[minervacirc] billed items belonging to other Minerva libraries

Jennifer Leo jleo at westbrook.me.us
Mon Feb 13 10:49:50 EST 2012

Hi All,
A consistent issue that I am noticing is that when I receive checks from other Minerva libraries or their patrons the charges have already been collected. 
A reminder: Please do not collect charges for billed items if the item does not belong to you. Each library handles their billed items differently; some libraries reconcile their fine and bill collection with Millennium and mark the items a particular way. Collecting charges at the borrowing library rather than the owning library can throw off the balancing of cash drawers,etc. Also, by collecting charges you are changing the status of another library's item. The Minerva Integrity of Records policy:

The keystone to the success of Minerva as a consortium lies in the ongoing respect among members for the local ownership and control of individual item and patron records.

In order to preserve the integrity of records, and to facilitate the movement of materials across the network, no member may edit or otherwise alter item or patron records belonging to another member, nor may they override or otherwise work around 'blocks' and/or limitations imposed by the system (such as circulation periods, renewal eligibility, replacement charges, etc.) without first consulting with the owning library.

2.When an owning library receives payment for a billed Minerva interlibrary loan item, the owning library enters the billed patron's account, highlights the SYSTEM GENERATED charge on the account (not the manual charge) for their item and mark the amount as "collected".

Thank you,
Jen Leo
Jennifer Alvino Leo, MLIS 
NELA Past-President 
Head of Circulation/Public Service Systems Coordinator 
Walker Memorial Library 
800 Main St 
Westbrook, ME 04092 
(207)854-0630 ext 253 
Fax (207)854-0629
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