don't
hesitate to give us a call.  I know this seems like a good deal of work,
but I know the online catalog is a very positive step in the right



	Valerie Osborne



	Libworld mailing list
	Libworld at lists.maine.gov

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