[minervacirc] [MinervaCats] 3-Week AV Minerva Loan Rules - 6 Months Later

Candy Emlen candy at swharbor.lib.me.us
Fri Jan 9 09:37:06 EST 2015


Hi,
SWHPL circulates single DVDs for one week. If there are multiple DVDs in the case they circulate for three weeks. So far this seems to be working well.
Candy

> *Duplicate Records:*
>
> I just wanted to note that in the instance of Ride Along there are two
> records in the system (b29449741 & b29441559). Both of which appear to be
> the same material and should be merged.
>
> One of the records has two available copies just sitting waiting for
> someone to request. Patrons are unnecessarily waiting for items.
>
>
> *Material Types:*
>
> Some of the materials noted are Blu-Ray and some are DVD. Longer wait times
> will occur on Blu-Ray since most libraries do not purchase them. DVD seems
> to be more universal at this time.
>
> *How the system works for holds:*
>
> A record that has existing holds even as far back as this summer, may
> continue to have those holds idle if a patron from an owning library
> decides to jump on the hold queue at any time.
> *Example*: If I were to jump on a hold queue that has 32 holds on it from
> other libraries and my library (otp) has a copy, my request will supersede
> the others when otp's copy is next checked in.
>
> I think this is important to note, since some holds will always be put on
> the back burner until interest dims on a material regardless of how many
> copies exist in the system. Although, it would be greatly alleviated with
> more copies added.
>
> *On another note: *
>
> Several libraries have requested information regarding the number of
> libraries that have 3 week loan periods. Some have chosen to jump on board,
> but some are waiting to see how this all pans out.
>
> They have expressed interest in making the move, however, they are hesitant
> in case the policy changes back. In the interest of keeping things
> straightforward for their patrons, they are waiting on the sidelines.
>
> Respectfully,
>
> Lynn
>
> ________________________________
> *Lynn A. Uhlman*
> *Systems Training and Support Librarian*
>
> *Maine InfoNet*
> 5784 York Village, Suite 58
> Orono, Maine 04469-5784
> (207)581-3088
> (207)581-3095 (fax)
> Email: lynn.uhlman at maineinfonet.org <mail+to:lynn.uhlman at maineinfonet.org>
>
> On Thu, Jan 8, 2015 at 4:15 PM, Josh Tiffany <jtiffany at gray.lib.me.us>
> wrote:
>
>> With the Minerva Executive Committee making its final decision on whether
>> to permanently implement the 3-week AV checkout rule at its upcoming
>> meeting, I would like to share the observations and conclusions I?ve
>> reached regarding this policy.
>>
>>
>>
>>
>>
>> Waiting Times
>>
>>
>>
>> From July 2014 to December 2014, the ratio of holds to items (# of holds /
>> number of items) has decreased from an average of 6.5 to 4.4.  During the
>> same time, the average wait period for a high-demand item increased from 37
>> days to 55 days.  This indicates that libraries, as a whole, were
>> purchasing greater quantities of high demand items yet the waiting time has
>> increased.
>>
>>
>>
>> When compared to other material types, DVDs as a whole have a much lower
>> purchase rate than printed material types.  There are few select titles
>> that reach 20 copies while most popular titles average about 11 copies.  By
>> comparison, popular books regularly see between 50  to 100 copies.
>>
>>
>>
>> Extremely long waiting periods were witnessed for moderately popular /
>> requested materials where only a few items were purchased.  As of December
>> 10, the film Ride Along, added to the catalog on 4/30/2014, has 4 items and
>> 12 holds.  The oldest hold is from July 7, 2014. ((UPDATE: As of January 8
>> th, the hold list has decreased to 9 with the oldest being from July 16th)
>>
>>
>>
>> Blu-Ray, combo-packs, and music CDs are especially hard hit as there are
>> only a handful of libraries that purchase these materials.  Examples: Belle
>> = 12 holds on 2 item; Captain America: The Winter Soldier = 10 holds on 1
>> item; Dawn of the Planet of the Apes = 11 holds on 1 item; Guardians of the
>> Galaxy = 17 holds on 1 item; Edge of Tomorrow = 14 holds on 1 item; Jersey
>> Boys = 14 holds on 1 item.
>>
>>
>>
>> With the potential for a 3-week checkout per hold, it means libraries may
>> literally have to wait up to a year for an item to move through the hold
>> list before getting back onto the home library?s shelf.
>>
>>
>>
>>
>>
>> TV series as driving force of the policy
>>
>>
>>
>> At the outset of the policy change, it was stated that the primary reason
>> for the change from 1-week to 3-week was the increased popularity of DVD
>> series which could not be watched in a single week.
>>
>>
>>
>> Since January 1, 2012 10,758 bib-records added with material type of DVD;
>> 84% of items have running time of less than 300 minutes while 16% have
>> running times in excess of 5 hours.  Among these items purchased in the
>> last 3 years, there are 1,000 with 3 or more discs.  Of these 850 were
>> purchased by 3 or fewer libraries while only 42 were purchased by 10 or
>> more libraries.
>>
>>
>>
>> This number demonstrates the while TV series do grow in popularity, there
>> are very few libraries that are providing the bulk of the materials to the
>> collection and as a result experience the negative impact of this policy.
>>
>>
>>
>> Since January 1, 2012, 66,783 items have been added to the system with
>> item-types of DVD, Blu Ray, Combo, or Music CD.  Of those items, a total of
>> 9,170 had 3 or more discs included.  This means that 13.73% of overall AV
>> buying is ?series?.
>>
>>
>>
>> In the past three years, there were as many individual music CDs added to
>> the collection as there were TV series.
>>
>>
>>
>> It was also stated that the policy was implemented to prevent confusion on
>> the part of the patron.  In examining local loan rules for the 40 copies of
>> Downton Abbey Season 3, 27 libraries locally check the item out 7 or 14
>> days while 13 libraries check it out for 21 days.  If a goal was to prevent
>> confusion, how is this accomplished by having differing due dates by a
>> margin of 2:1 for local versus ILL copies?
>>
>>
>>
>>
>>
>> I very much hope that the Minerva Executive Board will reconsider this
>> course of action.  The 3-week loan rule was established to address to small
>> percentage of the overall AV collection, creates more confusion on the part
>> of the patron regarding due dates, increases waiting times for high demand
>> items, and is punitive to the libraries who expend their collection
>> development funds on more unique offerings.  Personally, I purchase titles
>> that I believe would serve my local community ? this is not accomplished by
>> purchasing materials that I know will leave home and not return for up to a
>> year.
>>
>>
>>
>> As always, I am hopeful there will be more voices to add to the discussion
>> so that the Executive Board will make its final implementation decision
>> with full insight into the feelings of its members.
>>
>>
>>
>> Thank you for your kind attentions.
>>
>>
>>
>> Josh
>>
>>
>>
>>
>>
>> Joshua Tiffany, MLIS
>>
>> Director ? Gray Public Library
>>
>> (207) 657-4110
>>
>> jtiffany at gray.lib.me.us
>>
>>
>>
>> _______________________________________________
>> MinervaCirc mailing list
>> MinervaCirc at informe.org
>> https://mailman.informe.org/mailman/listinfo/minervacirc[1]
>>
>>
>

-- 
Candy Emlen
Director
Southwest Harbor Public Library
338 Main Street, Post Office Box 157
Southwest Harbor, Maine 04679
207-244-7065 voice and fax
e-mail: candy at swharbor.lib.me.us
website: www.swharbor.lib.me.us

Links:
------
[1] https://mailman.informe.org/mailman/listinfo/minervacirc
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://mailman.informe.org/pipermail/minervacirc/attachments/20150109/56cb780f/attachment-0001.html


More information about the MinervaCirc mailing list